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Home My WebLink About00. BOARD AGENDA 10-02-14Central Contra BOARD MEETING AGENDA i*. G j9*U Sanitary District BOARD OF DIRECTORS: DAVID R. WILLIAMS President MICHAEL R. MCGILL President Pro Tem PAUL H CAUSEY JAMES A. NEJEDLY TAD J. PILECKI Thursday October 2, 2014 PHONE: (925) 228-9500 FAX.- (925) 372 -0192 2:00 p.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper October 2, 2014 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. b. Introduction. • Devin Stanovich, Utility Worker, Plant Operations Division. Staff Recommendation: Welcome new employee. President Williams will present the District pin. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Receive Achievement of Excellence in Procurement (AEP) Award for 2014 from the National Procurement Institute, Inc. (2 minute staff presentation.) Staff Recommendation: Purchasing and Materials Manager Stephanie King will present the award to the Board. b. Receive Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association for the District's Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ended June 30, 2013. (2 minute staff presentation.) Staff Recommendation: Director of Administration David Heath will present the award to the Board. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) September 4, 2014; and 2) September 18, 2014. b. Approve expenditures dated October 2, 2014. Approval recommended by Finance Committee. C. Receive August Financial Statements and Investment Reports. Approval recommended by Finance Committee. October 2, 2014 Board Agenda Page 3 d. Approve revised Fiscal Year (FY) 2014 -15 Capital Improvement Budget (CIB) funding authorization table (Table 1) with actual rather than estimated carryover of unspent funds previously allocated to ongoing projects and revised total FY 2014 -15 authorizations for each program, needed for FY 2014 -15 based on end of FY 2013 -14 financial data. Approval recommended by Engineering & Operations Committee. e. Adopt Resolution 2014 -038 accepting an offers of dedication from Ryder Tassajara, LLC, (Job 6532) and KT Builders, a California corporation (Job 6555), both located within the Town of Danville, and from John S. Herrington and Lois H. Herrington (Job 6488) located within the City of Walnut Creek; and authorizing staff to record documents with the Contra Costa County Recorder. f. Adopt Resolution 2014 -039 authorizing the execution of three quitclaim deeds for abandoned easements (District Job 6418) related to the construction of Lowes Shopping Center, 1935 Arnold Industrial Way in Concord (APN 159 - 090 -045 and APN 159 - 090 -048); and authorizing staff to record documents with the Contra Costa County Recorder. g. Authorize the General Manager to amend the existing $95,000 professional engineering services agreement with Collison Engineering, increasing the cost ceiling from $95,000 to an amount not to exceed $225,000, for Phase 1 of the Zeolite- Anammox Pilot Plant Study to include the Surface Area Method as part of the Study, District Project 7315. Approval recommended by Engineering & Operations Committee. h. Authorize the General Manager to execute an extension of up to three months beyond October 31, 2014 for the current Permit Contract with Acme Fill Corporation regarding the acceptance of treated landfill leachate from the Acme Landfill located in Martinez. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. PUBLIC HEARING a. Conduct public hearing to adopt uncodified Ordinance No. 283 establishing the "CCCSD Standard Specifications for Design and Construction, 2014 Edition" as the District's standard specifications in accordance with District Code Section 9.08.010. (5 minute staff presentation.) Staff Recommendation (Motion Required): Conduct the public hearing and adopt uncodified Ordinance No. 283 establishing the "CCCSD Standard Specifications for Design and Construction, 2014 Edition," as the District's standard specifications in accordance with District Code Section 9.08.010. October 2, 2014 Board Agenda Page 4 7. REPORTS a. General Manager 1) Report summarizing the District's Collection System project costs from 2003 to present as compared to industry standards. Reviewed by Engineering & Operations Committee. (5 minute staff presentation.) Staff Recommendation: Receive the report. 2) Report on recently- created Succession Planning Committee. Reviewed by Administration Committee. (5 minute staff presentation.) Staff Recommendation: Receive the report. 3) Review whether to waive performance evaluation of General Manager in October 2014 as mandated by Resolution No. 2008 -111. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Waive performance evaluation of General Manager in October 2014 and/or provide direction to staff. 4) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Announce Carone & Company claim. 2) Announce closed session (pursuant to Government Code Section 54957.7) Staff Recommendation: Receive the announcements. C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Nejedly October 2, 2014 Board Agenda Page 5 Member Causey a) September 22, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). (Action Summary in packet.) Member McGill • September 29- October 2, 2014 — California Special Districts Association Annual Conference in Palm Springs (expenses). Member Pilecki b) September 22, 2014 — Engineering & Operations Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). (Action Summary in packet.) President Williams • September 27- October 1, 2014 — Water Environment Federation Technical Exhibition and Conference in New Orleans (expenses). Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. Staff Recommendation: Consider any requests. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS October 2, 2014 Board Agenda Page 6 10. CLOSED SESSION a. Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(a): • Tannaz Heaney of Walnut Creek, et al., Contra Costa County Superior Court Case No. C13- 00538. b. Conference with Legal Counsel - Anticipated Litigation — initiation of litigation pursuant to Government Code Section 54956.9(c): • One Potential Case: Capacity fees for 2500 Annalisa Drive, Concord, California. C. Personnel matters pursuant to Government Code Section 54957 - Performance Evaluations for the Executive Management Team: General Manager, District Counsel, and Secretary of the District. 11. REPORT OUT OF CLOSED SESSION 12. TOUR OF DISTRICT'S ZEOLITE- ANAMMOX PILOT PLANT STUDY (30 minutes) 13. ADJOURNMENT October 2, 2014 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 9126114 OCTOBER 2014 Thursday Board Meeting Board Room October 2 Board of Directors 2:00 p.m. Friday Administration Committee Meeting Third Floor Executive Conference Room October 3 McGill, Williams 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room October 6 Nejedly & Pilecki (Alternate) 3:00 p.m. Tuesday Real Estate, Environmental & Planning Committee Third Floor Executive Conference Room October 7 Meeting 3:00 p.m. Nejedly, McGill 96teber -� Board Mee#gg Cancelled Monday California Special Districts Association — Contra Central Contra Costa Sanitary District October 20 Costa Chapter Meeting (CCSDA) Multi- Purpose Room 10:00 a.m. McGill Tuesday Administration Committee Meeting Third Floor Executive Conference Room October 21 McGill & Pilecki (Alternate) 8:00 a.m. Monday Engineering & Operations Committee Meeting Second Floor Executive Conference October 27 Pilecki, Causey Room 12:30 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room October 27 Causey, Nejedly 3:00 .m. NOVEMBER 2014' Wednesday Real Estate, Environmental & Planning Committee Third Floor Executive Conference Room November 5 Meeting 3:00 p.m. Nejedly, McGill Thursday Board Meeting Board Room November 6 Board of Directors 2:00 p.m. Friday Administration Committee Meeting Third Floor Executive Conference Room November 7 McGill, Williams 8:00 a.m. Wednesday Finance Committee Meeting Third Floor Executive Conference Room November 12 Causey, Nejedly 3:00 p.m. Monday Special Board Meeting — Cost of Service Study Contra Costa Country Club November 17 Workshop 801 Golf Club Road, Pleasant Hill 8:00 a.m. Board of Directors Monday Engineering & Operations Committee Meeting Second Floor Executive Conference November 24 Pilecki, Causey Room 12:30 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room November 24 Causey, Nejedly 3:00 p.m. Wednesday Administration Committee Meeting Third Floor Executive Conference Room November 26 McGill, Williams 8:00 a.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 9126114