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HomeMy WebLinkAboutAGENDA BACKUP 10-05-1978October 4, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AWARD OF CONTRACT FOR DISTRICT SEWERING PROJECT 3039, ACACIA DRIVE, ORINDA, AND AUTHORIZE THE CONSTRUCTION ACCOUNT BACKGROUND: The Board authorized staff to advertise DSP 3039 for bids 9-7-78 and such were received 10 -4 -78. Engineering department staff has reviewed and checked bids submitted from three contractors and the firm of Jardin Pipeline is the apparent low bidder at $11,799.00 (see attached tabulation). District staff estimated the cost of the work under contract at $8,570.00 in September 1978 and a total project cost of $13,000.00. Including the low bid received of $11,799.00 (38% over that estimated), the revised total estimated project cost is $16,200.00 or 25% over that estimated prior to receiving bids. An amount of $13,000.00 was previously authorized on 4- 27 -78. $3,200.00 additional funds are necessary to complete the project. RECOMMENDATION: Award contract for the construction of DSP 3039 to Jardin Pipeline, and authorize the amount of $3,200.00 to cover the balance required for the contract, construction contingencies and incidentals. JSM:DLS:mm Attachment Reviewed by: Respectfully submitted, Jay S. McCo Collection System Engineering and Services Division Manager Recommendation approved: We�� W. C. Dalton Roger J. Dolan Deputy General Manager -Chief Engineer General Manager -Chief Engineer CENTRAL CONTRA COSTA SAiVITARY DISTRICT J O B DISTRICT SE14ERING PROJECT 3039 DATE OCT. 4, 1978 LOCATION ACACIA DRIVE, ORINDA ENGR. EST. $1,170.00 BIDDER NAME ADDRESS BID PRICE PHONE ipeline frey Ct. F $11,799.00 alley CA 94546 (415) 581 -6946 Peter Cole Jensen, Inc. P.O. Box 553 $14,710.00 Danville CA 94526 (415) 8 - 600 John Blanco, Pipeline Contractor P.O. Box 6142' $16,666.00 Oakland CA 94603 (415) 635 -1444 JOB �O5P I03q I BY DATE 10 -4-78 CHID. BY --- _ DATE SHEET NO. OF October 4, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: REQUEST AUTHORIZATION TO ACCEPT VEHICLE BIDS - 1978 -1979 BUDGET - TOTAL: $47,815.93 Bids were received October 3, 1978 for eight (8) vehicles authorized in the 1978 -1979 budget. Specifications were delivered to four area dealers. The low bidders are as follows: Spec. No. No. - Type A 2 - 1/2 Ton Fenderside Pickups B 4 - 1/2 Ton Styleside Pickups C 1 - 1 Ton Crew Cab Stake Truck D 1 - 1 -1/2 Ton Cab & Chassis Net Cost Bidder $ 8,915.57 Don Young Ford 20,155.24 Don Young Ford 7,547.25 Don Young Ford 11,237.87* Parker -Robb Chevrolet TOTAL: $47,815.93* *A short time after the bid opening had concluded; a phone call was received from Mr. Greg Harmon of Parker -Robb Chevrolet explaining that after rechecking his bid figures, he found that he had omitted freight charges amounting to $599.00. Mr. Harmon was told to submit a letter explaining in full detail his mistake and to provide a complete breakdown of the cost of this unit. The additional cost is not reflected in the totals as shown in this memorandum. Summary of Vehicle Purchases - 1978 -1979 $56,650.00 was allocated for the purchase of ten (10) vehicles in the current budget. This allocation includes five (5) replacements and five (5) vehicle additions. To date we have purchased two (2) sub - compacts that were available and met our specifications at a cost of $9,224.90. That cost together with this request for purchase will be $57,040.83 or $390.83 over budget. In March of 1978, we were told that an inflationary figure of 5 or 6% should be used for budget purposes. This figure is actually 9% or 3% over our estimate. Trade --in value was budgeted at $4,900.00 and the actual trade figures are $5,100.00 and as such were not a factor. Respectfully submitted„ , 4­4-,,� Robert H. Hinkson Manager, Collection System Operations RHH:yb Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer s MAIN AT EAST K IL o WALNUT CREEK, CALIF. o TELEPHONE 934 -4481 October 4, 1978 Central. Contra Costa Sanitary District 1250 Springbrook Rd. Walnut Creek, Calif. 