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HomeMy WebLinkAboutAGENDA BACKUP 06-07-1979June 7, 1979
MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: AWARD OF CONTRACT FOR DISTRICT SEWERING PROJECT 3162, MORAGA ROAD,
WS 1.0, AND AUTHORIZE CONSTRUCTION ACCOUNT
BACKGROUND: Advertising for bids was authorized by the Board on 5/10/79.
Three bids were received on June 6, 1979. The low bid, $135,550.50
submitted by D. W. Young Construction Co., Inc., is 4% higher than the
engineers estimate. A tabulation of bids is attached.
District staff estimated the total cost of the project of $164,298.00
(See attached post bid pre -construction estimate). The amount of $40,000
was previously authorized on December 7, 1978, leaving a balance of $124,298.00
to complete the project.
RECOMMENDATION: Award contract to D. W. Young Construction Co., Inc., and
authorize the amount of $124,298.00 to cover the balance required for the
contract construction contingencies and incidentals.
Respectfully submitted,
Jay S. McCoy
Collection System Engineering
and Services Division Manager
JSM:DLS:sf
Attachment
Reviewed by:
W. C. Dalton
Deputy
General Manager -Chief Engineer
Recommendation Approved:
Rog J.Dolan
General. Manager -Chief Engineer
CENTRAL C,aNTRA COSTA SANIYARY DISTRICT
0 B DISTRICT SEWERING PROJECT 3162
LOCATIONMO��• , MORAGA
DATE JUNE 6, 1979
ENGR. EST --$130.230.00 _...
BIDDER
NAME
ADDRESS BID PRICE
PHONE
MGM CONSTRUCTION CO.
P. 0. Box 5757 $1.52,741.50
Concord, CA 94524 685-8812
D. W. YOUNG CONST, CO.
976 Second Street $135,550,50
Lafayette, CA 94549 284-9420
MOUNTAIN CONSTRUCTION, INC.
P. 0. Box 116 $143,730.00
San Ramon, CA 94583 837-1101
w BY ......
DATE
CHKD. BY DA ..— SHEET NO. 1 OF _
0 0
POST BID - PRECONSTRUCTION ESTIMATE OF COSTS
FOR
DISTRICT SEWERING PROJECT 3162
ITEM
DESCRIPTION
ITEM AMOUNT
TOTAL
%CONST.
CONTRACT
1.
Construction Contract (As Bid) . . . . . . .
. . . . . . .
. U35-550-50
100/ _
2.
Estimated Construction Contingencies . . . .
. . , , , , .
$ 6,779.50
5%
3.
Estimated Construction Incidentals to Project Completion
Survey . . . . . . . . . . . . . . .
. 3,000.00
Inspection . . . . . . . . . . . . .
. 3,000.00
Engineering . . . . . . . . . . . . .
. 2,000.00
Total Estimated Construction Incidentals
$ 8,000.00
8,000.00
5.99
4.
Street Resurfacing or Seal Coat . . . . . . .
. . . . . . .
$ 0
0
5.
Total Estimate Required to Complete Project . . .
. . . . . . ,
t1503'330.00
110.9%
6.
Pre Bid Expenditures
Survey, Engineering, Printing, Advertising . . .
, 5 133.968-00
Special Services . . . . . . . . . . .
. 5 0
Right -of -Way Acquisition . . . . . . . . .
0
7.
Total Preconstruction Incidentals (as of 4-30-79 ) ,
. $13,968.00
$ 13.968-00
10.'1"/_
8.
Total Estimated Project Cost . . . . . . . .
. . . . . . .
5164,298.00
121.2%
(Items 5 & 7)
9.
Funds Previously Authorized . . . . . . . .
. . . . . . .
$ 40,000.00
10.
Total Additional Funds Required to Complete Project .
. . . . . . ,
$124,298.00
(Item 8 minus Item 9)
2450-5-78
4
q
June 7, 1979
MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: AWARD OF CONTRACT FOR PURCHASE OF PIPE (MATERIAL ONLY) FOR
DSP 3170, THE OUTFALL LINE REPAIR
BACKGROUND: Bids were called for and received on May 10, 1979, and were
rejected by the Board on the same date because of the high cost. The
Pipe design has been modified and the project rebid. Two bids were
received on June 7, 1979. The low bid of $339,958.00 submitted by
Cen-Vi-Ro Concrete Pipe & Products Co., Inc. is 3% higher than the
engineers estimate but approximately $85,000 lower than the previous bid.
RECOMMENDATION: Award the contract to Cen-Vi-Ro for furnishing pipe for
DSP 3170 and authorize $339,958.00 for purchase of the pipe.
