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Home My WebLink AboutAGENDA BACKUP 09-20-1979September 14, 1979 N.B. 7 MEMORANDUM TO: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $42,000 FROM THE SEWER CONSTRUCTION FUND FOR THE MAJOR OVERHAUL OF PRIMARY INFLUENT ENGINE NO. 4 AT THE WATER POLLUTION CONTROL/RECLAMATION PLANT AND AUTHORIZE AWARD OF CONTRACT FOR THE WORK Issue: The Treatment Plant requires a minimum of three reliable influent pump units during wet weather flow. Background: The final design for the Treatment Plant Facility indicates that there will be two electric and two engine powered influent pump units. In order to conform with the final design, the District had planned to undertake a major overhaul of one of the engines during the 1980--81 fiscal year. Recently the plant personnel experienced mechanical difficulties with the standby engine driven unit which indicate that its reliability is severely limited. In order to ensure proper re- liability for wet weather flow, it will be necessary to perform the major engine overhaul this fiscal year on the other standby unit. This would result in the Treatment Plant having two reliable engine driven units and one reliable electric unit for the upcoming winter. Recently the District advertised and solicited formal bids from industry to perform this major overhaul. The low bid was submitted by the King -Knight Company and approved representative for the Waukesha engines for $39,906 for the defined scope of work. Hourly rates were included with the bid for any unforeseen work that might occur during repairs. The bid has been reviewed by District personnel and appears to be reasonable. Recommendation: Authorization of $42,000 from the sewer construction account for the major overhaul of the primary influent engine motor No. 4, and authorize award of contract for the work. Respectfully submitted, ce). /0. r/J-000 D. G. Niles ACR.gv Manager, Plant Operations Rev' wed: Roger J. olan Gene 1 anager-Chief Engineer N.B.b September 17, 1979 MEVDRANDUM TO: HONORABLE MEMBERS OF THE BOARD OF DIROMRS VIA: Roger Dolan, General Manager -Chief Engineer SUBJECT: AUIWRIZATION OF $2,200 FOR THE PL: OPM OF EQUIPPINT TO MODIFY THE COMING SY= ON THE SERVICE AIR 00P PRESSORS, AC52234 AND AC52235 Issue: The Treatment Plant has experienced cooling problems for the surface air cpressors due to excessive buildup of lime scale. Background: The service air compressors presently utilize the lime -treated effluent as a flow-through cooling system within the water jackets of the equipment. Recently the Plant has experienced difficulties indicating that there is excessive buildup of scale within these units. Various alternatives were reviewed, and the recommended soluticn consists of a closed loop water system for the service air compressors. A heat exchanger will be in this cooling loop utilizing plant -processed water. Reeonnendation: Authorization of $2,200 for the purchase of pumps, heat exchanger, and tanks necessary for closed loop heating system for the service air compressors. D. G. Niles DGN:bc Manager, Plant Operations ACR Re wed by: lmgeer General Manager -Chief Engineer N.B. 5. September 18, 1979 MEMO TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: APPROVE AGREEMENT WITH CONTRA COSTA COUNTY FOR INSTALLATION OF SEWERS UNDER ASSESSMENT DISTRICT NO. 1979-5 AND AUTHORIZE EXECUTION OF AGREEMENT ISSUE: The Bond Counsel for the above -referenced assessment district has forwarded an agreement for approval by the District. BACKGROUND: County Assessment District 1979-5 is located near the southeast corner of Crow Canyon Road and Interstate 68O. The area is being developed into a commercial complex and the installation of public sewers is included in the work. It is necessary to enter into this agreement pursuant to the provisions of Sections 10109-10111, inclusive of The Municipal Improvement Act of 1913. RECOMMENDATION: Approve agreement with Contra Costa County for installation of sewers under Assessment District No. 1979-5 and authorize execution of agreement. JSM:sf Reviewed By: UXQkQ:Z_ W. C. Dalton