94596 Gentelmen: Attached is our revised bid per my telephone conversation with ter. $i.11 Hedgecock of October 3, 1978. We are sorry to inform you that our bid dial not include freight from the Pontiac Michigan plant in the amount of $599.00. The revised bid lists this amount which I discovered after rechecking my figures. i i erely, rf D. Harmon Fleet 'Manager S'R LES' _ 0 . • 9z- RV10z' -,? ` . Q 6 E` R l _ r MAIN AT EAST WALNUT CREEK, CALIF. o TELEPHONE 934 -4481 Page 4 (1) C6D042 Seri. 1979 Cab and Chasis Equipment: LB6 YD'S F03 FLY IND5 T71 K76 QT8 Q19 707501 807601 101 1140 H94 G56 GYH F48 F94 0101 N85 ANz JE3 DH8 Back Up Alarm 366 CI V8 4BBL Gan Engine California Emission HD Frame 167" W.B. 102" Cab Axle 50 Gal left Mount Fuel Tank 4000 Watt Battery 61 .AMP Alternator 20x6,5 Disc Type Front Wheels Mole� ole20x6.5 Disc Type Rear llheels 9x20 12 Ply Front Tires 97.20 12 Ply Rear Tikes Allison Automatic Transmission Power Steering 179000 LB Axle 20,800 LB Rear Springs Auxiliary Rear Springs (Multileaf) 7000 LB Front Axle 9000 LE Front Springs (4,500 LB @ ground) Special Paint Single Stainless Exhaust Full Alidth Bench Seat Hydraulic Brakes with Single Booster 16x6l' Retractable Mirrors ;applied by Dailey Body Company of Oacland $11,162.32 599.00 Freight 7,64.49 Sales lax 12,525.81 650-00 Trade 61 Chevrolet C60 11,875-81 Let tz � � m 2 � q R � � � n / n Uj » ® :r4 n c o CL @ ¥ 4- » 2 m \ 0 © \ © ® � / U 0 / / 0 q 7 FA F w k ' « m n 0 Ct. / 2 r a- � / � � J q ® # w / � � � En � � � � 00 Ca . e 3 I'd / �po .. m w ƒ -1 / �e� rl / 3 / o / /�/ R q w g ! 2 ° 4 ¥ o CD/ƒ ® @ « ® ®n Ln q / f 0 �\ ¥ « w ¥ i 41> f 0 o � 7 % ] 0 0 0 ° (? f R . m 2 0 tz � � m 2 � q R � � � n VI. 1 OB 1 10/5/78 September 27, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: ADOPT RESOLUTION AUTHORIZING CONDEMNATION PROCEEDINGS AGAINST MR. SCOTT KING, JOB NO. 2904, PARCEL NO. 2, LOCATED AT 864 DIABLO ROAD IN THE DANVILLE AREA ISSUE: The District Board of Directors must adopt the subject Resolution to permit District Counsel to prosecute condemnation proceedings in a proper court and obtain an order of immediate possession. BACKGROUND: The Board previously authorized staff to proceed with condemnation action against Mr. King on July 27, 1978. However, a resolution authorizing the condemnation action was not adopted. It is now necessary to obtain immediate possession of the work area. The adoption of a Resolution is necessary to proceed. RECOMMENDATION: Approval, adopt subject Resolution authorizing condemnation proceedings. JSM:sf Respectfully submitted, �• �& Jay S. McCoy Collection System Engineering and Services Division Manager Reviewed By- Rec Wendatio Approved: W. C. Dalton District Deputy Roger General Manager -Chief Engineer General Manager -Chief Enginee VII. NB 12 10/5/78 September 28, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZE PAYMENT OF $2312.20 and $6781.76 INVOICES FROM MACKINIAY, WINNACKER, MCNEIL & ASSOCIATES ISSUE: The attached invoices have been submitted by the architect for the new office building. BACKGROUND: Mackinlay, Winnacker, & McNeil were authorized to proceed with the programming phase of the new office building and a special study of the existing office site. The majority of the work has been completed on the programming phase. However, revisions to the programming report will be necessary before the report is presented to the Board. The special study of the existing office site is completed. RECOMMENDATION: Authorize payment of $2312.20 and $6781.76 invoices from Mackinlay, Winnacker, McNeil. Respectfully submitted, Jay S. McCoy Collection System Engineering and Services Division Manager JSM:sf Attachment Reviewed b : W. C. Dalton Deputy General Manager -Chief Engineer Recommendation Ap roved: oger an General Manager -Chief Engineer VII. NB 11 ]0/5/78 October 5, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $7,000 FOR DISTRICT SEWERING PROJECT 3125, RELOCATION OF DISTRICT FACILITIES IN TREAT BLVD. TO ACCOMMODATE COUNTY ISSUE: The County is widening Treat Blvd. between 1 680 and Walnut Creek Bridge. Their project necessitates the raising of various sewer structures. The County has contracted with the State to design the road project, the State has requested our relocation plans and will issue the notice to relocate. The cost of the sewer relocation within the County Road estimated at $1,100 to be borne by the CCCSD, and the portion in easement estimated at $5,900 to be reimbursed to District by the County. The District will perform the work we are responsible for; we will contract for work the County is responsible for. RECOMMENDATION: Authorize $7,000 for design and