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HomeMy WebLinkAboutAGENDA BACKUP 04-19-1979- _ � VII. NB 16a 4/19/79 April 12, 1979 MEMORANDUM TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: TUITION REIMBURSEMENT FOR EMPLOYEES ISSUE: Tuition reimbursement for job oriented classes has been a long-standing practice of the District, but was inadequately defined. BACKGROUND: With the large increase in employees over the past two years, tuition reimbursement requests have increased in number and variety. Management discussions on this subject lead to the conclusion that the policy should be spelled out in a statement adopted by the Board of Directors indicating eligibility limits. The Policy and Procedure being submitted is a definition of existing practices and has been reviewed by the Employees' Association. RECOMMENDATION. Adopt Policy and Procedure for "Reimbursement of Certain Tuition Costs incurred by Employees" as submitted. Respectfully submitted, U,11d� W. C. Dalton Deputy General Manager -Chief Engineer WCD:jf Rec endation A roved: % oger of n Gener Manager -Chief Engineer • VII. NB 8 4/19/79 April 9, 1979 MEMORANDUM TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: CLAIM OF JOHN FORD, 1201 TEMPLE DRIVE, PACHECO FOR $632.59 IN PROPERTY DAMAGE. ISSUE: The sewer main serving the Ford residence plugged causing an overflow in 2 bathrooms that flowed into the Ford's hall and living room. BACKGROUND: This claim consists of $531.59 in carpet replacement, $85.00 in personal property loss and $16.00 in rental equipment. Because of the age and condition of the carpet, I do not feel that the District should pay the entire cost of the new replacement. We are offering the Ford's $250.00 for the carpet and the $101.00 in personal property loss. RECOMMENDATION: Authorize payment of $351.00 of this claim. Respectfully submitted, * 4 - 4L_kNt_�� Robert H. Hinkson Manager, Collection System Operations RHH:yb Reco ndation pro ed: oger Dol Genera Mana er-Chief Engineer VII. NB C) 1:4 4/19/79 March 19, 1979 MEMORANDUM TO: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION NOT TO EXCEED $5,000 FOR THE PURCHASE OF ADDITIONAL OFFICE EQUIPMENT ISSUE: Additional office equipment is required to expeditiously handle the correspondence, reports, studies, schedules, etc., prepared by the Construction Division. A list of the requested additional office equipment is attached. BACKGROUND: The Construction Division handles all paperwork for the following assignments: 5A -I Project, 5A -II Project, 5B -I Project, 5A -I Lawsuit, 5A -II Lawsuit. This equipment will also be available to others (consultants, etc.) who work on these projects for the District. More than 100 letters and memoranda are presently being written each week by the Construction Division, and the volume of reports and correspondence is growing. Due to the nature of the work of the Construction Division, material must be produced in a timely manner; and valuable time and money can be saved by the purchase of equipment for the expeditious preparation of reports, studies, schedules, and correspon- dence. RECOMMENDATION: Authorization not to exceed $5,000 to purchase additional office equipment for the Construction Division. Respectfully submitted, 4X4;V14 K. Barker Construction Division Manager Attachments Reviewed by: W. C. Dalton Deputy General Manager -Chief Engineer -"- �iato iA rict Counsel Rec endation approved: Roge J. D lan General Manager -Chief Engineer 11 o c, EQUIPMENT LIST Item Quantity (Each) Estimated Price (Each) Cost Typewriter 1 $1,600 $1,600 Desk -Type Eng "Slide Rule" Calculator 1 200 200 Desk -Type Calculator with Tape 3 600 1,800 Vertical Plan Files 2 350 700 Stools 2 100 200 Swivel -Type Chair with Casters 1 150 150 Bookcase 1 200 200 Aluminum "Plan -Hold" Clamps - 26" long 6 25 150 TOTAL $5,000 Construction Division March 20, 1979 April 13, 1979 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: REVISION OF W.S. 44 (CLYDE, NORTH CONCORD, NAVY BASE) WATERSHED TRUNK CHARGE ISSUE: This is the first of a series of watersheds being reviewed to update charges to meet changing economic and development conditions. This area was given high priority due to pending commercial developments. BACKGROUND: Watershed 44 trunk facility consists of a 39" pipe along Highway 4 easterly of the treatment plant to Loe