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HomeMy WebLinkAboutAGENDA BACKUP 07-05-1979June 27, 1979
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: AUTHORIZATION OF $99.50 FOR J. L. JOHNSON TO ATTEND A
SEMINAR ON MA4AGING TIME GIVEN BY FRED PRYOR SEARS
IN SAN FRANCISCO, JULY 12, 1979
Issue: The District requires well-trained personnel in order to effectively
manage the treatment plant.
Background: The Plant Operations Division Manager has 90 positions under
his responsibility. The ability to effectively manage his time will be
reflected through greater productivity of his personnel. This one -day
seminar is held at various times and places throughout the nation, and
July 12, 1979, is the only date scheduled for the San Francisco Bay area.
Re=unlendation: Authorized expenditure of $99.54 for registration fees
for J. L. Johnson, Plant Operations Division Manager, to attend a Fred
Pryor seminar on managing time.
1 !1 i■IS.
Respectfully submitted,
(v)- �- -%o
D. G. Niles
Manager, Plant Operations
June 21, 1979
MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: APPROVE PLANS AND PROJECT MANUAL AND AUTHORIZE ADVERTISING FOR
BIDS FOR DISTRICT SEWERING PROJECT 3170, OUTFALL REPAIR
ISSUE: The Regional Board has mandated that permanent repair of the
dislocated portion of the 72" outfall line be completed by October 30, 1979.
On January 4, 1979, the Board authorized funds for preliminary design and
R/W acquisition for the project. Construction cost is estimated at
$2,600,000.
This project falls under the jurisdiction of the Corps of Engineers. The
Corps has received comments from Fish and Game regarding our project and its
relationship to the expansion of Acme Fill's dump and the placing of dredged
materials in the area of our project. The Corps has met with Fish and Game
and the Regional Board and has indicated verbally that most of the issues
have been resolved. But no written requirements have been received from the
Corps. Until those requirements are received and concurred with, the plans
and project manual cannot be finalized.
In order to meet an October 30 completion, we must proceed to advertise the
project. The schedule is to take bids on July 19. it is recommended that
a conditional approval of plans and project manual and authorization to
advertise be given to allow contractors ample time to bid the project.
RECOMMENDATION: Approve plans and project manual and authorize advertising
for bids or DSP 3170 subject to the receipt of and concurrence with require-
ments of the U. S. Army Corps of Engineers.
Respectfully submitted,
Jay S. McCoy
Collection System Engineering
and Services Division Manager
JSM:sf
Attachment
Recommendation App ved:
Rage J. Dtan s4e-._�
General Manager -Chief Engineer
June 20, 1979
MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: ADOPTION OF A RESOLUTION FIXING THE ENVIRONMENTAL
QUALITY CHARGES (EQC) FOR 1979-80 AND APPLICATION
OF THE CHARGE TO ALL PROPERTIES SERVED BY THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
ISSUE: It was the announced intention of the Board to reconsider the EQC rate along
with the other items under consideration at the hearing of 6/21/79.
BACKGROUND: The Board adopted Resolution 79-101 (copy attached), dated May 31,
1975, fixing the 1979-80 EQC rates subject to any changes resulting from the hearing
scheduled for Board Meeting of June 21, 1979.
Also attached are three tables to be considered as part of this review. Table 1
shows the estimated salary savings that are expected to result from unfilled positions
in fiscal year 79/80.
Table 2 shows a computation of EOG rates considering the impact of continued inflation
and growth through fiscal year 81/82. Table 3 shows a computation of EQC revenue for
various EQC rates.
From the tables, it can be seen that the predicted salary savings would result in
a reduction of O & M costs of approximately $85,000. When this figure is used to recompute
the required EQC rate, it results in almost a $1.00 reduction.
The inflationary predictions for 79/80 through 81/82 are based on an 8% inflation
factor which may be low in light of recent trends.
RECOMMENDATIOf* The Board should consider the option of reducing the EQC rate
93 set on May 31-,-1979 by $1.00 to reflect the predicted salary savings.
If a change is desired, the Board should rescind Resolution 79-101 and adopt a new
resolution based on the changed rate. If it is the consensus of the Board that no change
is desired, no action is needed.