construction of the relocation of sewer structures in Treat Blvd. JSM:DLS:sf Reviewed: W. C. Dalton Deputy General Manager -Chief Engineer Respectfully submitted, Jay 5. McCoy Collection System Engineering and Services Division Manager Rec endation A proved L Roger D Ian General Manager -Chief Engineer J. J. CARNIATO (>TRAL CONTRA COS-0 Counsel for the District SANITARY DISTRICT Tel. 939 -5330 CLYDE M. HUPKINS 1250 SPRINGBROOK ROAD Secretary MAILING ADDRESS: P.O. BOX 5266 WALNUT CREEK, CALIFORNIA 94596 TEL. 934 -6727 AREA CODE 415 September 28, 1978 The District Board Central Contra Costa Sanitary District Gentlemen: ROGER J. DOLAN General Manager —Chief Engineer W. C. DALTON Deputy General Manager —Chief Engineer Re: District Sewering Project 3125 - Treat Blvd. W.C. Submitted herewith is an estimate of the cost of work in accordance with District plans for District Sewering Project No. 3125: Unit Item guantity .,Description Price Total 1 5 ea. Adjust Manhole Castings $100.00 $500.00 2 2 ea. 3 1 ea. 4 1 ea. Adjust Rodding Inlet Castings Rebuild Rodding Inlet Rebuild Syphon Manhole Sub -total 100.00 250.00 3,650.00 Construction Contingencies 6% Incidentals (Engineering, legal, survey, construction inspection, Printing & advertising, etc.) 45% Total Sewering Cost Very truly yours, CENTRAL CONTRA COSTA SANITARY DISTRICT / W��� yS a . McCoy Collection System Engineering and Services Division Manager 200.00 250.00 3,650.00 $4,600.00 300.00 2,100.00 $7,000.00 JSM:DLS:sf �� Recycled Paper vJ .44 Nom/ of 3Uxt6iB 3Orf fB. r J ?I u T 0 4Y Is a9 B.Iit• PARK •�;7• ra : WQO6141 r 9 :p .t _ �. 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A _ 791c 14 1312 r f IJ R t. A ,O ��� q,[ , L ,fir 1 Xi PLEASANT C 54AC ' V ~ ? ! -' f .SAC AC % M J V I i ST4Trp1/ T /5'7115_ b• T- ---- -- Bear � T.._r r,._. 131 i 14 r '6 T �Taf G • _ � /L 1 2 ' 12 I� I�r9AC 1 B3 OC �'� ZiC r ADBUST DISTRICT DISTRICT EXPENSE ADBJ UST OTHERS COUNTY EXPENSE VII. 116 10 10/5/78 September 27, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager - Chief Engineer SUBJECT: AUTHORIZATION OF $49400 FOR THE FIELD CONSTRUCTION OF A DRIP PAN AROUND GRIT CONVEYOR SYSTEMSME73146 AND ME73147 Issue: The area immediately adjacent to grit dewatering and conveying equipment is subject to frequent spills due to unforeseen conditions. Background: The two grit dewatering and conveying systems for furnaces No. 1 an 2 are located on the second floor of the solids conditioning building. The area under the systems consists of an open grating. When a spill occurs from either of these systems, the areas below at the first floor elevation and basement are affected. Considerable equipment including electric motors, instrumentation, solid state equipment, and power trans- mission cables may be affected adversely by a spill of this nature. In order to alleviate the condition, it is recommended that a fiberglass drip pan be constructed under the equipment to contain spills. This pan will be connected directly to the building drainage system by District forces at a later date. Recommendation: Authorization of $4,400 for the field construction of a fiberglass drip pan under the grit systems, ME73146 and ME73147.from the sewer construction funds. DGN:mg Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations MEMORANDUM TO: VIA: SUBJECT: October 3, 1978 THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS Roger J. Dolan, General Manager VII. N8 9 10/5/78 AUTHORIZE $350 FOR GAIL KOFF, PERSONNEL OFFICER, TO ATTEND A SEMINAR ON PERSONNEL LAW, NOVEMBER 16 & 17, 1978 IN SAN FRANCISCO ISSUE: This informative seminar is given yearly in San Francisco. BACKGROUND: Due to the constantly changing laws in the field of personnel, it becomes necessary to regularly update the District's personnel policies and methods of compliance. This intensive two -day seminar will cover all the areas of EEOC compliance which are a concern of the District. A copy of the schedule is attached. RECOMMENDATION: Authorize $350 for Gail Koff's attendance at a Personnel Law Seminar on November 16 & 17, 1978 in San Francisco. Reviewed by: uj&� W. C. Dalton, Deputy General Manager -Chief Engineer GBK: j f Respectful y submitted, i Gail B. Koff Personnel Officer Approved by: Roger J. Dolan General Manager -Chief Engineer �J A lVord about this Seminar . 