The URL can be used to link to this page

Home My WebLink AboutAGENDA BACKUP 03-01-1979February 26, 1979 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: CLAIM OF MRS. NANNETTE RAND FOR PROPERTY DAMAGE AT 15 BALDWIN COURT, WALNUT CREEK NOT TO EXCEED $593.50 ISSUE: This claim is the result of a stoppage in the main line sewer serving a duplex apartment at 15 Baldwin Court. BACKGROUND: Sewage overflowed in the bathrooms and halls of the apartments causing the linoleum to buckle and the carpets to be cleaned. We have asked Mrs. Rand to submit an additional estimate for this work in order to get another appreciation of its value. Because of a series of delays in getting this matter settled, I am asking authority to conclude this claim in an amount not to exceed $593.50• RECOMMENDATION: Authorize the payment of this claim in an amount not to exceed $593.50. Respectfully submktted, Robert H. Hinkson Manager, Collection System Operations RHH:yb Reco ndaVan pproved: Roger J. D General Manager -Chief Engineer Vi. 46 1 3/1/79 February 26, 1979 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: RESUME OF OFFICE SITES The following is information which 1 have been able to obtain regarding the availability of land for a new office: Original Site 10 - Buskirk Avenue west of BARTD station. Sold. 60,000 square foot office planned. Original Site 14 - Pleasant Hill Road at Topaz Lane. Available. 2.89 Acres. $4 per quare foot. $503,902. Proper zoning. _Oriytnal Site 32-- Between Circle Creek Drive and Camino Diablo. No. 6 on the list of the final six properties considered last year. Available. 4.57 acres. $3.65 per square foot. $710,500. From talking to the broker, I think the price is negotiable. Present zoning is duplex. Broker thinks CCCSD with influence could obtain office zoning. Original Site 34 - Lagiss property at Taylor and Pleasant Hill Road. Available 4 Acres at $3.00 per square foot (price quoted in 1978). $522,720. Owner says office zoning can be obtained. New Site - Taylor opposite Morello. 6.5 Acres. Approximately $3.50 per square foot. $990,990. R-10 zoning. Access problem. New Site - Pleasant Hill Road and Deer Hill Road. 2.1 acres. Owner, Tony Lagiss said it is not for sale. He talked about $15 per square foot. Other Sites Investigated Mount Diablo Unified School District. Oak Park Elementary School to be sold in approximately one year. District will sell buildings and land. Good site without the buildings. Lafayette School District Montecito School is for rent. Not presently for sale. District might consider an offer to purchase. 8.41 acres. Rather hilly site with flat areas for a new building. Located in a residential area, there is a potential problem to obtain a rezoning Walnut Creek School District No sites available now. Possibly two next year. Contra Costa County Buchanan Field property cannot be sold because of the original grant from FAA. County leases land on a basis of 8-1/2% return on the value of the land. It would not pay to build on Buchanan Field property. County has just sold the Northeast corner of Ygnacio Valley Road and Oak Grove Road for $7 per square foot. If additional information is received, it will be presented at the Board Meeting. Respectfully submitted, 47ys. McCoy Collection System Engineering and Services Division Manager JSM:sf Reviewed b W. C. Dalton Deputy General Manager -Chief Engineer Reviewed By: ARogJ. lan General Manager -Chief Engineer Additional information pertaining to potential office sites. Original Site 3 - Oak Road opposite Jones road. 2 separate parcels (2 acres and 3.7 acres). 1978 price was $2.48 per square foot. Indications are that the present price is $6 per square foot. Zoning is still in question (multiple versus office). Broker said that an offer from the District on one of the parcels may solidify the zoning. Original Site 11 - Treat Blvd and Oak Road. Third on the final list of six properties. Four parcels with separate ownerships. Not avail- able. Original Site 27 - Camino Diablo 700 feet west of Springbrook Road. Approximately 7 acres. No price has been quoted. Owned by BARTD. In about 8 months BARTD will decide whether to sell it as is or grade it level and then sell it. An offer by CCCSD might speed up BARTD's decision. There is no information on zoning. VI. OB 2 3/1/79 February 23, 1979 MEMO TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZE THE PRESIDENT OF THE BOARD TO EXECUTE THE "AGREEMENT BETWEEN OWNER AND CONSULTANT' FOR GEOTECHNICAL INVESTIGATIONS AND RECOMMENDATIONS RELATIVE TO THE DISPLACED OUTFALL ISSUE: It is necessary to enter into a