Respectfully submitted,
Roger . Dolan
Genera Mana r -Chief Engineer
RJD: j f
Attachments
TABLE 1
COMPUTATION OF SALARY SAVINGS
FISCAL YEAR 79/80
0 & M
Plant
Collection Sys. Operations
Engineering
Administration
r
TOTAL 0&M
Capital Recoveries
Engineering
TOTAL 79/80 SALARY SAVINGS
$ 78,144
5,337
3,000
$ 86,481
$$ 38,910
$125391
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N 3
Hearing to Consider
Collection of Environmental Quality Charge
on Tax Roll and the District's
Operations and Maintenance Budget for 1979/80
President Carlson:
There are three related matters to be considered at tonight's
hearing. The first is a review of the District's Operations and
Maintenance budget. The second is a review of the setting of the
District's Environmental Quality Charge to determine if any change
is appropriate. The third matter for consideration is the issue of
collection of the Environmental Quality Charge on the County tax bill.
The format for the hearing will be as follows: The hearing will
be opened and staff will be asked to begin by reviewing the Operations
and Maintenance budget for Fiscal Year 1979/80. Following this review
and Board discussion, the public will be asked to comment on or question
any budget related items. Following the completion of the discussion
on the budget, the staff will be asked to review the computation of
the Environmental Quality Charge.
This same sequence will be followed until all public input is
received on the question of the collection of the Environmental Quality
Charge on the County tax bill.
After the hearing is closed, the Board will consider an action on
each of the three matters.
Hearing
7/5/79
July 5, 1979
MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: HEARING ON DELINQUENT CHARGES AND ADOPTION OF A RESOLUTION
OVERRULING PROTESTS AND ADOPTING THE REPORT PURSUANT TO
SECTION 5473, HEALTH AND SAFETY CODE
ISSUE: Certain owners have not paid charges due in 1978-79. These charges
will be placed on the owner's tax bill for 1979-80.
BACKGROUND: By law, the District is required to have a hearing for the
purpose of placing delinquent charges on tax bills. Notices of this
hearing were published in the newspaper. The report containing the names
of the two owners who have not paid delinquent charges is attached.
Considering valid protests, the charges should be placed on the tax roll
for collection.
RECOMMENDATION: Adopt resolution overruling protests and adopt the
report pursuant to Section 5473, Health and Safety Code.
Respectfully submitted,
Jay S. McCoy
Collection System Engineering
and Services Division Manager
JSM:sf
Recommendation Ap oved:
Roge J. D Ian
General Manager -Chief Engineer
0
July 3, 1979
MEMORANDUM TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: JOINT INVESTIGATION OF WASTEWATER RECLAMATION COSTS WITH CONTRA
COSTA COUNTY WATER DISTRICT
ISSUE: Approval is required for the GM/CE to negotiate a contract with Culp/
Wesner/Culp to assist CCCSD in a joint investigation of the cost of wastewater
reclamation with the Contra Costa County Water District.
BACKGROUND: CCCSD has been invited to participate in a joint investigation of
the cost of wastewater reclamation by Contra Costa County Water District as
a precursor to discussing the existing contract for reclaimed water.
Culp/Wesner/Culp, because of their experience in this field wo ld b able to a sist
CCCSD in identifying the current cost of producing an indus ria grade water. �n
addition, Culp/Wesner/Culp would be able to provide cost estimates on alternatives
to the planned treatment process.
The scope of this work cannot be defined at this time. An initial authorization
of $5000 would allow preliminary work to proceed while a detailed scope of work
is defined.
RECOMMENDATION: Give approval for the GM/CE to negotiate a contract with
Culp/Wesner/Culp for assistance in the joint investigation of wastewater
reclamation costs with Contra Costa County Water District and approve an initial
authorization of $5000 for this work.
Respectfully submitted,
LJYno� '. on
Senior Engineer -Project Management
JAL: jms
R endati n proved:
Roge J. olan
General Hager -Chief Engineer
D O
July 3, 1979
MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: RISK MANAGEMENT PROGRAM --ESTABLISHMENT OF PROPERTY DAMAGE
COVERAGE AND RETENTION LIMITS
ISSUE: At its meeting on June 7, 1979, the Board of Directors established the
insurance coverage limits and retention levels for all risk exposures included
in the District's Risk Management Program, except Property Damage and Boiler and
Machinery coverages; the limits and retention levels for these coverages were
deferred until additional data bearing on determining a maximum forseeable loss
could be obtained.
BACKGROUND: The District's Risk Management Program includes the following insur-
ance coverages: General Liability/Auto Liability, Directors and Officers
Liability, Employee Blanket Bond, Property Damage, and Boiler and Machinery.
Workers' Compensation coverage will be continued under the California State
Compensation Fund and therefore will not be included in the District's risk reten-
tion program.