Respectfully submitted,
0 A4
Jay S. McCoy
Collection System Engineering
and Services Division Manager
JSM:DLS:sf
Reviewed By:
W. C. Dalton
Deputy
General Manager -Chief Engineer
Recommendatio Ap roved:
Roge J. Ian
General Manager -Chief Engineer
CENTRAL (�ONTRA COSTA SANOARY DISTRICT
DSP 3170 (MATERIALS)
LOCATION
PACHECO, CA
DATE JUNE 7, 1979
ENGR. EST. $330,000.00
BIDDER
NAME
ADDRESS
PHONE
BID
PRICE
CEN-VI-RO CONCRETE PIPE & PRODUCTS
7020 TOKAY AVENUE
SACRAMENTO, CA 95828
(916) 381-3910
SCHEDULE A
SCHEDULE B
$339,958._00
No Bid
AMERON, INC.
P. 0. BOX 3396
HAYWARD, CA 94540
(415) 782-5300
SCHEDULE A
SCHEDULE B
No Bid
$362,258.23
JOB BY DATE--
CHKD. BY _ DATE SHEET NO. OF
0 UII. Ng
5
6/7/79
June 6, 1979
MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: CLAIM OF MCDONALD FORD, 1800 NORTH MAIN STREET,
WALNUT CREEK FOR $504.00 IN PROPERTY DAMAGE
ISSUE: This claim is the result of a stoppage in the main line
serving the McDonald Ford building.
BACKGROUND: The sewage overflow damaged carpeting in the owner's
office to the extent that it had to be replaced. A District crew
cleaned and disinfected the shop area, other offices, and all bath-
rooms in the building.
RECOMMENDATION: Pay claim of $504.00 for carpet replacement.
Respectfully submitted,
Robert H. Hinkson
Manager, Collection System Operations
RHH:yb
Reco end?1a
A roved:
oger
General Manager -Chief Engineer
June 6, 1979
MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: STAFF COMMENTS REGARDING THE DEIR FOR THE PROPOSED LA ENCINAL TO
EL TOYONAL SEWER LINE EXTENSION IN ORINDA
A septic tank moratorium was established in 1970 by the County Health Department
in the area which includes the project site; therefore, no new building is being
permitted pending construction of approved public sewer facilities. The proposed
sewer extension project is required to permit development initially of six,
vacant single --family residential lots in the north Orinda area. The six lots
involved were annexed to the CCCSD on May 4, 1978.
Local opposition to the project has primarily involved the anticipated growth
inducing impact of providing sewer service to the area, with its attendant
traffic and noise impacts. The following staff comments relate to the total area
which would be served by the proposed sewer project i.e. the area which can
connect directly as well as the total tributary area which may ultimately be
served via additional gravity sewer main extensions from the project sewer:
(a) The sewer construction plan, prepared by Schell & Martin and included
in the DEIR, shows sewer service being provided to parcels located
upstream from the six parcels owned by the project proponent (Thiessen).
This additional sewer would be constructed by the project proponent,
with each property owner responsible for reimbursing their share of the
project costs. Staff understands that these property owners have
contacted the project proponent and have requested that the required
sewer extensions be constructed now either because of failing, existing
septic systems or their desire to develop a currently vacant parcel.
Several of these same property owners have submitted requests for
District annexation which were approved several months ago.
Since these properties are not owned by Mr. Thiessen, they have the same
relationship as other (non -proponent) parcels located along the proposed
sewer alignment which could connect to the system at any time. A total
of (29) direct connections (no extension required) could be made to the
project sewer, including the 6 connections proposed by Mr. Thiessen.
(b) The primary approach used by the EIR consultant to discuss the growth -
inducing aspect of the proposed project has been to analyze all tributary
areas to identify those large and/or vacant parcels that would be
encouraged to subdivide or develop, thereby creating additional building
sites (growth). Figure 12 of the DEIR depicts ultimate boundaries of
four areas which are considered to be tributary to the project sewer by
the DEIR consultant. Each area has different requirements which must be
met before sewer service could be extended from the proposed sewer project.
1
O
Staff review has determined that the total tributary area presented is
excessive since certain areas would be required to obtain sewer service
by alternative alignments as outlined below:
Area 1 - The northwesterly corner of this area (Guaranty Service Corp
parcel) is considered to be in a different watershed than the project
sewer and therefore will be required to gravity drain in a northerly
direction, rather than easterly as proposed. The balance of the area
outlined can be considered tributary to the proposed project and could
ultimately be served by a gravity sewer extension from the project sewer.