0 0 $30,900,000 sounds incredible and it is. However, a court recently rendered a verdict against one company for exactly that amountf Personnel mistakes can be costly --just look at the Judgments listed on the brochure cover and you will realize at once that this can be serious and expensive. If you are Involved in plant safety, EEO compliance or union contract responsibility your employees have you almost at their mercy. For example, they can sue you for handling the interview, hiring or discharge functions improperly. They can sue you for discrimination in employee ben- efits, sick pay, pregnancy leave, an unsafe work envi- ronment and much more. In fact, one can't begin to list all the reasons for which "Very good background material leading Into day to day practical applications." Bernard de Turenne V.P. Jon Gal Operations - Litton industries. Inc. "Very infonnative —your seminar leaders obviously have substantial hands on experience" Robert C. Oxley industrial Relations Manager !raiser Aerospace & Electronics Corp. "Excellent speakers, well- organized program. Subject data Is essential for Individuals working In personnel flgld." Mr. T.H Pherson Porsonnef Director &own and Bigelow "Instructors ara well versed in these areas and do a good job of presenting the Information from a practical standpoint. Also, acceptable to fielding questions." Donald R. Cochran Vice President and Personnel Director Sun First National Bank of Ortando "A good generalized overview of certain personnel laws which all companies, both small and large, need to be made aware of." Edith Thompson Personnel Administrator Millennium Systems, inc. "Lecturers were well prepared on mandated area of Government Bureaucracy which has costly Impact on all Business and Is with us, like It or not" Irenneth Powle" Partner Powless Law Office "I was particularly impressed by the sections partalning to affirmative action and union organlzatlonal campaigns and felt both to be of gmat value in my occupation." John G. Ames hlgr. Personnel and Safety iralser Alum'num & Chemical Corporation suit can be brought. And perhaps the most discouraging part is that even if you win the suit --you losel When you take into consideration lawyers' costs, wasted time, etc. In addition, if you do lose judgments are fantastic. And you can't buy insurance! Small companies can literally be put out of business. At this point you must be feeling kind of helpless. You're not. Professional Seminar Associates has a suggestion. Spend two days with us and our expert team. PSA will show you how to comply with the law so as to avoid and reduce this exposure. Our past performance has been excellent and the recommendations listed below are just a few of the very favorable comments received at our last conference series* "This seminar provided valuable Information on many speculative areas we now face in our institution: The seminar leaders gave a straight - forward how to approach conceming the gray area of labor relations and equal employment. This was to me the most rewarding Information." Kenneth H. Brown, Jr. Director of Human Resources Baptist Medical Center Princeton "The seminar was comprehensive In scope, with its curriculum tailored and professionally conducted so as to impart a knowledge enabling all concerned to more Intelligently cope with the complexities of personnel law as It relates to the echelons of Industrial management." Prof. Fred L James, P.E., CSP Director, Safety & industrial Relations Tellepsen Construction Company "I especially enjoyed the presentation on company — union— N.L.H.S. relationships." l4ax R Carroll General Manager Government Contractors Inc. "Authoritative presentations of both legal details as well as opinions on areas still developing. Solid material for union and non -union companies." Mr Lynn D. Green Personnel & Administrative Manager Mission Insurance Group "Two days extremely well spent In a "spotlighted" review for both the personnel novice and the seasoned professional." David E. Clark Vice President & Personnel Director Central Counties Bank "Just what 1 was after --an overview of personnel field for those who do not have a great deal of experience in this area Michael P. Fellows Personnel Director Edco Disposal Corp. "Well- organized. Speakers very knowledgeable on their subjects. Wish it could have lasted 5 daysl" Phyllis W Bucas Administrative Assistant