Lane, and smaller diameter pipes over the hill to Bates Avenue, the Navy base and Clyde. The trunk system includes three pumping stations. This watershed was initiated in 1964 to improve service to the City of Concord and the Mt. Diablo Creek Watershed. The City connected to it in 1965, and it was extended to the Navy base in 1967 and to Clyde in 1972. The present charge is $300 per residential unit and $600 per acre for non-residential uses. The financing plan and the service area have both changed substantially in recent years, necessitating an increase in the watershed trunk change. System enlargement is being planned for an industrial park at the cost of the developer. We are requiring facilities which will eventually improve our pumping situation. Attached is a map showing the present service area from which watershed trunk charges will be collected. The north section of the City of Concord and the Navy base also use the facility, but under their contracts will make no further capital investment in the system. Also attached are calcu- lation sheets showing the derivation of the proposed watershed trunk charge. We expect very few future residential units to be built in the service area, but some changes in zoning could occur around Clyde. RECOMMENDATION: Establish the new watershed trunk charge at $2,500 per acre for non-residential uses, and $800 per living unit for residential use in Watershed 44. Respectfully submitted, W. C. Dalton Deputy General Manager -Chief Engineer WCD:,jv A q A ov d: er-Chief Engineer VII. NB 0 13 4/19/79 April 3, 1979 VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJBC`i': STARTUP OF THE GC MODEL, 3920B FOR PESTICIDES .ANALYSES Issue: The Water Pollution Control/Reclamation Plant was provided one GC Model 3920B analyzer under the Peterson -Simpson contract for laboratory use. Background: The laboratory is completing startup of the equipment pro - vied -under the plant expansion contract. We find that the specifications failed to include accessories necessary to perform pesticide analyses which is a required test for our NPDES monitoring. This has been con- firmed by the instrumentation supplier, Perkin-Elmer. Recmwendation: Authorization of $650 from the 1978-79 budget allocation to pur ase accessories necessary to perform pesticide analyses. Fa-De-Mefi.n1 Reviewed by: W. C. Dalton Deputy General Manager -Chief Engineer Respectfully submitted, ;P. t-- (/ //:' D. G. Niles Manager, Plant Operations Re datio Approved: RogerYager-Chief n General Engineer VII, NB 12 4/1'x/79 April 11, 1979 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: REQUEST AUTHORIZATION OF $300.00 FROM SEWER CONSTRUCTION FOR THE PURCHASE OF A MICRO-FISCHE READER ISSUE: We have a demonstrator micro-fische reader mounted in our CCTV inspection unit that we wish to purchase. BACKGROUND: It has been determined that micro-fische readers are practical and efficient to use in the field by maintenance crews. Our television crew, in their enthusiasm, inadvertently installed a demon- strator unit in the TV truck. It would take considerable effort to remove it after a considerable effort installing it. We are budgeting for several readers in the fiscal 1979-1980 budget including one for this truck. Purchasing the micro-fische reader now will save some time and effort and give us several months early use of equipment we want to purchase in the near future. RECOMMENDATION: Authorize $300.00 from sewer construction for the purchase of a micro-fische reader. Respectfully submitted, Robert H. Hinkson Manager, Collection System Operations RHH:yb Re endati Ap oved: Roger D an General Ma ager -Chief Engineer r VIZ. N8 10 4/19/79 April 13, 1979 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: REQUEST RATIFICATION OF $90.00 SPENT FOR TONY GRANZOTTO AND JIM COE TO ATTEND COURSES AT INTERGOVERNMENTAL MANAGEMENT DEVELOPMENT INSTITUTE, APRIL 17th AND 18th IN OAKLAND ISSUE: I planned to send Tony Granzotto to a course on attendance control and Jim Coe to one on goal and objective setting, but neglected to obtain authorization at the April 5th board meeting. BACKGROUND: I feel these 2 courses offer training that will be of immediate benefit to the Department and the District. Authorization for Tony and Jim's attendance was approved by the General Manager - Chief Engineer prior to their