Area 2 - Approximately one-half of this area, involving the Guaranty
Service Corp. parcel, will ultimately be required to drain to the north
instead of the easterly direction proposed. The balance of the area
outlined can be considered tributary to the proposed project and could
ultimately be served by a gravity sewer extension from the project sewer.
Area 3 - All of the area 3 would ultimately be required to drain to the
north rather than easterly as proposed. The proposed use of a pump to
convey the sewage easterly is in conflict with District guidelines and
would not be approved since an alternative gravity alignment is available.
Therefore, this area would not contribute future connections in the analysis
of growth inducing impacts.
Area 4 - This area cannot be considered tributary to the project sewer in
view of the need for pumping (together with deep trenching) to convey the
sewage in a northerly direction. Sanitary sewer service from this area
must be provided by a gravity system which would connect to an existing
public main located to the east.
The modification of the ultimate tributary areas as outlined above would
also require revisions in the projected traffic and noise impacts. Since
some of the areas included in the report would not benefit from the proposed
sewer project, future development of these areas and respective traffic
changes should not be attributed to, or associated with, the project
currently proposed.
(c) The direct project connections discussed in (a) as well as the potential
connections considered possible from future lot subdividing or currently
vacant parcels discussed in (b), do not represent all of the connections
that could ultimately be made which would benefit by the project sewer.
Existing homes which are currently served by septic tanks and involve
parcels that cannot be subdivided, could be served by gravity sewer
extensions in the future. These existing homesites are primarily located
to the south of the project sewer and they represent a major portion of
the potential number of project related connections.
2
The following table summarizes all of the possible connections which
could connect to the project sewer:
* Most of these connections could occur only after
larger parcels had been subdivided - This repre-
sents growth that could be considered induced by
the sewer project, assuming the required main
extensions are constructed.
The staff has no additional comments regarding the subject project and DEIR.
JSM:RSK:sf
Reviewed by
W
W. C. Dalton
Deputy
General Manager -Chief Engineer
Respectfully submitted,
Jay S. Mc oy
Collection System Engineering
and Services Division Manager
3
Co is Approved -
Lo
. Do an
General Ma ager -Chief Engineer
Potential Homesites
Existing Homes
(Land currently
on Septic
vacant)
Total
Direct Connection
19
10
= 29
to Project
Sewer Extension
required from.
46
54*
- 100
project sewer
Total
65
64
= 129
* Most of these connections could occur only after
larger parcels had been subdivided - This repre-
sents growth that could be considered induced by
the sewer project, assuming the required main
extensions are constructed.
The staff has no additional comments regarding the subject project and DEIR.
JSM:RSK:sf
Reviewed by
W
W. C. Dalton
Deputy
General Manager -Chief Engineer
Respectfully submitted,
Jay S. Mc oy
Collection System Engineering
and Services Division Manager
3
Co is Approved -
Lo
. Do an
General Ma ager -Chief Engineer
o
June 6, 1979
AGENDA FOR HEARING ON DRAFT EIR
1. President announces item and introduces Roger Dolan.
2. Roger comments on the project and asks Steve Billington (EIR
Consultant) to briefly discuss content of Draft EIR.
3. Steve Billington comments.
4. President opens hearing and asks for comments from staff.
5. Jay McCoy covers staff comments.
6. President asks for comments from the audience.
7. Members of the audience will be allowed to speak. Staff and the
consultant will be available to answer questions.
8. The President closes the hearing.
9. The President states: "All written and verbal comments received will
be responded to by Mr. Billington. Said response will include measures
to mitigate adverse environmental impacts identified in the comments.
The Board will consider adotpion of the Final EIR and approval of the
project at its June 21st regular meeting.
Note: Board members may comment but it is not mandatory. Comments
by members of the Board can be made at the June 21st meeting.
+ HEAQ" H SERVICES -PUBLIC HEALTH
Contra Costa County
TO: Jay McCoy DATE: June 1, 1979
CCCSD, Walnut Creek
FROM: Che yl Steffanson, Sanitarian SUBJECT: Draft EIR for La Encinal
Environmental Health, Concord to E1 Toyonal Sewer Line
Extension, Orinda
A septic tank moratorium has been in effect since July 31, 1970
in the upper E1 Toyonal area of Orinda. Since that time, no
applications have been accepted for new construction involving
septic tank systems, and only repairs to existing systems, or
replacement of existing homes damaged by fire or other natural
causes, have been permitted. The moratorium will continue
until such time as sanitary sewers are extended to this area.
Based on a number of past failures and our general experience
with the area, we may anticipate a continuing problem with fail-
ing septic tanks, and for this reason we urge that strong con-
sideration be given by the District to extending sewer service
whenever possible. Even if the moratorium was not in effect,
it is our opinion that the remaining undeveloped parcels of
E1 Toyonal area would not comply with the County Sewage Ordinance
because of the steep contours and very poor soil conditions.