formal agreement with Woodward -Clyde Consultants for soils engineering services. BACKGROUND: Woodward -Clyde was engaged in November, 1978 to provide technical advice regarding the problem with the outfall. They have commenced a formal soils investigation and it is necessary to have a written agreement to establish the scope of the work. The attached agreement has a two-phase concept. Phase I deals with the cause of the slide, will take four months to complete and is estimated to cost $32,600. Phase II deals with the design of the outfall repair, will take two and one-half months to complete and is estimated to cost $14,100. Prior approval by the General Manager -Chief Engineer is required for any costs which will exceed the above estimates. The total cost of the soils con- sultants work is included in the complaint filed against Acme Fill. RECOMMENDATION: Authorize the President of the Board to execute "Agreement between Owner and Soils Consultant" for geotechnical investigations and recommendations relative to the displaced outfall. JSM:sf Attachment �,6i stlict Counsel Respectfully submitted, 4. JP Jay S. McCoy Collection System Engineering and Services Division Manager Reviewed By: W. C. Dalton Deputy General Manager -Chief Engineer Recommendation Approved: 4 Roger J. D lan 4 General Manager -Chief Engr VII. NB 2 3/1/79 MEMO FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: NEW BUSINESS: AUTHORIZE EXECUTION OF QUITCLAIM DEED AND ITS RECORDING No. Grantee Job No. Parcel No. 1 R. R. Flandermeyer,etux 1578 Misc Respectfully submitted, AJay McCoy Collection System Engineering and Services Division Manager JSM:WG:sf Area Remarks Orinda Easement was created on Subd.Map in 1948. Easement was never used and is not required for District use. Reviewed App ed: W. C. Dalton Deputy Roger J. olan General Manager -Chief Engineer General Manager -Chief Engineer 0 0 VII. NB 3 3 3/1/79 February 14, 1979 MEMO TO: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief. Engineer SUBJECT: AUTHORIZATION TO FILE NOTICE OF COMPLETION FOR DISTRICT SEWERING PROJECT 3167, DRAINAGE CHANNEL CLEARING BETWEEN A.T.&S.F. R.R. AND PACHECO SLOUGH. ISSUE: The project contractor, Spilker Tree Service, Inc., has satisfactorily completed work and we are ready to file Notice of Completion. RECOMMENDATION: Accept as complete and authorize the District General Manager - Chief Engineer to file a Notice of Completion. Respectfully submitted, Jay S. McCoy Collection System Engineering and Services Division Manager JSM:sf Reviewed b W. C. Dalton Deputy General Manager -Chief Engineer Reco endation Approved: oger . 1 n General nager-Chief Engineer O VTI. NB ;. 3/1/79 February 14, 1979 MEMO T0: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION TO FILE NOTICE OF COMPLETION FOR DISTRICT SEWERING PROJECT 3125, AN ADJUSTMENT OF SEWER STRUCTURES AUTHORIZED BY STATE UTILITIES AGREEMENT NO. UT. 106.76.1, WIDENING TREAT BLVD. BETWEEN WALNUT CREEK CHANNEL AND FREEWAY ROUTE 680 ISSUE: The project contractor, Peter Cole Jensen, Inc., has satisfactorily completed work and we are ready to file Notice of Completion. RECOMMENDATION: Accept as complete and authorize the District General Manager -Chief Engineer to file a Notice of Completion. Respectfully submitted, q. Jay S. McCoy Collection System Engineering and Services Division Manager JSM:sf Reviewed by: W. C. Dalton Deputy General Manager -Chief Engineer Reco endation Approved: og e anGeneraager-Chief Engineer VII. NB 3/1/79 February 1, 1979 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZE $339.00 FOR THE 14ESTERN STATES REGIONAL CONFERENCE OF LAND SURVEYORS AT LAKE TAHOE, MARCH 28-31. ISSUE: As part of Wendle Whipple's active membership in the California Land Surveyors Association and as District representative to this organi- zation, it is appropriate that he attend this meeting. BACKGROUND: The California Land Surveyors Association provides an organization through which surveyors exchange survey information which helps in eliminating duplication of work. Also there is an exchange of technology and procedural methods which increase both speed and accuracy in surveying. Another function of CLSA is monitoring state legislation and members are informed of bills affecting surveying, allowing input before bills are passed and knowledgeable compliance after they are passed. Wendle Whipple is president of the East Bay California Land Surveyors Association and a delegate to this conference. The funding for this meeting was included in the 1978-79 budget. RECOMMENDATION: Authorize Wendle Whipple to attend conference, and