attendance. RECOMMENDATION: Approve $90.00 spent for Tony Granzotto and Jim Coe's attendance at I.M.D.I. courses April 17th and 18th. Respectfully submitted, Robert H. Hinkson Manager, Collection System Operations RHH:yb Re mmendation Approved: Roger J. D an Gene al Manager -Chief Engineer ATTENDANCE CONTROL 1j � A one -day program on methods for improving the attendance performance of employees ATTENDANCE CONTROL is designed to assist managers in implementing effective methods to control absenteeism, late- ness, extended breaks, and use of sick leave. _. , 2 Do you know that:41111 ate,%. �'-�• •:•{ • The most critical factor in employee attendance performance is the degree of concern shown by, management about good attendance • Poor employee attendance is usually caused by a lack of incentives to establish good attendance • There are positive attendance control tools available to management which can work even when attendance policy and procedure is ineffective Three arts of the workshop: - Attendance Systems- - Policy and Procedures — Reponsibility — Forms — Repgrts and Statistics • Administrative Skills — Record Keeping — Record Interpretation — Talking to an Employee — Effective Discipline • Human Factors: — The Supervisor's Influence -•- Judgment for Taking Action — Impact of Actions — Counseling and Communications Date: Tuesday, April 17 Time: 9:00 am -4:30 pm Location: IMDI Training Room - 1730 Franklin Street, Suite 350, Oakland, CA Staff: Alan Rothstein Fee: 545' MANAGEMEN- ,,AJEFING NO. 4: ? GOAL AND OBJECTIVE -SETTING A ane -day workshop • r x The ability to set and plan for achievement of critical organiza.; lional priorities is the key to effective management. MANAGEMENT BRIEFING NO, 4: GOAL AND OSJECTIVE- SETTING will cover. ` - Defining work output in public service functions '-'r. r , _ • Prioritizing results for highest benefit • Writing clear objectives • Implementing a Management -by -Objectives process Objectives: • Clear definition of work outputs • improved control of work - Specification of performance levels Date: Wednesday, April 18 Time: 9:00 am -4:30 pm Looatlon: IMDI Training Room 1730 Franklin Street, Suite 350, Oakland, CA Staff: Steven Farnsworth Fee: $45• -: • Unless included in consortium space ailotmerd a A K • Unless included in consortium space ailotmerd a A VII. NB 9 4/19/79 April 11, 1979 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: REQUEST AUTHORIZATION TO DECLARE THE DISTRICT'S JAKI CCTV SYSTEM SURPLUS AND TO SOLICIT BIDS FOR ITS SALE ISSUE: We have some components of our Jaki CCTV system that are no longer of use to the Collection System Operations Department. BACKGROUND: We replaced this system in 1975 and have no further use for the remains. Sanitation District #4 in Campbell is trying to activate a Jaki system and has expressed an interest in purchasing what we have left. I propose to set a minimum bid of $250.00, and the purchase will be on an as is basis. RECOMMENDATION: Declare Jaki CCTV components surplus and authorize its sale. Respectfully submitted, k. 0. 4'4_0-'X' Robert H. Hinkson Manager, Collection System Operations RHH:yb Re mendation Ap oved: Roge/ J. Dan General Manager -Chief Engineer CENTRAL CONTRA COSTA SANITARY DISTRICT Inventory JAKI Television Equipment 4-4-79 Jaki Camera - Skids (2 sets for small and large lines) Black Box (control unit) Original small monitor (8" diagonal) 14 extra light bulbs 2 wheel coax reel with tag liner cable reel (no coax or cable) 2 wheel remote cable reel (no cable) 1*1 April 12, 1979 VII. NB 6 4/19/7' MEMORANDUM TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: LETTER TO CONGRESS ON CLEAN WATER ACT APPROPRIA- TIONS ISSUE: The Carter administration and certain groups within the Congress are proposing substantial reductions in Clean Water Act appropriations. BACKGROUND: Both the Division of Water Quality of the State of California and the Association of Metropolitan Sewerage Agencies have monitored and discerned a strong trend within Congress to further reduce Federal appropriations for the Clean Water Act program. They have communicated the impact of such reductions on the agencies such as Central Contra Costa Sanitary District which could be directly affected by such action, and suggested that we contact our senators and representa- tives and advise them of our position. RECOMMENDATION: Authorize the President of the Board to sign and send the attached letter to Senators Hayakawa and Cranston, and Representatives Miller & Dellums. Respectfully submitted, 6_�� W. C. Dalton Deputy General Manager -Chief Engineer WCD:jf Ree endation ppr d: Rog J ola Genera Mana er-Chief Engineer VII. NB 0 3 4/19/79 April 16, 1979 MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager --Chief Engineer SUBJECT: EXECUTE CONSENT TO DEDICATION TO CONTRA COSTA COUNTY No. Job No. Tract No. 1. 