Coverage and retention limits have been established by the Board of Directors for
the following risks in the amounts indicated:
Coverage Retention
Limit Amount
General Liability/
Automobile Liability $10 million $$0,000 per
occurrence
$100,000 annual
aggregate
Directors and
Officers Liability $1 million $10,000
Employee Blanket Bond $1 million $100,000
The Schroder Insurance Agency, which was reappointed by the District to market
its Risk Management Program, has quoted the premiums shown below for the
remaining Property Damage and Boiler and Machinery coverages:
Property Damage:
Insurer
Limits:
Fire/EC/VMM
All other perils,
including earthquake
and flood, excluding
pipelines
Fireman's Fund
$20 million
$20 million
Retention:
All perils, except
earthquake and flood $100,000
Earthquake 5% of loss
Flood $250,000
Annual Premium: $76,866
The loss limit of $20 million is predicated on a maximum forseeable loss of $20
million for fire, extended coverage and vandalism and malicious mischief.
A review of the probable loss levels at the Treatment Plant in the event of a
severe seismic occurrence conducted by the structural design engineer indicated
damage in the range of $3 million. However, the annual premium quoted of $76,866
is regarded as an inducement to obtaining the full $20 million coverage for
earthquake and flood exposures.
Boiler and Machinery:
Insurer Hartford Steam
Limits: $l million $1 million $2 million $2 million
Retention: $100,000 $10,000 $100,000 $10,000
Annual Premium: $4,800 $10,528 $10,206 $11,874
The Boiler and Machinery policy provides blanket coverage for boilers, pressure
vessels, machinery, and electrical panels. Schroder Insurance Agency recommends
that the coverage limit be set at $1 million or $2 million and that a retention
of $10,000 be used. Alternative quotations for the higher limits and lower
retention amounts have been obtained.
RECOMMENDATION: Establish coverage limits and retention amounts for property
damage in the amounts indicated. Boiler and Machinery limits and retention
at the level of $2,000,000 and $10,000 for an annual premium of $11,874.
Respectfully submitted,
Waiter N. Funasaki
Finance Officer
WNF: jms
Recommendation Approved:
Roger J. Dolan
General Manager -Chief Engineer
July 3, 1979
MEMORANDUM TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: ATTENDANCE AT THE ENGINEERING FOUNDATION CONFERENCE
IN HENNIKER, NEW HAMPSHIRE
ISSUE: Approval is required for John Larson, Special Projects Engineering
Division, to attend the Engineering Foundation Conference in Henniker,
New Hampshire on July 22-27, 1979.
BACKGROUND: The Engineering Foundation is a non-profit organization that
arranges small conferences to define the need for additional research and
development. On July 22-27, 1979, the topic will be "Municipal Solid Waste
as a Resource: The Problems and Promise". John Larson has been asked to
speak on Central Contra Costa Sanitary District's work in co -combustion
of solid waste and sewage sludge.
This conference will provide the opportunity to discuss the problems of
RDF production and solid waste combustion with people who are involved in
actual operations.
The cost of this Conference will be $985 including travel, lodging, and
registration.
RECOMMENDATION: Approve the expenditure of $985 for John Larson, Special
Projects Engineering Division, to attend the Engineering Foundation Conference
in Henniker, New Hampshire, on July 22-27, 1979.
Respectfully submitted,
ohn .Larson
Senior Engineer -Project Management
JAL: rm
Recommendation approved:
Roger J. Dolan
General Manager -Chief Engineer
July 3, 1979
MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: AMENDMENT TO THE SPECIAL PROJECTS ENGINEERING DIVISION
EQUIPMENT BUDGET
ISSUE: Approval is needed to amend the Special Projects Engineering
Divsti on Equipment Budget for 1979-80.
BACKGROUND: Since the submission of the equipment budget, the decision
has been made to hire one additional engineer in the Special Projects
Engineering Division. Additional office furniture is needed. The
estimated cost of the office furniture, desk, chairs, file cabinets,
and book cases/shelves is $1,280 including tax and contingencies and
taking advantage of available discounts.
RECOMMENDATION: Approve amendment of the Special Projects Engineering
Division Equipment Budget in the amount of $1280 to purchase additional
office furniture.