expenses in the amount of $339• Registration $ 75 Workshop Fee 10 4 days & $44/day 176 Transportation 78 $339 Respec fulA' WaMcCo y submitted, J Collection System Engineering JSM: sf and Services Division Manager Reviewed b W. C. Dalton Deputy General Manager -Chief Engineer Re o mend A r al: Roge J. olan General Manager -Chief Engineer VI. OB fi 3/1/79 February 26, 1979 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZE $330 FOR STAFF ATTENDANCE AT A MICROFILM SEMINAR IN BURLINGAME ON MARCH 19 AND 20, 1979 ISSUE: It will be advantageous for the District to have personnel attend the microfilm seminar and become more familiar with microfilming techniques and procedures. BACKGROUND: The Collection System Engineering Division is in the process of implementing a microfilm system. To date all W=100' scale record maps have been filmed, jacketed and have been incorporated into the records system. All County Assessor's maps and rolls pertaining to the District are in use in a microfilm form. Quotes are being received for filming of permits and right-of- way records. No equipment has been purchased (one reader is ]eased) because the majority of the filming must be done (by outside firms) before equipment is needed. The Construction Division is filming documents related to the treatment plant litigation. A microfiche camera processor, an automated microfiche retrieval display/printer and three readers have been purchased. A coding system has been developed for retrieving documents. Approximately 75,000 documents have been filmed at an average rate of 1,250 per day. Presently filming is being done 8 -hours per day and there are an estimated 400,000 to 500,000 more docu- ments to film. The above -referenced microfilm seminar contains a great deal of information pertinent to activities which are now happening or will happen in the near future at the District. A copy of the program is attached. Those persons who will attend are Wm. Alstrand of the Collection System Engineering Division and Donal Gallagher and Helen Baumgartner of the Construction Division. RECOMMENDATIONS: Authorize S330 for staff attendance at a microfilm seminar in Burlingame on March 19 and 20, 1979. Respectfully submitted, &JaS. McC y Collection System Engineering and Services Division Manager /sf Attachment Reviewed_ LLQ W. C. Dalton Deputy General Manager -Chief Engineer Ken Barker Construction Divn. Manager Recommendation Ap oved: oger J. D Ian General Manager -Chief Engineer VII. 0J 7 3/1/; February 26, 1979 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: REQUEST AUTHORIZATION FOR DOUG CROCKER, MAINTENANCE SUPERVISOR, TO ATTEND UNDERGROUND CONSTRUCTION TRAINING SEMINAR IN SAN LUIS OBISPO, APRIL 19TH AND 20TH - REGISTRATION $200.00 PLUS TRANSPORTATION AND EXPENSES ISSUE: This education and training program is sponsored by California Polytechnic State University under the direction of Dr. Matt R. Wall, Associate Professor, Construction. The program gives the District the opportunity to take advantage of a very desirable course that is seldom offered. BACKGROUND: The enormous increase in underground construction has created a serious shortage of properly trained underground supervisors. The purpose of this seminar is to provide education and training in this field. This particular seminar is the first of its kind in the United States and it offers a course that will greatly increase the supervisor's knowledge and ability and will enable him to better train his crews in this work. Mr. Crocker is the supervisor of the C.S.O. Department Repair and Rehabilitation section. We have 4 crews involved in underground construc- tion and repair. Construction activity is increasing rapidly in the District. The first 6 months of this fiscal year we exceeded our entire 1977-197$ repair footage by 27%. 1 feel Mr. Crocker's participation in this course will benefit the C.S.O. Department and the District. RECOMMENDATION: Authorize the attendance of Doug Crocker, C.S.O. Depart- ment Maintenance Supervisor at the underground construction seminar in San Luis Obispo. Registration $200.00, transporation and expenses. Respectfully submitted, Robert H. Hinkson Manager, Collection System Operations RHH:yb Rec men J. pproved: Roger J.an General Engineer VII. NB 8 3/1/79 February 27, 1979 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: BOARD AUTHORIZATION FOR AN INSPECTION OF THE DENVER AND SEATTLE SEWAGE TREATMENT PLANTS BY FOUR STAFF PERSONNEL Issue: The Sanitary District is presently establishing and finalizing the Water Pollution Control/Reclamation Plant staffing and