Dep. Gen -Mgr. Dep. Chief Engr. Reviewed By: f. at-v�� Clark Weddle Dep.Chief Engineer Respectfully ///submitted, AY Y V 0 Ja. McCoy Collection System Engineering and Services Division Manager Recommendation Approved: ARoqJD&4 lan General Manager -Chief Engineer September 18, 1979 MEMO TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION FOR P.A. 79-24 (one parcel) WALNUT CREEK AREA AND P.A. 79-25 (two parcels) DANVILLE AREA, TO BE INCLUDED IN FORTH- COMING DISTRICT ANNEXATION PROCEEDINGS Owner Parcel Address No. Area Acreage Parcel No. Remarks N.B. 4 Lead Agency Acti 79-24 W.C. 6.52 PHILIP LUCKING, ET AL 384 AVENIDA FLORES PACHECO, CA 94553 140-220-006 and 007 PRUPOSED SUB 5401E SIX LOT MAJOR SUB. NEGATIVE DECLARA- TION BY C.C.000NTY COUNTY 79-25 DANV. 2.02 M.R. POSTON TWO LOT MINOR SUB. COUNTY 567 El PINTADO RD M.S. 55-79. NEGATIVE DECLARA- DANVILLE, CA 94526 TION BY C.C. COUNTY 200-220-004 and 007 RECOMMENDATION: Authroze P.A. 79-24 and P.A 79-25 to he included in the next formal annexation to the District. Respectfully submitted, Jay S. McCoy JSM:sf Coll. Syst. Engr. & Servcs Divn.Mgr. Reviewed By: Reviewed ByA roved B Clark Weddle W. C. Dalton Roge J. olan Deputy Chief Engineer Dep.Gen.Mgr. General Manager -Chief Engr. Dep.Chief Engr. 0 September 18, 1979 MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: EXECUTE CONSENT TO DEDICATION TO CONTRA COSTA COUNTY, NO COST TO DISTRICT N.B. 3 No. Job No. Tract No. Area Remarks 1. 1423 M.S. 281-78 San Ramon A portion of this Minor Sub- division is dedicated to G.C. County for widening of San Ramon Valley Blvd. The area dedicated to the County crosses an existing CCCSD easement. This is our standard consent document, the District retains prior rights. Respectfully submitted, J y S. McCoy Collection System Engineering and Services Division Manager JSM:sf Reviewed LB Reviewed By: Clark Weddle W. C. Dalton Dep. Chief Engineer Dep.Gen.Mgr. Dep.Chief Engr. q oved By• A- �� J. Dolan General Manager -Chief Engr. September 18, 1979 MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: NEW BUSINESS: AUTHORIZE EXECUTION OF QUITCLAIM DEEDS AND THEIR RECORDING No. Grantee Job No. Parcel No. Area Remarks 1. J.D. Billeter, et al 1565 Misc Lafayette Sewer main to be re - 2. Currin Const. Co. 3121 3. T. J. Frericks, etux 1568 4. L. A. Ritter 5. L. A. Ritter JSM:sf �DR,eviewe�dpBy: VL.e.r.�rt of . 644&— Clark Weddle Dep. Ch i of Eng r. 1663 1663 Respectfully submitted, McCo Collection System Engineering and Servides Division Manager Reviewed By: ARoger d By: 1 W. C. Dalton Do an Dep.Gen.Mgr. General Manager -Chief Engineer n-- r^4..: - c c_..- located to clear new building. New Easement granted.(fee paid) 4 W.C. Easement location changed, no pipe in this easement. New easement granted.(Fee paid) Misc Pacheco The existing main was installed in a 16` alley which has since been aban- doned. A sewer easement was reserved over the entire alley. Mr. Frericks has paid the District $626.62 to locate the pipe and quitclaim the easement area that is not required. This will allow him to construct a slightly larger building on this site 2 Alamo Easements 2 and 3 relocated to center of existing pipe. 3 Alamo Replacement easements for 2 and 3 granted. New ease- ment granted over existing sewer where no easement existed. Respectfully submitted, McCo Collection System Engineering and Servides Division Manager Reviewed By: ARoger d By: 1 W. C. Dalton Do an Dep.Gen.Mgr. General Manager -Chief Engineer n-- r^4..: - c c_..