Development of these parcels appears feasible only through
sanitary sewer extension.
Therefore, we concur with III Positive Impacts appearing on
page i.
CS: la
cc: Martinez Environmental Health�'U'
SAWARY D1Sta[C7
REC�'ti
A 0 b 79
f n:XlUfiLqi►1tu;cat:,
...
...... fo G Min _
...... C& Srj
June 6, 1979
MEMORANDUM TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: RISK MANAGEMENT PROGRAM --ESTABLISHMENT OF COVERAGE AND
RETENTION LIMITS, OTHER THAN PROPERTY DAMAGE
ISSUE: At its May 31, 1979 meeting, the Board of Directors reappointed Schroder
Insurance Agency as broker for the District's risk management program. Based on
quotations provided in the broker's proposal, the District is now required to
define the coverage and retention limits to enable final placement by the broker
by the July 1, 1979 policy anniversary date.
BACKGROUND: Preliminary recommendations for coverage and retention limits were
made by District management at the May 31, 1979 meeting. At this time, management
affirms those recommendations which are summarized below:
TYPE
COVERAGE
LiMITS
RETENTION
ANNUAL
PREMIUM
General Liability/
Auto Liability
$10 million
$50,000 per occur.
$87,000
100,000 aggreg.
Directors and
Officers Liability
$ 1 million
$10,000
9,180
Employee Blanket
Bond
$ 1 million
$100,000
474
TOTAL $96,654
Architects and Engineers Errors and Omission coverage quoted at a $12,000 annual
premium for a $10 million limit, with $100,000 retained, is considered unnecessary
at this time owing to the relatively minor risk attaching to the plan review
and approval activity in the Collection System Engineering and Services Division.
Under the terms of the General Liability coverage described in the summary above,
there are no specific exclusions related to architects and engineers professional
liability. As a result, all claims for bodily injury or property damage related
to professional liability will be honored under the General Liability policy.
However, if no bodily injury or property damage results from a claim due to an
error or omission, the General Liability policy will not provide coverage; only
the Architects and Engineers Errors and Omissions policy will provide coverage
for the added expense related to demolition or reconstruction of work caused
by an error or omission. The Architects and Engineers Errors and Ommissions coverage
will be required when construction management activities for major projects are
undertaken by the District's Construction Division.
Additional data is being assembled by management to develop appropriate coverage
and retention limits for Property Damage and Boiler and Machinery coverages.
Management's recommendation for these remaining coverages will be provided at
the next meeting of the Board of Directors.
RECOMMENDATION: Authorize placement of the General Liability/Auto Liability,
Directors and Officers Liability and Employee Blanket Bond coverage for an
approximate annual premium of $96,654.
WNF:Jms
Reviewed by:
b-�C�
W. C. Dalton
Deputy General Manager -
Chief Engineer
Respectfully submitted,
Cr
Walter N. Funasaki
Finance Officer
Amndation p ved:
. Dol n
General Manager -
Chief Engineer
VI. OB
2
6/7/79
June 4, 1979
MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: MANAGEMENT COMPENSATION
ISSUE: To complete the salaries and wages items of the 0&M Budget, it
is necessary to fix rates of compensation for management personnel.
BACKGROUND: For many years only the General Manager -Chief Engineer,
the Deputy General Manager -Chief Engineer and the District Counsel were
considered separately in the annual compensation study, but more
recently the three Department Managers were included in this group. In
practice, the management team now also involves the three Engineering
Division Managers, the Finance Officer, and the Personnel Officer, as
listed below:
105
94
96
89
90
86
82
86
76
80
71
RECOMMENDATION:
General Manager -Chief Engineer
Deputy General Manager -Chief Engineer
Manager -Engineering Department
Manager -Collection Systems Operation Department
Manager -Plant Operations Department
Manager -Collection System and Service Engineering Division
Manager -Special Projects Engineering Division
Manager -Construction Engineering Division
District Counsel
District Finance Officer
District Personnel Officer
Determine management compensation
Respectfully submitted,
Cceom2hE�:_
W. C. Dalton
Deputy
General Manager -Chief Engineer
WCD: j v
Andati roved:
, n
General M Hager -Chief Engineer
0
June 1, 1979
MEMO TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: AUTHORIZE $2,900 FOR ADDITIONAL WORK BY WOODWARD CLYDE ON DISTRICT
SEWERING PROJECT 3170, OUTFALL REPAIR
ISSUE: Woodward -Clyde has performed additional analyses as outlined in the
attached letter.