Chas. T. Main, Inc. "I am new In the Hold of personnel law and relations and was pleasantly surprised to find both speakers gave me a good deal of insight Into a complicated area." Phyllis J. Hull Personnel Relations loTron Corporation "t was Impressed by the professionalism of the speakers and found It so refreshing to hear that management and companies have rights too," Deborah Gillett State Personnel Supervisor Continental Telephone Corporation "Very effective, up to date & communicative." Earnest L Lindsay Persmnrt Administrator Houghton•Mitflin Co. "The material was presented by professionals In a timely and "to the point" manner." Duane Jongedus Vice President. Finance D&Wifd Grant Reckert & Associates Co. "Excellent presentation by the speakers. Highly beneficial seminar geared to professionals In the field. I aspeclally appreciated the printed material." Joan P. Dormer Personnel Manager Ridgeway Hospital "Excellent program providing a sound synopsis of the areas of personnel law of real significance. The speakers were well organized and offer Invaluable practical Insight." Vincent J. Sachar General Counsel, - Assistant Vice President Scor Reinsurance Company 'We cerlity that these comments are from last conference series and thus reflect a current evaluation of our program. We do not use comments which pertain to conferences which may have been held many months or perhaps years before. • Identifying and handling employee grievances • When the Union knocks • Demands for recognition Employer reactions • Management rights To refuse to recognize the Union without an election • To communicate with employees • Before the National Labor Relations Board and the Courts • National Labor Relations Board Proceedings • How to select the proper unit • Strategies in Board Election proceedings • Campaign Strategies • Who to compare yourself with Hcw to find out about the Union Communication with employees • Meeting Union claims • Pinpointing problem areas Deafinq with your Union • National Labor Relations Act a The duty to bargain In good faith • Technical pitfalls • Strategies • Union and Management demands • Preserving Manager- ent prerogatives • preparation for bargaining Assessing relative strengths • hta; ing moves • Structuring your first contract • Role of Mediation • Strikes • Management's rights • National labor Relations Act obligations • Preparing for the Strike • Picketing rules — getting them enforced • Grievance Procedures • Setting up levels that work • Timing • Answering grievances • Arbitrations • How to select an arbitrator • Arbitral Strategies • Changes In the NLRA now pending before Congress— quicker election procedures; double back pay awards and government contract debarment for unfair labor practices Plant Safety and Employee Health The Williams- Slelger Occupational Safely and Health Act • History and purpose • Overview of statutory scheme • Current impact • Non - compliance • Inspections and investigations OSHA Structure • Regional and area offices • Staff • Priorities • Inspection programs • Consultation Company Response— Developing an OSHA Program • Use of "free" outside assistance • "Education" of executive, management and rank and file groups • Employee training programs Legal Requirements • Regulatory requirements • Corporate liabllity— fines, other • Individual liability • Procedural aspects • Appeal • Penalties Compliance and Enforcement • Investigation of alleged violations • Pre - litigation procedures • Litigation and post litigation procedures • Penalties • Appeals The National Institute for Occupational Safety and Health --HEW • The hazard evaluation program • Toxicity and exposure —establishing criteria for • Problem areas of technology Preparation for your inspection • How far can the government go • How to narrow the inspection legally • Your records • Use of the safety committee The Company's OSHA programs — financial and budgetary requirements UPCOMING SEMINAR ON MANAGEMENT SKILLS Professional Seminar Associates Incorporated is conducting a three day seminar in New York, New Orleans, San Francisco, Chicago, and Washington, D.C. during October, November and December 1978. The emphasis will be directed at developing those skills necessary for management growth inside the Corporate and business environment. For further information contact the Seminar Director at (201) 