HomeMy WebLinkAboutAGENDA BACKUP 05-17-1979CORRECTION TO VEHICUMMARY AND REPLACEMENT CHART d, 4th, 5th sentences
removed from 3rd pa aph of vehicle summary origin - Item 3 of replacement
chart, the word dump replacesiQickup.
May 14, 1979
MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Planager-Chief Engineer
SUBJECT: AUTHORIZE $8i,60O.00 FOR VEHICLE REPLACEMENTS AND
ADDITIONS - 1979-1980 BUDGET
We recommend the replacement of ten (10) vehicles with units which
will yield lower total uniform equivalent annual costs based on projected
capital and operating expenses; and the purchase of one (1) additional
vehicle, a 4 door compact for Engineering Construction Division.
A vehicle is considered eligible for replacement when the total
annual uniform equivalent cost shows a trend of increasing from its
apparent minimum annual cost. Replacement is justified if the projected
minimum total uniform equivalent annual cost of the proposed replacement
vehicle is lower than next year's estimated total annual cost of the
existing vehicle.
Instead of trading in our replaced vehicles this year, we propose
to hold an auction. We have monitored the Contra Costa Water District
and Contra Costa County vehicle auctions, and feel we can anticipate a
15% increase over normal trade-in value. Fuel economy is of paramount
importance in our purchases this year with 7 of the new vehicles being
small trucks and compact cars.
The costs for vehicle replacements and additions:
Collection System Operations $58,500.00
Collection System Enginering 11,200.00
Pump Station West 5,600.00
Engineering Construction Division 6,300.00
$81,600.00
Respectfully submitted,
Robert H. Hi nkson
Manager, Collection System Operations
RHH:yb
Reviewed by: Recommendation App ved:
W. C. Dalton o er . Dol n
Deputy General Manager -Chief Engineer Gener 1 Ma ger-Chief Engineer
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VI. OB
May 8, 1979
MEMORANDUM TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: RISK MANAGEMENT PROGRAM
ISSUE: Brokers' proposals for the District's Risk Management Program were
received from the Schroder Insurance Agency and Kaine 6 McAuliffe. Presenta-
tion of their proposals by each broker has been placed on the Board Agenda
on the following dates: May 10, 1979, Schroder Insurance Agency; May 17,
1979, Kaine s McAuliffe.
BACKGROUND: The presentation of the brokers' proposals at the Board meeting
dates indicated above will provide an opportunity to discuss and review
specific features in the proposals, and the qualifications of the brokers
and their account representatives.
The following schedule will enable implementation of the District's
Risk Management Program by July 1, 1979:
May 10, 1979 Presentation of broker proposal by
Schroder Insurance Agency.
May 17, 1979 Presentation of broker proposal by
Kaine & McAuliffe.
May 31, 1979 Review and evaluation of brokers' pro-
posals.
Appointment of broker and definition of
Risk Management Program in terms of
coverages, limits and retention levels.
June 21, 1979 Selection of Claims Adjusting firm.
July 1, 1979 Implementation of Risk Management Program.
RECOMMENDATION: Approve the above implementation schedule.
Respectfully submitted,
,r
c,a« •ss �a
Walter N. Funasaki
Finance Officer
Reviewed by: Reco ndation ap roved:
`��^`�l✓1 Ott �y
W. C. Dalton R ger . Dol n
Deputy General Manager -Chief Engineer Genera Ma ger-Chief Engineer
o
May 15, 1979
MEMORANDUM TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
' FROM: Peter M. Wiebens, President
Central Contra Costa Sanitary District Employees Association
SUBJECT: SALARY AND BENEFIT REQUEST
Attached are the employees salary and benefit request, Exhibits A, B and
C for consideration and inclusion in the 1979-80 Budget.