- 3 CENTRAL C TRA COSTA SANITAO DISTRICT O.S. EMPLOYEES' ASSOCIATION 1250 SPRINGBROOK ROAD P.O. BOX 5266 - WALNUT CREEK, CALIFORNIA 94596 September 14, 1979 MEMO TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: C.P.R. TRAINING 4 Recently it came to the attention of the Employees Associa- tion that the District now has in-house capability of C.P.R. (cardio -pulmonary resuscitation) training through Carlton Webb, Safety Officer, at the Plant. However, the District is lacking a "re-susci baby", which is required for certification of employees. We, the Employees Association, felt that our responsibility to the public and fellow employees goes further than just C.P.R. capability for adults and, therefore, we have, through Mr. Webb, ordered a re-susci baby to complement the District's "re-susci- Anne", and are making it available to the District and other groups through Mr. Webb for C.P.R. training. It is our hope that all District employees will be able to take advantage of this life-saving training and certification program and that the District takes the initiative to provide time and space for this training. Respectfmlly mitted, Peter Wiebens President September 13, 1979 bt� �10— ) 9 0 .B.2 MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: DEFERRED COMPENSATION ADVISORY COMMITTEE REPORT The Deferred Compensation Plan for the Central Contra Costa Sanitary District employees has completed approximately one and one-half years in association with the Hartford Variable Life Insurance Company. The following is a brief summation of the first year: $310,664.00 accumulated over a three-year period on behalf of 170 employees was deposited with the Harford Co. in January 1978. This amount increased by $165,275.00 in District contributions and $161,337.00 in contributions by 203 employees by December 31, 1978. The total, therefore, of all invested funds as of December 31, 1978 was $637,476.00. All participating employees are required to "voluntarily" contribute $5.00 per month, yet 69% (140) were exceeding that minimum by an average $85.00 per month each. On November 7, 1978, the Revenue Act of 1978 was signed into law. This new law includes a section covering Public Employee Deferred Compensation Plans. The significant features are: 1) Effective 1-1-79, the amount of contribution was limited to the lesser of $7500. or 33-1/3% of includible compensation (equal to 25% of gross pay). 2) A "catch-up" provision allows employees to contribute up to a maximum of $15,000 per year during the last three years of employment. 3) The legislation allows for open enrollments on a month to month basis. 4) It was also possible to do away with the irrevocable election form, and that has been replaced by an amended form, allowing a change in the employees election for withdrawal of funds within 60 days of termination. Recommendations will be made in the future for modifications to the District plan to conform to the new act. Performances of the two speculative accounts (stocks and bonds) available for investment have been mixed due to the current market conditions. The fixed account (71%) remains as the other alternative. Memo: honorable Members of Subject: Committee Report Date: September 13, 1979 -2- the Board of Directors 1*1 The Deferred Compensation Plan has been accepted favorably by all employees as evidenced by the high rate of participation. The committee, on behalf of the employees, wishes to convey its appreciation to the Board of Directors for making the program possible. Respectfully submitted, DEFERRED CO ENSATION ADV ORY COMMITTEE John LePage, Chairman D. Lloyd Smith Julia Terry Robert hedgecock Edward Conway /sf cc: J. Carniato Reviewed By: l W. C. Dalton Deputy General Manager Deputy Chief Engineer Rev' wed By• irg", Roger J. olan General Manager -Chief Engineer September 20, 1979 MEMO TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $192,500 FROM SEWER CONSTRUCTION FUNDS FOR DESIGN AND CONSTRUCTION OF THE DECHLORINATION FACILITY IMPROVEMENTS PROJECT, DSP 3272 ISSUE: Authorization is required to expend sewer construction funds for design and construction of the Dechlorination Facility Improvements Project, DSP 3272. BACKGROUND: The Board authorized the General Manager -Chief Engineer to contract with John Carolio Engineers for the design of the Dechlorination Facility improvements Project at the meeting on June 14, 1979. That design is nearing completion. In the meantime, the District staff approached the State Water Resources Control Board, and it appears that this work will be grant funded; however, no determination of eligibility has been made at this time. Included in this authorization would be an amendment to the John Carollo