232.2455. UPCOMING SEMINAR ON TESTING AND INTERVIEWING Professional Seminar Associates Incorporated is conducting a two day seminar in New York, New Orleans, San Francisco, Chicago, Washington, D.C., and Houston, during October, November, and December 1978_ The emphasis will be on the legal and behavioral aspects of interviewing and testing, including role playing techniques. For further information contact the Seminar Director at (201) 232 -2455. © 1978 PROFESSIONAL SEMINAR ASSOCIATES, INC F_ September 27, 1978 VII. NB 0 $ 10/5/78 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZE $150.00 FOR KEN ROAN, EQUIPMENT MECHANIC, TO ATTEND AN ALLISON 540 TRANSMISSION OVERHAUL TRAINING PROGRAM, OCTOBER 23 -27 AT WILLIAMS AND LANE, INC., BERKELEY, CALIFORNIA ISSUE: We are getting more large automatic transmissions in our fleet and it is desirable to have one of our mechanics trained in their repair. BACKGROUND: This training program is put on by Williams and Lane and covers Allison 540 transmission overhauling. We have 5 of these transmissions in our fleet now and will add another shortly. One transmission is in for a $900.00 overhaul at Williams and Lane right now. Ken is an automatic transmission specialist in cars and small trucks. This course will qualify him for work on these major Allison units and will result in a cash savings to the District. RECOMMENDATION: Authorize $150.00 for Ken Roan's attendance at a Williams and Lane Allison 540 transmission overhaul training program, in Berkeley. Respectfully submitted, Djb 4. Robert H. Hinkson Manager, Collection System Operations RHH:yb Reco dation App ved: Roger Do n General . Man ger -Chief Engineer VII. NB 7 10/5/78 September 29, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: REQUEST AUTHORIZATION FOR 4 EMPLOYEES OF THE DISTRICT TO ATTEND THE C.W.P.C.A. NORTHERN REGIONAL TRAINING SCHOOL AND CONFERENCE TO BE HELD IN REDDING, OCTOBER 19 and 20, 1978. CONFERENCE REGISTRATION, PER DIEM AND TRANSPORTATION - $600.00 ISSUE: The Northern Regional Training School and Conference being held by the C.W.P.C.A. has some excellent District oriented programs. BACKGROUND: The individual departments of the District will have the following personnel attending the conference: Department Collection System Operations Plant Operations TOTAL: Employees 1 3 4 Estimated Cost $150.00 450.00 $600.00 RECOMMENDATION: Authorize $600.00 for staff attendance at the C.W.P.C.A. Northern Regional Conference in Redding. Respectfully submitted, Robert H. Hinkson Manager, Collection System Operations RHH:yb Recommendation Approved: I& .- Roge J. olan General Manager -Chief Engineer UI. NB 6 10/5/78 September 25, 1978 MEMORANDUM TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS FROM: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: ATTENDANCE AT SEMINAR ON NEGOTIATING STRATEGIES AT A COST OF $495.00 ISSUE: It would be desirable to have a District employee trained in the art of negotiating. BACKGROUND: There are a number of issues which the District will be dealing with in the near future which will demand a high level of proficiency in the art of negotiation. These include contractor disputes, land purchases, and contract agreements. I have reviewed several courses on this subject in the past six months and have attached the course which appeared to be the most complete considering our needs. I would plan to attend this course myself. It will be given in San Francisco, December 7, 1978 at a cost of $495.00. RECOMMENDATION: Approve the attendance of Roger J. Dolan, General Manager - Chief Engineer at the two -day course entitled "The Art of Negotiating" to be given in San Francisco on December 7 & 8, 1978 at a cost of $495.00. -4 4 �' IW24,_ ger . olan General anager -Chief Engineer RJD:jf The P6ason More tharoD,000 People Have Sele ()d This Seminar to Improve Their Psychological Skills and Strategies Can Be Summarized in One Sentence... paxoac -o 111'' In And it can work for you. Whether you're involved in buying, purchasing, selling, contracts, financial or real estate transactions, collective bargaining, acquisitions, customer disputes, legal disagreements or international business, they all require negotiating know -how. Gwt S-ll~vicessful, Cooperative Agrearn2n;s ,,ore Consistently These imaginative techniques, strategies and tactics have been used by many heads