Respectfully submitted,
Peter �! � M. Wiebens
President
Central Contra Costa Sanitary District Employees Association
PMW:rm
Attachments
EXHIBIT A
1979-80 SALARY ADJUSTMENT
The Employees Association as the recognized bargaining unit for employees is
requesting that the Board make salary adjustments for all employees in the amount
of 9.5% which represents our best estimate of the cost -of -living for the San
Francisco Bay Area.
Previously, our cost -of -living increases were based on a March—March period.
However, this year the index for the Bay Area has changed the reporting period.
This coupled with the latest inflation spiral has lead us to use a projection which
runs from March 1978 through April 1979.
Exhibit 8
DISTRICT PAYMENT OF A PORTION OF THE EMPLOYEES SHARE OF RETIREMENT
Presently the District pays 44.37% of the employee's share of County
Retirement System.
We request that the District increase this payment to 501/6 which is the
maximum allowed by law.
C
Exhibit C
EXTENDED SICK LEAVE PROGRAM
Last year the Board started the extended sick leave program. At that time
Mr. Carniato (District Counsel) was directed to meet with representatives of the
Employees Association to work out the details which he has done. However, after
numerous meetings, Jim and I have come to the conclusion that the proposal as
conceived is very difficult to administer.
Therefore, we request that the Board direct an investigation into joining the
Contra Costa County Workers Compensation Plan, or a self-insurance program with
equal benefit to employees. Our information is that this change could save the
District initially 10% on annual premiums and would provide better coverage for
job-related injuries.
Realizing that this investigation will take some time, we request that the
previous agreement with regard to extended sick leave remain in force until a report
and recommendation can be made by staff, at which time we can meet again about
this fringe benefit.
May 17, 1979
MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: ENVIRONMENTAL QUALITY CHARGE 1979-80 DATE FOR HEARING
ISSUE: A hearing is legally required to place the EQC on the tax roll
for collections.
BACKGROUND: A hearing strictly on the question of collection of EQC with
county taxes is a legal formality with little controversy, but if the
hearing includes the question of rate -setting and the basis for the EQC,
public input can be quite varied and useful. Furthermore, such a hearing
can be an excellent vehicle to inform the public of the activities,
problems, and solutions of the District.
The hearing date can be as early as June 7th.or as late as July 5th.
The earlier date would allow continuance if desired.
Respectfully submitted,
W. C. Dalton
Deputy
General Manager -Chief Engineer
WCD : j v
Reco endation pro d:
ager J Dola
General Manag r -Chief Engineer
May 15, 19 79
MEMORANDUM FOR: HONORABIE MEMBEFS OF THE BOARD OF DIFSC ORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SLMJF]CT: CCUSIDERATION OF A "PFS► UUW ENVIRCMVMnAL ASSESSMENT'
FOR DSP 3203
Issue: Pursuant to our Ordinance 95 inplemanting the California Environmental
;5=ty Act, it is necessary to consider the environmental effects of DSP 3203.
Background: A new 72" culvert will provide the additional capacity required
or interdzanging flows between the north and south portions of Holding Basin
"A", whish is separated by the State Frontage Road. An Environmental Assess-
ment is required for this project by the District's Ordinance 95, which imple-
ments the California Envi.ronnental Quality Act.
ReccmTendation: Find project to be categorically exempt and direct staff to
file Notice of Exemption.
Respectfully submitted,
2on
JL:dfm Senio *irneeer-roject Management
Attach: Prelim. Assessment
Notice of Exemption
W. C. Dalton
Deputy General Manager -Chief Engineer
May 17, 1919
MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: AUTHORIZATION OF $1,500 FOR THE PRODUCTION OF AN INFORMATIONAL
FILM OF THE TREATMENT PLANT PROCESS AND COMPUTER CONTROL SYSTEM
Issue: Supplementary visuals have been requested for the Sanitary District's
paper to be presented at the 1979 annual Water Pollution Control Federation
meeting.
Background: On March 15, 1979, the Sanitary District was invited by Dr. Irwin J.