746 & 2659 5003 JSM:sf Area Alamo Remarks The extension of Bolla Avenue and St. Paul drive into new Subd 5003 will cross existing C.C.C.S.D. ease- ments. Both roads are to be dedicated to the County. District retains prior rights. Respectfully submitted, J y S. McCoy Collection System Engineering and Services Division Manager Reviewed by; W. C. Dalton Deputy General Manager -Chief Engineer Appr ed: Roger .Do a General Manager -Chief Engineer April 16, 1979 MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: NEW BUSINESS: AUTHORIZE EXECUTION OF QUITCLAIM DEED AND ITS RECORDING No. Grantee Job No. Parcel No. 1. M. J. Sayegh, et ux 3110 Misc. JSM:sf VII. N8 4/19/79 Area Remarks Lafayette Easement was granted to C.C.C.S.D. as a public ease- ment, but it should have been private. Property owner has obtained new private sewer easement as a replacement. Respectfully submitted, Jay S. McCoy Collection System Engineering and Services Division Manager Reviewed b W. C. Dalton Deputy General Manager -Chief Engineer Recommendation Approved: Roge J. D an General Manager -Chief Engineer April 13, 1979 MEMORANDUM TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: PURCHASE OF FILE CABINET ISSUE: The Accounting, Department requires a lockable 4 -drawer legal size metal file cabinet to store ledgers, journals and general accounting records. BACKGROUND: Accounting documents and records which are considered sensitive such as supplies of unused warrants, payroll records and ledgers should be stored in a locked cabinet. A second file cabinet is needed to accommodate the secure storage of these records. RECOMMENDATION: Authorize purchase of a 4 -drawer metal file cabinet at a cost of $156 Respectfully submitted, 1"e' WN F: rm Reviewed By: wt_Q� W. C. Dalton Deputy General Manager -Chief Engineer Walter N. Funasaki Finance Officer Recommendation pp oved: 1 og Do n Gener Manager -Chief Engineer VII. NB ` 7 4/19/79 April 18, 1979 MEMORANDUM TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: DISCUSSION OF ENVIRONMENTAL QUALITY CHARGE REBATE FOR THE 1979-80 FISCAL YEAR ISSUE: The increase in the EQC rate necessary to meet Federal requirements CFR 40-35.929-2 (b) (2), which state that the charges for users shall generate sufficient revenue to pay the total operation and maintenance costs of the system, is more of a policy issue this year than a rate determination by budget process. BACKGROUND: The current financial plan indicates that to reach a fiscal year balance, we need to raise about $2,000,000 more in 1979-80 EQC charges than in the current fiscal year, and that the base rate would be $96.00 per unit as compared to the present $78.00. With careful budgeting, some carry over of 78-79 RE funds, and a return of 2revious transfers from Running Expense to Sewer Construction Fund, we can reduce the need for an increase in EQC. The constraints of Proposition 13 and the Presidential Wage & Price guidelines may, in any event, limit the amount of any EQC increase. Attached is a tabulation of EQC factors and projections as related to 0 & M budgets. RECOMMENDATION: Schedule an early decision on the EQC rate for 1979-80 to permit staff to set a hearing date and to begin billing work. Respectfully submitted, 'l W. C. Dalton Deputy General Manager -Chief Engineer WCD:rm Approved By: Roe J. 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CLJ � v u '� ,a z �, o L to m 71 at u. ? 