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Home My WebLink AboutAGENDA BACKUP 08-16-1979VII. NB 2 8/26/79 August 10, 1979 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $12,000 FOR THE PURCHASE OF A XEROX COPY MACHINE 4500 WITH THE ADDITION OF A XEROX AUDITRON Issue: Presently the Plant Operations Department is renting a Xerox copy machine, 4500, at a rate of $935 per month. Background: Recently Xerox has made a plan available for purchasing theI.r copy machines. The price of a Xerox 4500 machine is currently $14,250. The Xerox Company would grant a 20 per cent credit on the purchase of the present machine at the plant of $2,850. This would result in a purchase price of approximately $11,400. A full service 5 -year maintenance agreement is available for $130 per month which includes 5,160 copies. The present use rate is approximately 35,000 copies per month for a cost of an additional $146. The average monthly cost to Xerox Company would then be about $276 for a District - owned machine compared with the present average cost of $935. This would result in a saving of approximately $659 per month. At this rate, the purchase price of $11,400 would be paid off in approximately 18 months. Several Departments and Divisions of the District are currently using the Xerox copy machine located at the treatment plant. For accounting purposes, the Xerox Auditron would be added to the package which would meter each particular Division with the number of copies that it has made during the month. Recommendation: Authorization of $12,000 from the sewer construction fund for the purchase of the present copy machine, 4500, with the Auditron attachment added. DGN:gv Reco endation proved: oger J. lan General M nager-Chief Engineer Respectfully submitted, <0�. "';' 11t, D. G. Niles Manager, Plant Operations Reviewed: W. C. Dalton Deputy General Manager -Chief Engineer - VI. 2B 8/16/79 August 3, 1979 MEMORANDUM TO: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION TO FILE NOTICE OF COMPLETION FOR DISTRICT SEWERING PROJECT NO. 3203, THE INSTALLATION OF 134 L.F. OF 72" CMP CULVERT, UNDER STATE FRONTAGE ROAD WITHIN DISTRICT TREATMENT PLANT. ISSUE: The Project Contractor, Peter Cole Jensen, Inc., has satisfactorily completed work and we are ready to file the Notice of Completion. The total construction cost of the Project is $21,476. RECOMMENDATION: Accept as complete and authorize the District General Manager -Chief Engineer to file a Notice of Completion. Respectfully Submitted, Z. A�rL K. Barker Construction Division Manager DDE: KB: dh Reviewed by: W. C. Dalton Deputy General Manager Recommended By: Clark Weddle Deputy Chief Engineer Rec,/,d ion approved: Rog Dolan General Manager -Chief Engineer VI. OB 3 8/16/79 August 14, 1979 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION FOR THE PRESIDENT OF THE BOARD OF DIRECTORS TO AWARD A CONTRACT FOR CONSTRUCTION OF THE HOLDING BASIN RENOVATION PROJECT ISSUE: Authorization is required for the President of the Board of Directors to award a contract for construction of the Holding Basin Renovation Project. BACKGROUND: The sealed bids for the Holding Basin Renovation Project will be opened on August 29, 1979. The next Board meeting is scheduled for September 6, 1979. Authorizing the President of the Board of Directors to award the construction contract to the lowest bidder would allow the project to proceed one week earlier, increasing the probability for completion prior to the wet weather season. This authorization would not include the right to waive irregularities nor to award to anyone other than the lowest bidder. RECOMMENDATION: Authorize the President of the Board of Directors to award a contract to the lowest bidder on the Holding Basin Renovation Project, provided there are no complications in the bidding procedure. Respectfully submitted, c`5 d 1%--N 1_0_� , John Larson Sr. Engineer - Project Management JL:jv Reviewed by: Clark L. Weddle Deputy Chief Engineer Reviewed by: Ap ed by: LO!4� W. C. Dalton o Do n Deputy General Manager Genera Ma ger-Chief Engineer VI. OB 4 8/16/79 August 14, 1979 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: ORDINANCE AMENDING CHAPTER 9 of the CODE TO INSERT NEW REBATE FEES ISSUE: The Board on August 2, 1979 approved the adjustment of rebate fees to recognize inflation and depreciation affection July 1, 1979. This Ordinance includes those adjustments in the Code. BACKGROUND: The fees have been increased and rounded to the nearest 5.00 for inclusion in the Code. No other changes have been made. RECOMMENDATION: Adopt Ordinance No. 141, An Ordinance Amending Chapter of the Central Contra Costa Sanitary District Code. Respectfully submitted, wef� W. C. Dalton Deputy General Manager -Chief Engineer WCD:jv AendationDol n General Manager -Chief Engineer C vi. 06 1 8/16/79 August 13, 1979 MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: APPROVE PLANS AND PROJECT MANUAL AND AUTHORIZE