Engineers' contract to modify the pians and specifications to meet Clean Water Grant program requirements. The not -to -exceed cost of this amendment would be $3,200. This cost is included in the attached estimate. It has been estimated that the cost for the Central Contra Costa Sanitary District's share for engineering and construction of the dechlorination system will be approximately $75,000. RECOMMENDATION: Authorize the expenditure of $192,500 from sewer construction unds for the Dechlorination Facility Improvements Project, DSP 3272, and authorize staff to apply for and process grant funding for this project. AM Reviewed by: Clark Weddle Deputy Chief Engineer Respectfully submitted, John Larson e Senior Engineer -Project Management �Reviewed by: Re enda io Approved: W. C. Dalton og J. Dolan Dep. Gen. Mgr. General Manager -Chief Engineer Dep. Chief Engr. COST ESTIMATE FOR DECHLORINATION FACILITY IMPROVEMENT PROJECT DSP 3272 Item Design (John Carollo Engineers) Design Coordination Construction Contract (Based on 4/1/80 Award Date) Construction Management Grant Management (Includes 0 S M Manual) SUBTOTAL ADD 5% CONTINGENCY PROJECT TOTAL Cost $ 20,700 3,000 136,900 15,700 7,000 $183,300 9,200 $192,500 September 19, 1979 MEMO TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: REJECT ALL BIDS ON DISTRICT SEWERING PROJECT 290AR, DIABLO ROAD REPAIR AND AUTHORIZE $8,200.00 FOR COMPLETION OF THE ORIGINAL PROJECT (DSP 2904) ISSUE: A settlement has been reached with Dalton Construction Company to repair the failures on Diablo Road. It will not be necessary to engage another contractor to do the repair work. BACKGROUND: Bids were received on September 5 for repairing the trench failures (see attached summary). The $28,575 low bid was considered extremely high. A meeting was held with Mr. Rutan of Dalton Construction and the following settlement was negotiated. 1. Dalton will do the repair work on areas that have failed (4001,50 feet of trench) in accordance with specifications developed by the District. 2. District will pay Dalton for the work based on State of California labor and equipment rates with no added percentage for overhead and profit up to a maximum of $7,600. 3. In addition to the $7,600 for labor and equipment, the District will pay for all of the aggregate base rock which will be used (estimated delivered cost = $2100). The final amount to be used will be determined in the field. 4. Upon satisfactory completion of the repair work, the District will release to Dalton the $3,000 which was withheld from the original contract. 5. The District will direct the performance of the work. 6. The District will release Dalton from further obligation to maintain the project after Dalton successfully completes the repairs on the existing failures. It is anticipated that the above settlement will be economically favorable to the District by avoiding the employing of another contractor and possibly litigation expenses. In our discussion with Mr. Rutan, he pointed out that his firm has made repairs on the project (in one case twice in the same area) and that further work would be beyond the scope of the contract. He also raised the issues of the lack of compaction tests in the problem area, the inspection by District and County forces including acceptance of the work, and the suitability of native materials as backfill per the original specification. The decision to settle was based on the fact that the District has some exposure with respect to the issues raised. EO There is approximately $11,300.00 in funds remaining in the project account. It is estimated that it will cost $19,500 to complete the repair work including a slurry seal next year (see attached estimate). An authorization of $8,200.00 is necessary to finish all work on the project. RECOMMENDATION: Reject all bids on District Sewering Project 2904R, Diablo Road Repair and authorize $8,200.00 for completion of the original project. JSM:sf Attachments Reviewed By: Clark Weddle Deputy Chief Engineer Respectfully submitted, Jay S. McCoy Collection System Engineering and Services Division Manager Reviewed By: W. C. Dalton Dep. Gen. Mgr. Dep. Chief Engr. Recommendation A proved: ARoger. D Ian General Manager -Chief Engineer 0 ESTIMATE 1. Labor & Equip. (onsite max. limit) $7,600.00 2. Materials, (agg.base delivered) 2,100.00 3. Contractor Repair Cost 9,700.00 4. Contractor Retention 3,000.00 5. Total to Contractor $12,700.00 6. Pre -repair incidentals (Engr.