operation and maintenance needs. Background: During the early planning stages, 0 & M procedures and staffing levels were established by evaluating existing facilities. This plan has been modified as specific needs became apparent. Since this planning, there have been major treatment facilities put into operation which are more representative of the Sanitary District's treatment facility. Two of these facilities, which have established programs and are reported to have an effective level of operation and maintenance, are the Seattle and Denver sewage treatment plants. In order to provide a broader and fresh perspective to the Sanitary Dis- trict's staffing and 0 & M needs, it is proposed that a small group of the Plant Operations Department staff visit these facilities. The specific areas to be discussed will be staffing levels, operating procedures, maintenance programs, and the implementation of the plant com- puter to all of the above. Recommendation: Authorization of travel and expenses for four people to visit the Denver and Seattle sewage treatment plants with an estimated cost of $1,780. These funds will be expended from budgeted funds of the Plant Operations Department Account No. 653, Education Allowance. DGN:mg Rec endation Ap roved: Roger . D an General Ma ager -Chief Engineer Respectfully submitted, (:R• C/. Y74 %on% D. G. Niles Manager, Plant Operations Niles, Maxzager, }'lint. O;praas IRA: Paul Papke, Computer Engineer SUBJECT MEgM DENVER SEWAGE TREM`II ENF PLANT SOFTWARE On December 13, 1978, I met with-Bipin Mishra, Controls System Engineer, from the Metro Denver Sewage Treatment District. As you know, the couputer system at the main plant in Denver was designed and installed by Wismer and Becker, and is identical in all aspects to ours with the exception of havir:g color graphic CKr units as the marrinachine interface. Ude discussed at length the operation and use of the computer system for applications other than process control, and I was quite surprised to learn that they have successfully implemented an MIS package capable of tracking work orders, scheduling preventive maintenance for both instrumentation (by calendar date) and mechanical equipment (by nmtime) , maintaining maintenance histories, and accounting. They intend to expand the capabilities of the package significantly over the next two years, and they have decided to code all new application Programs under the framework of a data base management" system (DEMS) . SOUrces of DEMS software were recently discovered by their staff at the last MDDMVT user's group meeting, held every Decanber in Ft. Lauderdale, Florida. Development of MIS software is handled by a staff of three at Denver; a systems analyst and two programmers. Recent upgrades to the MODCCMP hardware and software (executive) and recent purchases of additional CRT terminals and controllers, allow this staff to work in a time-share mode► V&dle the offline CPU still provides backup for the online unit. Upgrades to the system have been made freely.and without upset. Additional points have been added to the three MUX units, and schema redilation has been an ongoing project.. As with our system, the controls have only been as good as the instrumentation, and so a decision was made several years ago to have the District staff up to handle all instrumentation maintenance inhouse. Four instrumentation technicians handle plantwide problems, and one tech- nician services the online analytical equipment. Each instrument's per- formance is tracked on a logsheet that records on a periodic basis the ccaputer readout, the local readout, and a sample caxnparison. Instruments are recalibrated when there is a five percent mismatch between readings. :>n"- ttw .rC-r�`-F�.=U"S`.�.^� •�'r':. "-n �t J-- _ ri.r `^-•`�r.^�'."•''"...-,.-.-f'r'^--;��.`i.-:'-�r?ta,<•�.;� ��:�.Z.r�.ti'�.•.. - � F _SAY' ,'�T �\ �, + S ^ �. k.. y-'�!`•: .•f '7!a %� '. •~� `�Z .:� �� s i. �,rr1• .•, �. _. �,_ Memo to.- D Goles -2- 0 De-cdrnr.r 14,19-78 Work orders enanate frcai Operations and are logged onto the cert -Uter- by a fulltime data entry clerk. The clerk receives the ttior't: orders at the end of the day shift, and updates files accordingly. Morning print- outs of outstanding work orders are made available which categorize and prioritize work orders appropriately. In all, my meeting with Mr. Mishra was very illuminating, and to further explore their work, 1 would propose that a small group of our staff Asit the Denver site, with the intent of activating a similar (or identical) NIS package hese. PP:db Paul Papke Canputer Engineer