Kugelman, Environmental Protection Agency, to present -a paper at Session 43 of
the annual meeting of the Water Pollution Control Federation scheduled for October,
1979. This program will present "Case Histories of Five Well Managed and Success-
ful Instrumentation and Control Systems." Each presentation is expected to last
about 30 minutes, with visuals accompanying each paper.
Since one of the largest single factors contributing to the success of our
plant's operation is the color graphics CRT manrmachine interface, it is felt that
a 16mm color, soundtrack film of about five minutes' duration will greatly enhance
our presentation.
As part of a summer session class, Diablo Valley College has offered to make
this Film strictly at cost, with no charge for script and film editing, soundtrack
overlay, or final production. Film cost is approximately $100/minute.
To realize maximum benefit of this opportunity, the filmingshould also include
other aspects of the plant process and computer control system. The final film, of
about 10 minutes' duration, could then be used for plant tours, open house, and
future conference presentations.
Recommendation: Authorization of $1,500 for the production of an informational film
of the treatment plant process and computer control system.
DGN:mg
Reviewed:
W. C. Dalton
Deputy General Manager -Chief Engineer
Respectfully submitted,
(:D
ev. 17 j%90ft!&
D. ,G. Niles
Manager, Plant Operations
Recomm dation App ov .
Roger J. olan
General snag r -Chief Engineer
G
May 17, 1979
MEMORANDUM TO: HONORABLE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: REJECT ALL BIDS FOR THE PREPURCHASE OF PIPE FOR DISTRICT
SEWERING PROJECT 3170, OUTFALL REPAIR
ISSUE: The two bids received are far in excess of the Engineer's Estimate.
BACKGROUND: CEN-VI-RO and Ameron submitted bids for the furnishing of 72 -inch
RCP see attached tabulation). The specification for the pipe was based on a
pile support system, special aggregate and a double gasket. After bids were
received, the requirements for the pipe design were re-evaluated. A more
conventional design would provide for a satisfactory product with a cost
savings which could reach $100,000. It would be to the District's advantage
to rebid the pipe at a later date.
RECOMMENDATION: Reject all bids for the prepurchase of pipe for District
Seweirng Project 3170, outfall repair.
Respectfully submitted,
AK/
/44�
Jay S. McCoy
Collection System Engineering
and Services Division Manager
JSMc:jf
Reviewed by:
W. C. Dalton
Deputy General Manager -Chief Engr.
Reco mandation a roved:
�CA-IL- —
Roge J. lan
General Manager -Chief Engineer
o
May 17, 1979
MEMORANDUM TO: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS
VIA: Roger J. Dolan, General Manager -Chief Engineer
SUBJECT: RECORD OF STEAM LINE EMERGENCY DECLARATION
ISSUE: A Declaration of Emergency was required for the steam line situation
because of the danger of sudden failure of the existing steam line. On
April 24, 1979, Board President Carlson verbally issued the Declaration of
Emergency, and this position paper records and formalizes that action.
BACKGROUND: The new 14"0 steam lines at the treatment plant have been
discovered to be stressed beyond the boiler code limits; and, therefore, an
imminent danger to life, property, and continued safe operation of the treatment
plant exists. The unsafe steam lines are located in the plant access tunnels,
and these areas have been cordoned off to prevent danger to operating personnel.
In order to ensure safe operations of the treatment plant, it is vital that the
steam line be repaired as quickly as possible. The cost of the emergency repair
work is estimated to be approximately $250,000.
RECOMMENDATION: Adopt a resolution declaring that an emergency situation
exists and authorizing District personnel to spend an amount up to $250,000
for the repair of the defective steam lines, work to be done without formal
bids.
Respectfully submitted,
K-r4erZ
Construction Division Manager
Reviewed by:
64. ��
00�k �-
14. C. Dalton, Deputy
General Manager -Chief Engineer
Reco endation app ved:
Roger D an
Genera Manager -Chief Engineer
Reviewed by:
D. G. Niles
Plant Operations Manager
Recornendation approved:
John J. Carniato
Counsel for the District