-Survey, etc.) $1,350 7. Est. repair incidentals (Engr.-Insp. Spec.Serv) 1,000 8. Total Incidentals 2,350 2,350.00 9. Slurry Seal (145 S.Y./ton - 72T @ $19.50/T) 1,400 10. Survey & Repaint Traffic Lines ($30/1.f.,1900 l.f.) 550 11. Total Road Surface Restore. $1,950 1,950.00 Subtotal $17,000.00 20% Contingencies (lines 4+8 & 12 = 12,650) 2,500.00 Total Estimated Project Financial Liability 19,500.00 Authorized Funds $11,300.00 Balance Needed $ 8,200.00 2 CENTRAL CONTRA COSTA SANITARY (DISTRICT JOB D.S.P. 2904R LOCATION DIABLO RD, DANVILLE DATE 9-5-79 ENGR. EST 114,295 BIDDER NAME ADDRESS PHONE BID PRICE M.G.M. CONSTRUCTION CO. P. 0. BOX 5757 Concord, CA 94524 (415) 665-6812 $28,575.50 D. W. YOUNG CONSTRUCTION CO., INC. 976 2nd Street Lafayette, CA 94549 (415) 284-9420 $34,703.00 1 I JOB BY-- DAT>F Septer,ber 19, 1979 i '• f � � �",i ISI I: '�. � 1 :�"� � � '1 �' VIA: Royer J. Dolan, General Manager -Chief Engineer SUBJECT: APPROVAL OF BMiRER, INC. AS THE LOWEST RESPONSIBLE BIDDER FOR BID RDQTJEST CS -1980, ELECTRIC PICKUP CAMS Issue: The District has advertised and requested bids for five electric pi (kup ca-rts, Bid rtequest CS -1980. Dack.nraund: five, two -passenger, electric pickup carts were approved on the 1.979--80 equipment budget for a cost of $15,000. The bids were solicited from three separate co�anies. Tile bid was also formally advertised. There 4A --re two responses to the bids; one from the Perin Colraany for a prig of $12,762.15, and the other from Buehrer, Inc. for $.13,976.52. Analysis reveals that the Perin Cmpany was nonresponsive to various technical portions of the bid in the following areas: load capacity, battery charger amperage, rotor horsepower, drive mechanism, speed requirements, cargo box, and 1 -Am -per with bumper guards. Se-leral of these technical details are absclutely essential, such as .the load capacity, absence of cargo Lox, and bt.mper and .`,xm>per guard s. The Buehrer, Inc. bid meets all of the technical re(T-iirements of the bid package for a prig of 413,976.52. F,ec:o:,r-endation : 1. Peiection of the Perin Company bid as king nonresponsive. 2. Acaeptanaa of the Buehrer, Inc. bid as t�Le lc�, st responsible bidder. Respectfully submitted, <P, . n -A.n D. G. Niles 'J.:ji:tc Manager, Plant Operations ACR g J. �'olan C' -lief Enyinr neral anagerc� 0 Perkin Company Buehrer, Inc. Description Responsive Responsive Four-wheel electric pickup cart with s Mth exterior; cart shall at a minimum be equivalent to "Taylor -Dunn" Model RD --023-63, including the following minimum items and specifications: Load capacity: Two (2) passengers plus 750 lbs. of cargo No yes Batteries: Six (6) 190 ampere hour electric vehicle Yes Yes batteries Charger: Built-in, 30 amp, 36 volt, autxmatic No Yes transistorized, with 20 ft. of cord Motor: NEMA rated 36 volt, 2 hp normal duty to No Yes 6 hp intermittent duty Drive Axle: Power traction direct drive operating No Yes in a constant oil bath Speed: 12 mph std., five (5) speeds forward and No Yes reverse, heavy duty speed control with 4" x 5/8" buss bar contacts Tires & Wheels: 4.80 x 8 load range "B", high Yes Yes way tread pneumatic tires, all wheels demountable from hubs Color: Safety orange Yes Yes Controls & Wiring: Heavy duty master control Yes Yes switch with key lock, power wire No. 6 insulated cable Frame: All steel unitized body, basic tubular Yes Yes frame, 18 gauge smooth C.R. steel facing on all exterior surfaces Bumpers & Rub Rails: Heavy duty zinc plated No Yes steel 4" thick Lights & Horn: 4" sealed beam headlight, 4" Yes Yes taillight, electric horn Seats: Full seat and seat back of foam, covered Yes Yes with H.D. black naugahyde upholstery Cargo Bed Box: 43" wide x 34" long, 8 5/8" sides, No Yes drop tailgate