BACKGROUND: Woodward -Clyde has been requested to do additional work outside
of the scope of the original geotechnical investigation. This work was
necessary in order to provide soils engineering input into decisions regarding
support for and vertical alignment of the outfall repair. In addition, Woodward -
Clyde will be providing details on request during the next two months after their
final report is submitted.
RECOMMENDATION: Authorize $2,900 for additional work by Woodward -Clyde on
District Sewering Project 3170, Outfall repair.
Respectfully submitted,
Jay S. McCoy
Collection System Engineering
and Services Division Manager
JSM:sf
Attachment
Reviewed By -
W. C. Dalton
Deputy
General Manager -Chief Engineer
Recommendation Approved:
Rog J. clan
General Ihanager-Chief Engineer
VII. NB
2
6/5/79
May 31, 1979
MEMORANDUM T0: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: AUGMENTATION OF DISTRICT FUNDS FOR PROJECT 5A -I
(C-06-0696-010 - Step 3) GRANT ADMINISTRATION
ISSUE: Additional funding is necessary to continue grant administration for
this project until June 30, 1980.
BACKGROUND: The Construction Division is administrating the grant for
construction of the 5A -I project. The prime contractor (Peterson -Simpson)
has been terminated. Requests for Proposals are being prepared in order
to obtain the services of another Engineer and Construction Manager to
complete the 5A -I Project. In addition, the Construction Division is
performing construction management on the emergency work and wind-up of the
Peterson -Simpson and Brown and Caldwell contracts. Expenditures have now
exceeded the previous cumulative authorizations of $961,910. Therefore, a
supplemental authorization is required.
RECOMMENDATION: Authorize an additional $250,000 for Grant Administration
and Emergency Construction Management on Project 5A -I (C-06-0696).
Respectfully submitted,
K. Bar er
Construction Division Manager
KB/dh
Attachments
Reviewed by:
14. C. Dal ton
Deputy General Manager -Chief Engineer
Resp9endation app d:
Roger . Dol
General Manager -Chief Engineer
May 30, 1979
MEMORANDUM TO: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: ORGANIZATION AND STAFFING NEEDS FOR 1978-79
The 1979-80 organization chart and staffing requirements represent the
needs beginning July 1, 1979. These staffing needs represent minor changes
in the organization chart, a net increase of five permanent positions and a
net decrease of 10 P. I. and temporary positions for an overall reduction of
five positions at an estimated cost reduction of 4,244 dollars per month.
The change in the organization chart is the reclassification of an Operator
I position to an Engineering Aid i1 position which better reflects the required
duties performed. The additional levels of staffing recommended are changes
in the Operations Division from 42 to 43, Maintenance Division from 28 to 30,
Administrative Division from 10 to 11, and Laboratory Division from five to six
Positions, for a total increase of five permanent positions in the Plant Opera-
tions Department.
The 1978-79 budget provided for ten P. I. and ten temporary positions to
supplement treatment plant staffing. Operational experience gained this year,
even though major elements of the facility are incomplete, has provided a clearer
understanding of 0 & M needs. Based on this experience, it is recommended that
the ten P. i. and ten temporary positions be reduced to five P. I. Operator i
positions, two P. I. Maintenance Technician IiI positions, and three P. I. Plant
Attendant positions. These positions would be filled on an as -needed basis and
will provide the flexibility required by the extended completion and startup of
the treatment plant.
This recommended organization chart and staffing represents our best judg-
ment of immediate and long term needs of the Plant Operations Department based
on the completion of the treatment facilities.
Respectfully submitted,
D. G. Niles
DGN:mg Manager, Plant Operations
Reviewed: Reviewed: Recom dation AIrod:�
Gai 1 Koff W. C. Dalton �-'
Personnel Officer Deputy General Manager- Roger Dol n
Chief Engineer g General Manager -Chief Engineer
June 1, 1979
MEMORANDUM TO: CLYDE M. HOPKINS, SECRETARY OF THE DISTRICT
FROM: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: ANNUAL WRITTEN REPORT FOR APPLICATION OF ENVIRONMENTAL
QUALITY CHARGE
There is on file in this office for your use, a written report
containing a description of each and every parcel of real property
receiving environmental services and the amount of the Environmental
Quality Charge for each parcel for the 1979-80 fiscal year. These
parcels are described by reference to maps on file in the office
of the County Assessor of Contra Costa County.
Please cause notice of filing of this report to be published
in accordance with Section 11-716 of the District Code setting forth
the time and place of the hearing to be set by the Board of Directors
on the question of collection of the charges on the County tax roll.
Rol
General Ma ager hief Engineer
RJD:WCD: j v