ADVERTISING FOR BIDS FOR DISTRICT PROJECT NO. 2904 R, DIABLO ROAD REPAIRS, DANVILLE ISSUE: This project is necessary to repair trench work and roadway surface restorations determined as unacceptable by the Contra Costa County Public Works Department subsequent to installation of pipelines for District Sewering Project No. 2904. BACKGROUND: The subject roadway's (Diablo Road) maintenance is within the jurisdictional purview of the county, and its condition, subsequent to work performed therein by the District's pipeline Contractor, Dalton Construction Company, has been rejected. Dalton Construction Co. has refused to make the necessary repairs as identified and ordered and the Contractor's surety, Insurance Company of North America, was informed and instructed June 1, 1979 to arrange to have the necessary repair work done by June 29, 1979. The contractor's surety has advised the District that they (surety), "must allow" (the contractor) "to make its own decisions in this regard." These preceding events leave no alternative action for the District other than to cause the repair work to be done and bring suit upon the bonds furnished under the terms of the contract in lieu of any other satisfactory remedy. A Notice of Completion for the pipeline project was filed January 5, 1979 and the repair work, to be effective under the one-year guarantee period provided by the contract bonds, must be prosecuted prior to January 5, 1980 within the current construction season. An amount of $3,000 is retained by the District from the $169,808.57 total value of work completed by the contractor. RECOMMENDATION: Approve plans and project manual and authorize advertising for bids for District Project No. 2904 R, Diablo Road, Repairs, Danville. JSM:sf Reviewed by: -- Clark L. Weddle Manager, Engr. Dept, Respectfully submitted, - Jay S. McC, Collection System Engineering and Services Division Manager E viewed B : W. C. Dalton Deputy Gen.Mgr.-Chief Engr. F ndati A roved: D an General Ma ager -Chief Engr. DENTRAL CONTRA COS10 J. J. t Counsel forfw thea District SANITARY DISTRICT Tel. 933-0230 12505PRINGBROOK ROAD CLYDE M. HOPKIM MAILING ADDRESS P. O BOX 5266 Secretary WALNUT CREEK, CALIFORNIA 94596 TEL. 934-6727 AREA CODE 415 August 13, 1979 The District Board of Directors Central Contra Costa Sanitary District 1250 Springbrook Road Walnut Creek, CA 94596 Gentlemen: ROGER J. DOLAN General Manager --Chief Engineer W. C. DALTON Deputy General Manager -Chief Engineer Re: DISTRICT PROJECT NO. 2904 R, DIABLO ROAD REPAIRS, DANVILLE with Item Submitted herewith is an estimate of the cost of work the District plans for the above -referenced project: Quantity Description in accordance Unit Cost Total 1. 340 L.F. Trench excavation, 7' deep $ 3.50 $1,190.00 2. 450 L.F. Trench excavation, 4' deep 2.00 900.00 3. 350 C.Y. Native material backfill 3.50 1,225.00 4. 800 Ton Import Material backfill 9.00 7,200.00 5. 110 Ton Asphalt concrete paving 28.00 3,080.00 6. 25 L.F. Concrete curb and gutter 10.00 250.00 7. 100 S.F. Concrete sidewalk 3.50 350.00 8. Lump Sum Shoring L.S. 100.00 Very truly yours, CENTRAL CONTRA COSTA SANITARY DISTRICT Co Jay S. Mc y Collection System Engineering and Services Division Manager JSM:sf 14,295.00 Recycled Paper August 13, 1979 MEMO TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZE $35,000 FOR DESIGN, PREPARATION OF PLANS AND SPECIFI- CATIONS AND ACQUISITION OF RIGHTS OF WAY FOR DSP 3263, W.S. 24 BYPASS, GRAYSON ROAD BACKGROUND: The development of land along Reliez Valley Road formerly owned by the Catholic Church, and classed as open space in previous sewer service area studies, has created a deficient downstream sewer situation. The property could have been included in either LID 36 or LID 42 and served, but was protested out of these improvement districts by the Church on the basis that it was permanently dedicated for cemetery purposes. When the church sold a portion of the property, we advised the buyer -developer that capacity had not been provided and that an equalization charge of $621 per lot to provide that capacity would be made in addition to all other charges. The developers of the 87 -unit Baywood Tract have deposited $57,027 equalization fees with the District to be used for correcting downstream deficiencies. Future additional connections, estimated at 400, will also contribute. The proposed project, 1100 feet of 8 -inch pipe, will bypass a portion of the watershed 24 flow to watershed 23 system which has adequate capacity. RECOMMENDATION: Authorize $35,000.00 for preparation of plans and specifi- cations and acquisition of rights of way for DSP 3263. JSM:DLS:sf Reviewed By: t � __'j, 'Y' 0 � t �' �:' �' � Clark L. Weddle Manager, Engr. Dept. Respectfully submitted, Jay S. McCoy Collection Sytem Engineering and Services Division Manager Reviewed By: W. C. Dalton Deputy, Gen-Mgr.,Chief-Engr. VTI. NB 3 8/16/ RecendatPan App oved: 7 Roger J. Do General Manager -Chief