Respectfully submitted,
John Larson
Senior Engineer - Project Management
JL:jv
Rec endat'on proved:
Roge J. olan
General Manager -Chief Engineer
July 3, 1979
MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: AUTHORIZATION FOR Roger J. Dolan, D. G. Niles, and
Paul Papke to attend the Water Pollution Control
Association 52nd Annual Conference
Issue: The 52nd annual Water Pollution Control Association conference
will be held on October 7-12, 1979 in Houston, Texas.
Background: The annual conference will bring together over 8,000 regi-
strants representing all facets of wastewater treatment and reclamation
including the nation's largest water pollution control exhibit of equipment.
The 52nd conference will consist of 45 technical sessions relating to the
wastewater field. There will also be two general sessions discussing
national water pollution issues.
The Sanitary District has also been requested to present a paper on the
treatment plant computer system and participate in a users panel discussion
on management of computer systems.
Recommendation: Authorization of registration, travel, and expenses for
Roger J. Dolan, D. G. Niles, and Paul Papke to attend the 52nd Water Pollution
Control Association conference on October 7-12, 1979 in Houston, Texas.
DGN:mg
Reco endati0' Ap roved:
Roger D lan
General Manager -Chief Engineer
Respectfully submitted,
(:�;), /-,? l/` —.?,%
D. G. Niles
Manager, Plant Operations
July 2, 1979
MEMO TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: AUTHORIZATION FOR P.A. 79-17 (one parcel) ALAMO AREA, TO BE
INCLUDED IN FORTHCOMING DISTRICT'ANNEXATION PROCEEDINGS
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Board Action
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RECOMMENDATION: Authorize P.A. 79-17 to be included in the next formal
annexation to the District.
Respectfully submitted,
Jay S. MCC07
Collection System Engineering
and Services Division Manager
JSM:WG: sf
A
ndatio Ap oved:16_
. Do an
General Manager -Chief Engineer
July 2, 1979
MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: REQUEST AUTHORIZATION OF $50.00 FOR DALLAS HUGHES,
EQUIPMENT MAINTENANCE SUPERVISOR, TO ATTEND A ONE
DAY TRAINING COURSE TITLED: "THE SUPERVISOR'S ROLE
AND RESPONSIBILITIES" PUT ON BY INTERGOVERNMENTAL
MANAGEMENT DEVELOPMENT INSTITUTE, JULY 17, 1979
ISSUE: Dallas Hughes has just been appointed to the position of
Equipment Maintenance Supervisor. This course is designed to prepare
a new supervisor for his role as a manager rather than a producer.
BACKGROUND: The switch from worker to supervisor carries with it
special problems for the worker and the supervisor. I.M.D.I. does
an excellent job with this subject. I believe the District and C.S.O.
Department will benefit from Dal's attendance at this training session.
RECOMMENDATION: Authorize $50.00 for Dallas Hughes to attend "The
Supervisor's Role and Responsibility" training course July 17, 1979•
Respectfully submitted,
Robert H. Hinkson
Manager, Collection System Operations
RHH:yb
Rec endation Approved:
6U,\_
Rog J./anager-Chief
an
General Engineer
July 2, 1979
UI. NB
2
7/5/79
MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: EXECUTE CONSENT TO DEDICATION
No. Job No. Tract No. Area
1 3235 5407 Pleasant Hill
Remarks
Our existing easement crosses the
area dedicated to "Public Use"
for Stanmore Drive in Sub 5407.
Short form, we retain prior rights.
Respectfully submitted,
/JaytS. McCoy
Collection System Engineering
and Services Division Manager
JSM:WG:sf
Ap ved:
,,
Rog J. Ian
General Manager -Chief Engineer
VI. OB
` 1
7/5/79
June 27, 1979
MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: REQUEST FOR ADDITIONAL $25,000 FOR DESIGN AND RIGHT OF WAY
ACQUISITION FOR DSP 2695 (WS 23 COMBINED)
BACKGROUND: $35,000 was previously authorized for design and right of
way acquisition for DSP 2695. To date $19,000 has been spent on design,
which is 75% complete (no money has been spent on right of way), leaving
a $16,000 balance.
Our estimate to complete design, prepare plans and specifications and
acquire right of way is $41,000 ($36,000 R/W and $5,000 design). $41,000
less $16,000 account balance = $25,000 necessary authorization to complete
design phase of project.
RECOMMENDATION: Authorize $25,000 additional amount for design and right
of way acquisition for DSP 2695.
Respectfully submitted,
P•
Jay S. McCo
Collection System Engineering
and Services Division Manager
JSM:DLS:sf
Recommendation Approved:
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94'."
RogerdMager-Chief
Genera Engineer