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Home My WebLink AboutAGENDA BACKUP 12-20-1979t BOARD OF DIRECTORS U' NO. VI. 06 - 1 12/20/79 POSITION PAPER SIA` ROGER J. DOLAN General Manager—Chief Engineer DATE December 6, 1979 SUBJECT TYPE OF ACTION AUGMENTATION OF DISTRICT FUNDS FOR PROJECT 5A -I APPROVAL OF (C-06-0696-010 -- STEP 3) CLAIMS ADMINISTRATION ADDITIONAL FUNDS SUBMITTED BY INITIATING DEPT./DIV. K. Barker TEnigineering/Construction ISSUE: Additional funding is necessary to continue claims administration for this project until June 30, 1980. BACKGROUND: The Construction Division is working on the claims studies and litigation support activities for Project 5A -I. Presently the Construction Division is processing approximately 500,000 documents, with another 500,000 documents expected in the future, for a total estimate of 1,000,000 documents. Expenditures have now exceeded the previous cumulative authorizations of $130,000. Therefore, a supplemental authorization is required. RECOMMENDATION: Authorize an additional $210,000 for Claims Administration on Project 5A -I (C-06-0696) for a total to date of $340,000. 1 I 1 I i I t I7, I REVIEWED AND RECOMMENDED FOR BOARD ACTION INITI NG /DIV. G N. GR./C F G. 64, !✓ U' Central Co"+r;> BOARD OF DIRECTORS NO. VII. NB -4 12 20 79 POSITOON PAPER 1 EY /�Ir' J. pOLAN VIA: ROGEGeneral BATE Dec. 13, 1979 .7 General Manager—Chief Engineer SUBJECT REQUEST AUTHORIZATION OF $300.00 FOR THE ATTENDANCE TYPE OF ACTION OF KEN ROAN AND BUD BLASINGAME AT A WILLIAMS & LANE, Personnel Training INC. 5 DAY TRANSMISSION OVERHAUL PROGRAM SUBMITTED BY INITIATING DEPT. DIV. Robert H. Hinkson, Manager Collection System Operations ISSUE: The cost of these training programs was included in this year's budget. BACKGROUND: About 3 years ago, one of our trucks with an AT -540 transmission went out --it cost 1100+ dollars and 2 weeks down time to get it repaired. I sent Ken Roan to the AT -540 school after that experience. We have had subsequent failures overhauled in house for less than one half that first cost and with about three days down time. We now have a MT -600 transmission in our ten -wheeler that I want our mechanics to be able to overhaul. While Ken Roan does most of the transmission work, we've concluded that giving Bud Blasingame this training will enable us to improve our performance and provide "back-up" when Ken is not available. RECOMMENDATION: Authorize $300.00 for Ken Roan and Bud Blasingame to attend a 5 day transmission overhaul program at Williams & Lane, Inc. in Berkeley. REVIEWED AND RECOMMENDED FOR BOARD ACTION I ITI TING EPT. DIV. RHH G ./ H EF G. 0 4k etpntral ('nntra BOARD OF (DIRECTORS 79 NO. VII. NB - 5 12/20 ,�j ®�+I�I® PAPER li S A vIA: ROGER J. DOLAN DATE General Manager—Chief Engineer December 12 1979 SUBJECT ES FOR ATTENDANC_E7F_ TYPE OF ACTION K. BARKER AT A CONSTRUCTION SEMINAR IN POMONA, CA, AND FOR A AUTHORIZATION OF VISIT WITH DISTRICT CLAIMS CONSULTANT, D. KAHN, IN SAN LUIS FUNDING - SEMINAR OBISPO SUBMITTED BY K. Barker INITIATING DEPT./DIV. Engineering/Construction ISSUE: It would be advantageous for District's Construction Division Manager Mr. K. Barker) to attend a two-day Construction Seminar in Pomona, CA and also to spend one day in San Luis Obispo with District Claims Consultant (Mr. D. Kahn). BACKGROUND: District is currently involved in litigation with the Contractor for the Stage 5A, Phase I, Contract (Peterson -Simpson). The Construction Seminar in Pomona, CA is being presented by Kellogg West (a Peterson -Simpson Claims Consultant) and deals with Construction Cost estimating and bidding procedures which will assist District in its defense of the ongoing lawsuits. Also, consulta- tion with District Claims Consultant, Mr. D. Kahn, who is located in San Luis Obispo, is necessary at this time on the Peterson -Simpson vs. Central Contra Costa Sanitary District lawsuit. A copy of the Construction Seminar Program is attached. RECOMMENDATION: Authorize $375 in registration fees plus expenses for K. Barker to attend a two-day Construction Seminar on February 5 and 6, 1980, and authorize expenses for a visit with District Claims Consultant in San Luis Obispo. Estimated Cost for both items is $750. REVIEWS D ECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. /e � caw 1i&C G HIEF NG. 79 BOARD OF DORECTORS NO. VII. NB 10 12/20/79 POSITION PAPER VIA: ROGER J. DATE December 20 1979 General Manager—Chief Engineer SUBJECT AUTHORIZATION TO FILE NOTICE OF COMPLETION FOR TYPE OF ACTION DISTRICT SEWERING PROJECT NO. 3162, WATERSHED 10, NOTICE OF COMPLETION MORAGA ROAD, MORAGA SUBMITTED BY INITIATING DEPT. DIV. I Jay McCoy Engineering/Collection System ISSUE: The project contractor, D. W. Young Construction Company, has satisfactorily completed work and we are ready to file Notice of Completion. RECOMMENDATION: Accept as complete and authorize the District General Manager - Chief Engineer to file a Notice of Completion REVIEWED AND RECOMMENDED FOR BOARD ACTION INITI TING CPIV. GE / IEF LNG. �/��11/J CLW _. BOARD OF DORECTORS NO. VII. NB -6 12/20/79 VIA: ROGER J. DOLAN DATE POSITION PAPER General Manager -Chief Engineer December 19, 1979 SUBJECT AUTHORIZE PAYMENT OF FILING, REGISTRATION AND RENEWAL TYPE OF ACTION FEES FOR DISTRICT INSPECTORS AT AN ESTIMATED COST OF AUTHORIZE PAYMENT $884 FOR THE FIRST YEAR OF FEES SUBMITTED BY INITIATING DEPT.!DIV. Jay McCoy Engineering/Collection System ISSUE: The "registered Construction Inspectors Law" (copy of page 1 attached) ; requires all Construction Inspectors to be registered with the State of California, Department of Consumer Affairs. (see attached press release) BACKGROUND: Registration of Construction Inspectors began in 1975 at which l I time District Management requested William Ramsay, Supervising Construction Inspector, to take the examination and become registered with the District supporting his registration and fees Involved. Mr. Ramsay became registered in 1975 in the speciality titled pipeline. The new law places an unanticipated financial burden on the District's existing inspectors and it is requested the District pay for their filing, registration and renewal fees. There are thirteen unregistered inspectors employed by the District. The filing fee is $40 each ($520 total), registration fee is $28 each ($364 total) and renewal fee is $40 each ($520 total for the first renewal). The filing and registration fees are one time charges. The District would reimburse the employee for the filing fee when the employee successfully passes the required examination. Renewal fees are due at two-year intervals. The District would pay registration and renewal fees. Similar payments are made b the District for Y personnel in Plant and Collection System Operations for Certification fees. l The Registration of future construction inspectors to be employed by the District can be one of the job requirements prior to hire with the future employee being responsible for payment of filing and registration fees. RECOMMENDATION: Authorize payment of filing, registration and renewal fees for District inspectors at an estimated cost of $884 for the first year. Attachment REVIEWED AND RECOMMENDED FOR BOARD ACTION IN Y1Z/pIV. GE M HIEF ENG. CLW JMc KB v �� DN (/ 1 Central nistrict BOAR® OF DIRECTORS NO. VII.NB-2 12/20/79 ®5��0®� �� VIA: ROGER J. DOLAN DATE General Manager—Chief Engineer December 14, 1979 SUBJECT EXECUTE COMMON USE AGREEMENT WITH ONT TYPE OF ACTION FOR A SEWER EASEMENT (JOB 2450 - PARCELS 1 & 2) LOCATED WITHIN AN EXISTING STORM DRAINAGE EASEMENT IN THE ORINDA RIGHT OF WAY AREA NO COST TO DISTRICT SUBMITTED BY INI'T'IATING DEPT. DIV. Jav S. McCoy En ineerin /Collection System ISSUE: The proposed 10 feet in width sewer easement along the southern boundary of Parcel "A", Subdivision 4768 is located within a portion of an existing County drainage easement. BACKGROUND: This sewer system was originally installed as a private system. The developers have brought it up to our standards and proper easements have been granted. Before the system is accepted by the District for maintenance, it is necessary to enter into the subject agreement. According to the terms of the "Agreement", the County cannot require the District to move or remove the existing sewer main. RECOMMENDATION: Approval. Execute document and forward to County for their execution and recording. Attachment REVIEWED AND RECOMMENDED FOR BOARD ACTION !NIT AT DEPT /DIV. G i ./ IEF 19NG. J Mc CLW," BOARD OF DIRECTORS ZA NO. VI. OB - 2 12/20/79 POS971ON PAPER vla: ROGER J. DOLAN DATE ecember 1 1 1979 General Manager—Chief Engineer , SUBJECT REVIEW AND CONSIDERATION OF ALTERNATE LOCATIONS OF TYPE OF ACTION ADMINISTRATION AND ENGINEERING OFFICE SPACE SUBMITTED BY Jay S. McCoy INITIATING DEPT.: DIV. Engineering/Collection System ISSUE: MWM has prepared a summary and recommendations concerning the new office site (see attachment). BACKGROUND: The Board previously commissioned MWM to determine a program for space requirements for the new office building. Space needs for Walnut Creek and treatment plant personnel have been identified. It is now necessary to determine a location for the office so that MWM can proceed with final programming. Once the programming is completed and the formal contract for design services is executed, MWM can begin schematic design eventually leading to contract documents. RECOMMENDATION: Approve the area near the treatment plant administration wing as the site for the new office and request Mackinlay, Winnacker, McNeil to submit a proposal for final programming. Attachment. REVIEWED AND RECOMMENDED FOR BOARD ACTION 1NIT4ATING DEPT./ IV. sryi CLW G GR./C HIE N ZA