1+ m 0 m I= rn m -r b u r-I -r4 E a W ss o ?C a1 •ri a, a) p . , al U 1 1 t� W O t•+ u 9 a) q >4 ^o 0 t~ a®1 m u U u � N ix t°, y ai ki O' O' oil W a�f �Ls ) C U W 0 VII. NB 0 5 4/19/79 April 16, 1979 MEMO TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION FOR P.A. 79-10 (ONE PARCEL) LAFAYETTE, AREA, TO BE INCLUDED IN FORTHCOMING DISTRICT ANNEXATION PROCEEDINGS Q Q't�aNIQ 0I�' o ed G Q' Qa a Ps �a a Qo PG< �o• 'y 2� 0� ", OP t QatG Board Action Kla P \aG pe 79-10 Laf Yes .51 R. W. SAYRE Existing house - septic 3500 Springhill Rd. tank has failed. Property Lafayette, CA 94549 owner to extend main line. 230-110-014 RECOMMENDATION: Authorize P.A. 79-10 to be included in the next formal annexation to the District. Respectfully submitted, Jay S. McCoy" Collection System Engineering and Services Division Manager JSM:WG: sf Reviewed y `J� -� W. C. Dalton Deputy General Manager -Chief Engineer Reco ndation Ap roved: Roger Do an General Ma ager -Chief Engineer vr, ag 4/19/79 April 2, 1979 MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZE $8,100 FOR THE ARCHITECT'S ANALYSIS OF MOVING ADMINISTRATION AND ENGINEERING OFFICES TO THE TREATMENT PLANT ISSUE: The Board has directed Mackinlay, Winnacker, McNeil to prepare a proposal to investigate the feasibility of moving offices to the treatment plant. BACKGROUND: Bob Wood, Project Architect, has reviewed with staff the concept of moving Administration and all or part of Engineering. He has viewed the existing offices at the plant and the surrounding area. The attached proposal has been submitted for consideration. The $8,100 cost is reasonable for the scope of work outlined. RECOMMENDATION: Authorize $8,100 for the Architect's analysis of moving Administration and Engineering offices to the treatment plant. Respectfully submitted, 44dA; Jay S. McCoy Collection System Engineering and Services Division Manager JSM:sf Attachment ,Reviewed r_by: ,� W. C. Dalton Deputy General Manager -Chief Engineer Rec endation Approved: lzv�_ Roger J. D an General Ma ager -Chief Engineer VII. NB 4 4/19/79 April 16, 1979 MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: EXECUTE AGREEMENT RELATING TO REAL PROPERTY WITH "1241 HOMESTEAD ASSOCIATES", A LIMITED PARTNERSHIP, JOB 1558 - SUBDIVISION 5357 - WALNUT CREEK AREA ISSUE: The property owners desire to maintain a condominium conversion unit which was constructed several years ago as apartments over a portion of an existing District sewer easement and pipeline. BACKGROUND: The above mentioned condominium unit encroaches about 5 feet into said District easement. The District sewer main was constructed outside of the easement by as much as 15 feet at its northern terminus. The property owners have agreed to grant an easement in the location of the existing main. They will also grant an easement for a new main in an area clear of improvements (replacement easement). The agreement contains language to the effect that the District will quitclaim the unused portion of the existing easement and the easement for the present location and relocate the sewer main into the replacement easement, at District expense if relocation becomes necessary in the future. RECOMMENDATION: Approval, execute agreement and authorize its recording. Respectfully submitted, Jay S. McCoy Collection System Engineering and Services Division Manager JSM:sf Reviewed by-. W. C. Dalton Deputy Gener3k/lqanager-Chief Engineer ig4aed by: Re endati n proved: kc rniato r J. an trict Counse Gene 1 Manager -Chief Engineer OB VI. 3 3 4/19/79 April 17, 1979 MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZE SOLICITATION FOR BIDS FOR THE PREPURCHASE OF PIPE FOR THE OUTFALL REPAIR, DISTRICT SEWERING PROJECT 3170 ISSUE: In order to maintain the required schedule for the outfall repair, it will be necessary for the District to purchase certain materials in advance of securing the construction contract. BACKGROUND: Pipe delivery will take 3 to 4 months from the time an order is placed. The contract is scheduled to be let about mid-June. The Regional Board has mandated that the project be complete by October 30, 1979. There are three pipe suppliers that are capable of furnishing the required pipe. The pipe cost is estimated at $250,000. We plan to request bids from each of the three suppliers and report the results to the Board on May 10, 1979. At that time we will request the authorization of funds for the purchase of pipe. RECOMMENDATION: Authorize solicitation for bids for prepurchase of pipe for outfall repair, DSP 3170. Respectfully submitted, ?4/1 /.//4 Jay S. McCoy Collection System Engineering and Services Division Manager JSM:sf Reviewed b W. C. Dalton Deputy General Manager -Chief Engineer Recommendation A proved: 4 141C.— Roge J. olan General anager-Chief Engineer