of state, top corporate executives and - professionals of all types to assure successful, cooperative negotiating results and do it on a more consistent basis. This approach is grounded on the proven idea That you can make your negotiations more productive by creating a solution in which both sides win. And you can create a lasting result in negotiations where both parties have a stake and a gain in the outcome. A simple concept? Yes, but how do you make it work— consistently? Successful negotiating is a skill. Like all skills it can be learned and it can be improved. It's not something you either have or don't have. However, even seasoned negotiators realize that consistently successful negotiations take preparation, practice and coaching. _';V I ;- r� Are N01 sorn And that's precisely why you should invest hvo days at this seminar. You'll learn how to prepare thoroughly for winning negotiations. You'll practice under the experienced eye of Mr. Nierenberg and his life -long associate, Mr. Richard A. Zeif. You'll start by pinpointing your present negotiating skills and identifying areas for practice and improvement. Then you'll define your negotiating philosophy which affects the outcome of all your negotiations. "S*0 e ciia ors OvZ«r and Over? Vin Jrg ;NegotiaJons in Action: 1. Learn how to prepare more thoroughly for negotiations and decrease the chances of being surprised or ambushed by the other side. 2. Select the proper negotiating stance to increase the odds of a winning negotiation. 3. Use questions to control and direct your negotiations. 4. Review such effective offensive /defensive strategies as: • Bland withdrawal (who me ?) • Reversal (go forward or backward) • Feinting (look right, go left) • Crossroads (intersect, entwine, entangle) • Bracketing (how to make and hit the mark) • Agent with limited authority (OK, but I'll have to check it out with someone else) • Good guy —bad guy (feigned irrationality) • Low - balling (too tow to be realistic) • Intentional misunderstanding 5. Use non - verbal communication techniques to read your opponent like a book and understand hidden meanings in conversations. 6. Learn what it takes to reinforce and sustain a negotiating success once it's been achieved. Now, you'll be in a position to take Mr. Nierenberg's and Mr. Zeif's advice and apply it to your own negotiating situations. And you'll have a chance to see better and understand yourself as the other side dies. A film will also enable you to measure more accurately the improvements you've made in your negotiating skills by analyzing non - verbal behavior. Yr Wil Be Better Equipped to An6cipate and Respond in Your Ft-:'+'we iNzagotIiflons or You'll uei a a i-1, n r 3iL1n While we can't promise that you'll win every negotiation we can guarantee this —after participating in this seminar you will be better equipped to anticipate and During the seminar you'll discover why some negotiators respond effectively in all your future negotiations —if succeed time and time again as you and the other you're not satisfied we will refund your tuition. participants demonstrate and see for yourselves the skills needed for winning negotiations. TO Ce, SkiOOv -3sf ul vC r_"per-3t VE? Mr. Nierenberg and Mr. Zeif will share and demonstrate Results fit Yo u r 3 ki s1 r. :_= s5 or what they have learned about complex negotiations through their experiences with situations they have faced nationally and throughout the world. S = in d in r on T3-:l c %c Cover ©r C -3111 (!'(212) 9ab -:5JJ7 Sponsored 'NEGOTIAMN 1NSVWTE*71NC `a non - profit organiza #ion establishecltin�1966 "and dedicated t6lid thering the use and understanding of -,- Ne otiatio 1 n on Personal Corporate and National Levels. on__.. -_� lnyo F.,.n_5••• .. ... �Y.TSF�JiT '4'.'�"�'•"^ -• "�te7Y'dL...: 'a`SiQ07W.�fzQlYa+�'X.L' .. VIZ. NB 5 10/5/78 October 3, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager-Chief Engineer SUBJECT: ACCEPT EASEMENT FROM NAVLET'S INC., DANVILLE AREA - JOB 2966, PARCEL 1, SUBJECT TO SPECIAL CONDITIONS ISSUE: This easement is required so that public sewers may be extended across Navlet's Nursery property to serve properties to the west. BACKGROUND: Navlet's have agreed to grant this easement subject to special conditions which provide for the future development of Navlet's property. District easement rights are adequately protected by the special conditions. The special conditions are as follows: 1. Easement shall be exactly centered on the 8 -inch sewer main as installed. 