Engr. VII. NB 4 8/16/79 August 8, 1979 MEMO TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZE $20,000 FOR CORRECTION DEFICIENCIES OF THE CATHODIC PROTECTION SYSTEM ON THE LID -50 MARTINEZ, M-2 & M-6 FORCE MAIN PIPELINES ISSUE: Implementation of Corrosion Engineering and Research Co.'s recommendations of their report of March 29, 1979 in which they outlined the deficiencies of the cathodic protection system of the subject pipeline. BACKGROUND: Our consultant, Corrosion Engineering E Research Co., at our request, submitted their suggestions for the order in which deficiencies of the Cathodic Protection Systems should be corrected (letter attached). The M-2 pipeline was given the highest priority. The corrective work will require the services of a private contractor, plus assistance from our forces and the purchase of small amounts of replacement materials. Below is an estimate of the total cost of work for items 1 through 6 for Pipeline M-2, and 1 & 2 for Pipeline M-6, as outlined in the consultant's letter: (see attachment) Engineering -----------------------------------------$4,239 2. Collection Systems E Plant Operations --------------- 2,000 3. Private Contract Work (see attached maps): (a) Maltby Pump Sta. Insulating Flange Repair (Site #2) -------------------------------------- 3,603 (b) Pacheco Creek Casing East End Repair (Site #0 3,004 (c) Pacheco Creek Casing West End Repair, May not be required (Site #3) ----------------------------- 3,004 4. C.E.R.CO. Services ---------------------------------- 3,650 5. Incidentals (Materials) ----------------------------- 500 $20,000 As the cost of work to be done by private contract is estimated to be less than $5,000 for any one job, and considering the individual nature of each job, no formal bids, but only informal quotations will be solicited from individual contractors selected by staff. All of the work on the M-2 pipeline as outlined, may not be required,depending upon what point the deficiencies can be effectively corrected. For budgeting purposes, we must consider that all work will need to be done. In addition to this work, defects exist on the M-6 pipeline which will require correction, and after re-evaluation of the M-2 pipeline there may be more work required there. At this point in time, we do not have enough information to estimate the amount and cost of such work. After completion of repair work currently being done on the M-6 pipeline's electrolysis test stations and with the completion of the work discussed herein, testing can be done to 0 Cathodic Protection August 8, 1979 Page 2 determine the balance of work required to fully restore the cathodic protection systems. RECOMMENDATION: Authorize $20,000 for the correction of the currently identified deficiencies of the cathodic protection system on the LID -50, Martinez, M-2 & M-6 force main pipelines. Respectfully submitted, //I;//. Jay S. McCoy Collection System Engineering and Services Division Manager JSM:RR:sf Attachments Reviewed By: Reviewed By: 4Roge mendatio A oved: W. C. Dalton Clark Weddle Deputy J. D an Mgr.,Engineering Dept. Gen.Mgr.Chief Engr. General Manager -Chief Engr. VI. OB 5 8/16/79 August 13, 1979 MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: CONSIDERATION OF "INITIAL STUDY" AND "ENVIRONMENTAL IMPACT ASSESSMENT" FOR DISTRICT ANNEXATION N0. 64 ISSUE: Pursuant to our Ordinance No. 131 adopting guidelines implementing the California Environmental Quality Act as promulgated by the California Secretary for Resources, it is necessary to consider the environmental affects of District Annexation No. 64 prior to approval. BACKGROUND: Staff has determined the subject annexation is a discretionary project within the scope of CEQA and District guidelines and the District is the lead agency for this project and has further: (1) evaluated the facts in an "Initial Study" (prepared and attached hereto); and (2) determined that the project will not have a significant affect on the environment; and (3) has prepared a "Proposed Negative Declaration" and "Notice of Intent to Issue Negative Declaration" therefor. Said Proposed Negative Declaration, together with the Initial Study is to be posted at the District's general offices for public inspection and said Notice of Intent to Issue Negative Declaration is to be published once in a newspaper of general circulation within project area. Provisions in the Notice (see attached),advise the public of the District's intent and prescribed period for review and comments, any of which comments will be brought before the Board prior to finalizing a Negative Declaration. RECOMMENDATION: Review attachments and direct staff to cause public notification of "Notice of Intent to Issue Negative Declaration" for District Annexation No. 64 and establish a 10 -day period for review and comments thereon after the date of posting the Proposed Negative Declaration and Initial Study. Respectful y ub itted, Jay S. McCo Collection