2. District shall have reasonable access to the easement for installation, maintenance and repair. 3. With permission from District, Navlet's may build over easement. However if repairs are needed, Navlet's would be responsible for the cost of removing and replacing said improvements. 4. Navlet's can relocate the pipeline. 5. Navlet's can connect to sewer without paying rebate. RECOMMENDATION: Approval. Execute agreement and authorize its recording and adopt resolution. Respectfully submitted, W. C. Dalton Deputy General Manager -Chief Engineer WCD:WG:sf Reviewed by: J. J. Carniato Counsel for the District Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer VIT. NB 4 10/5/78 September 28, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: Execute Consent to Dedication of Public Road to County (No cost to District) No. Job No. Tract No. 1. 2154 M.S. 251 -76 JSM:WG:sf Reviewed by: Area Remarks Danville Our existing easement is within the areas dedicated "FOR ROADWAY PURPOSES" for Kuss Road. Short Form, District retains prior rights Respectfully submitted, Jay S. McCoy Collection System Engineering and Services Division Manager W. C. Dalton Deputy General Manager -Chief Engineer Approved: Roger J. Dolan General Manager -Chief Engineer VIT. NB 3 10/5/78 September 28, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: EXECUTE CONSENT TO DEDICATION OF DRAINAGE EASEMENT TO COUNTY (No Cost to District) No. Job No. Tract No. Area Remarks 1 2154 M.S. 251 -76 Danville Our existing easement is within the area dedicated to County for drainage purposes. Short Form, District retains prior rights. Respectfully submitted, lor-l-Al Jay S. McCoy Collection System Engineering and Services Division Manager JSM:WG:sf i mewe d b C� W. C. Dalton Deputy General Manager -Chief Engineer Approved: Roger J. Dolan General Manager -Chief Engineer VII. NB 2 10/5/78 September 28, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION FOR THREE PARCELS, P.A. 78 -48, MARTINEZ AREA, P.A. 78 -49 MARTINEZ AREA AND P.A. 78 -50 ALAMO AREA, TO BE INCLUDED IN PENDING ANNEXATION TO THE DISTRICT ICA G P Qa as Pt �a x� *\0 �0 a Q� PG�e �o• O'''�aPaa`ea`Ga\ Board Action a �at�5 o���to� v5 �a c.G\ 78 -48 MTZ Yes 1.0± JAMES F. COWARD PROPERTY IS PRESENTLY WITHIN 2640 YERBA ST. MT. VIEW SANITARY DISTRICT. EL CERRITO, CA THEY HAVE AGREED TO DE -ANNE 162- 020 -20 THIS PARCEL. PARCEL WILL B SPLIT INTO THREE BUILDING SITES. PRELIMINARY APPROVAL BY THE CITY OF MARTINEZ 78-49 MTZ Yes 1.0 DONALD F. OYAAS EXISTING HOUSE, FAILING SEP IC 4961 JOHN MUIR ROAD TANK. OWNER WANTS TO CONNE T MARTINEZ, CA TO SEWER. 162 -100 -011 78-50 ALAMO Yes 20.11 LOUIS BRAHEN PROPOSED SUED. 5153. PRE - 277 HEMME AVENUE LIMINARY PLAN AND NEGATIVE ALAMO, CA 198 - 150 -001 6 -002 DECLARATION APPROVED BY COUNTY KtLUMMtNVA11UN: Authorize Parcels 78-47, 78 -48 and 78 -49 to be included in pending annexation to the District. Respectfully submitted, W. C. Dalton Deputy General Manager -Chief Engineer WCD:WG:sf Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer September 29, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS FROM: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: EXECUTE TWO CONSENTS TO GRANT OF EASEMENTS TO P.G.&E. AND P.T.ET. OVER A PORTION OF EXISTING EXCLUSIVE C.C.C.S.D. EASEMENT JOB NO. 1708, PARCEL 18 ISSUE: The District has an easement over a 20 -foot private roadway west of Pleasant Hill Road, Lafayette. P.G. &E. and P.T.&T. want to install underground facilities along the eastern edge of this easement. BACKGROUND: As owners of the existing easement, the District has prior rights in this area. P.G. &E. and P.T. &T. have asked our consent to use a portion of this easement. They have acknowledged our prior easement rights which we will retain. The proposed work by P.G. &E. and P.T. &T. will not interfere with the existing sewer facilities in the easement. RECOMMENDATION: Approval. Execute the two consents to Grant of Easements as requested. Respectfully submitted, Jay S. McCoy Collection System Engineering and Services Division Manager JSM:WG:sf ((Reviewed by: W. C. Dalton Deputy General Manager -Chief Engineer Recommendation Approved; Roger J. Dolan General Manager -Chief Engineer