System Engineering and Services Division Manager JSM:sf Attachments: EIA Initial Study Proposed Neg. Decl. Notice of Intent Reviewed By,:,,,,.. R�e� Re endatio App ed: Clark L. Weddle W. C. Dalton er of n Manager, Engr. Dept. Dep.Gen.Mgr-Chief Eng. Genera Manager -Chief Engr. VII. NB 5 8/16/79 August 8, 1979 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: Authorization for Clark L. Weddle to attend the Water Pollution Control Association 52nd Annual Conference (Estimated cost $850) Issue: The 52nd annual Water Pollution Control Association conference will be held on October 7-12, 1979 in Houston, Texas. Background: The annual conference will bring together over 8,000 regi- strants representing all facets of wastewater treatment and reclamation including the nation's largest water pollution control exhibit of equipment. The 52nd annual conference will consist of 45 technical sessions relating to the wastewater field. There will also be two general sessions discussing national water pollution issues. The Sanitary District has also been requested to present a paper on the treatment plant computer system and participate in a users panel discussion on management of computer systems. Recommendation: Authorization of registration, travel, and expenses for Clark L. Weddle to attend the 52nd Water Pollution Control Association conference on October 7-12, 1979 in Houston, Texas. (Estimated cost $850) CLW: j1 Recommendation Approved: Roger . an General Manager -Chief Engineer Respectfully submitted, C_-t�"t CA,� Clark L. Weddle Manager, Engineering Department i^) -PC, Sr" C-6 N Etv_N c.Ir--' ,J . am %) ) LI..aHC,(.E4N Kca o ►-kl �, ry),�", <3 4-o Cp alu j,s u ZO g '7d C 0 VII. NB 6 8/16/79 August 2, 1979 MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION FOR W£NDLE WHIPPLE, SUPERVISING SURVEYOR, TO ATTEND THE AMERICAN CONGRESS ON SURVEYING AND MAPPING CONFERENCE, OCTOBER 4-6, 1979 1N MONTEREY AT A COST OF $30 FOR REGISTRATION PLUS ACTUAL EXPENSES Issue: The District's small survey division is continually able to provide a high quality and quantity of surveying by taking advantage of neva technology and survey methods presented at survey conferences and workshops, specifically when the subject matter is directly applicable to current District needs. BACKGROUND: An improved knowledge of subjects covered in the above -referenced conference will have a direct effect on work by the District Survey Division (see attached program outline). ESTIMATIONS OF SURVEY COSTS for the District are made by our Supervising Surveyor; MAPPING & INFORMATION SYSTEMS for the District are under a continual upgrading and improvement process; PHOTOGRAM- METRY is a tool on which we need more information to decrease our survey and design costs; the state and county regulations governing filing of PARCEL MAPS have been radically changed and none of our personnel are current in these regulations; also, we have a very concerned interest in the type of SURVEYORS our schools are turning out in that these students will be handling the surveying for the District just a few years from now. These are subjects presented at this conference. The total estimated cost is $235.00. This conference was included in the Engineering budgeted funds for this fiscal year. Wendle Whipple is a member of ACSM and a delegate to this conference. RECOMMENDATION: Authorize payment of $30 for registration, plus actual expenses for meals, lodging and mileage for attendance of Wendle Whipple, Supervising Surveyor, at the annual Congress on Surveying and Mapping conference at Monterey, October 4-6, 1979. JSM:WW: sf Attachment Reviewed by: Clark Weddle Manager, Engineering Dept. Respectfully submitted, i/ / Iy S. McCoy Collection System Engineering and Services Division Manager Reviewed B i W. C. Dalton, Deputy Gen.Mgr.-Chief Engineer Re m ndat i roved: roag Do an Genera Ma an Engr. VIi. 08 7 8/16/79 August 14, 1979 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: EXTENSION OF TEMPORARY APPOINTMENT OF ORRIN LAWSON, TO THE POSITION OF SHIFT SUPERVISOR, R -71C, $2056, EFFECTIVE AUGUST 10, 1979 Issue: The Plant Operations Department has an open position which requires filling. Background: On May 10, 1979, Orrin Lawson was temporarily appointed to the position of Shift Supervisor, R -71C to fill the vacancy left when Louis Swain retired. Examinations have not yet been completed for the position of Shift Supervisor. Recommendation: In accordance with Section 4-416 of the District code, it is requested that Orrin Lawson be granted an extension of his temporary appoint- ment to Shift Supervisor, R -71C, effective August 10, 1979, until the authorized position can be filled by examination, or ninety days, whichever occurs first. DGN:mg Reviewed: #!k - W. C. Dalton Deputy General Manager -Chief Engineer Reviewed: Gail Koff Personnel Officer Respectfully submitted, D. G. Niles Manager, Plant Operations ARecondationApp oved: . D an General Manager