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HomeMy WebLinkAboutAGENDA BACKUP 09-07-1978VI. OB 2 8/10/78 August 4, 1978 IV. Hearings 9/7/78 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: ANNEXATION CHARGE INCREASE ISSUE: The District policy on annexation charges requires that the rate be periodically adjusted to reflect a level of tax investment equal to properties within the District. BACKGROUND: The annexation charge policy as reflected in Article 2 of Chapter 11 of the Code has been in effect over 20 years. The last adjustment to $800 per acre was effective April 1, 1975. The index used for adjustment stands at $966 per acre at the end of the 1977 -78 fiscal year and will - in spite of Jarvis -Gann - approximate or exceed $1000 during this fiscal year. Adequate advance notice to property owners will be provided by setting a hearing for the increase at the end of 1978. RECOMMENDATION: Set hearing date to adopt an Ordinance increasing the annexa- tion charge,to $1000 per acre effective January 1, 1979. Respectfully submitted, Gjeoo�� W. C. Dalton Deputy General Manager -Chief Engineer WCD: jv Recommendation Approved: ARoAin General Manager -Chief Engineer VII. NB 2 9/7/78 September 5, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION FOR TWO PARCELS, P.A. 78 -45 SAN RAMON AREA AND P.A. 78 -46 SAN RAMON AREA, TO BE INCLUDED IN PENDING ANNEXA- TION TO THE DISTRICT Qe�a� o �o - o�a , G ce P �6 a �o• 5 O'��ePaat Qa�Ge` Board Action IOa < t` 0 , ¢ate >�� P coo pa 78-45 78 -46 S. R. S.R. Yes 55.5 H. WIEDEMANN & A. KAPLAN 3686 Norris Canyon Rd. San Ramon, CA 94583 Proposed Sub. 5204. Most of this subdivision is within present District boundaries P.A. 78 -45 contains 113 lot 210 - 040 -37 210 - 040 -25 of the total 618 lots proposed. P.A. 78 -46 contains 39 lots of the total 619 lots proposed. E.I.R. filed at Count RECOMMENDATION: Authroze Parcels 78 -45 and 78 -46 to be included in pending annexation to the District. Respectfully submitted, W. C. Dalton Deputy General Manager -Chief Engineer WCD:WG:sf Re mmendation Approved: Rog J. Dolan General anager -Chief Engineer 0 0 September 6, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION TO FILE NOTICE OF COMPLETION FOR DISTRICT SEWERING PROJECT 2656, W.S. 23 TRUNK SEWERS, PLEASANT HILL AND WALNUT CREEK ISSUE: The project contractor, Joseph R. Ramos, has satisfactorily completed work and we are ready to file Notice of Completion. RECOMMENDATION: Accept as complete and authorize the District General Manager -Chief Engineer to file a notice of completion. Respectfully submitted, Ja !McCo?' Collection System Engineering and Services Division Manager JSM:DLS:sf Reviewed by: Rec endati Approved: W. C. Dalton Deputy Roge J. olan General Manager -Chief Engineer General Manager -Chief Engineer September 5, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: APPROVAL OF PLANS AND PROJECT MANUAL (SPECIFICATIONS) AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR DISTRICT SEWERING PROJECT 3039, ACACIA DRIVE, ORINDA AREA ISSUE: Relocation of an existing sanitary sewer is required as condition of securing a permanent sewer easement through Lot 24, Orinda Estates. BACKGROUND: Pursuant to the Board's approval of the project and authorization of $13,000 on 4/27/78, staff has obtained the required easement and has prepared plans and specifications for the subject seweeing project. RECOMMENDATION: Approve plans and project manual and authorize advertising for bids for DSP 3039. Respectfully submitted, 0� 4• Jay S. McCoy Collection System Engineering and Services Division Manager JSM:DLS:sf Reviewed bv: W. C. Dalton Deputy General Manager -Chief Engineer Rec endtion Appr ed: Roger D an General Manager -Chief Engineer C J. J. CARNIATO C NTRAL CONTRA COST ROGER 3. DCLAN Counsel for the District SANITARY DISTRICT General Manager —Chief Engineer Tel. 939 -5330 1250 SPRINGBROOK ROAD W. C. DALTON CLYDE M. }IOPICIN$ MAILING ADDRESS P. O. BOX 5266 Deputy Secretary General Manager —Chief Engineer WALNUT CREEK, CALIFORNIA 94596 TEL. 934 -6727 AREA CODE 41S September 5, 1978 The District Board Central Contra Costa Sanitary District Gentlemen: Re: District Sewering Project 3039 - Acacia Drive Manhole Base Modification Submitted herewith is an estimate of the cost of work in accordance with District plans for District Sewering Project No. 3039: ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL 1 143 L.F. 611 Pipe $ 32-00 $4, 576. oo 2 2 ea. Standard Manhole $1,700.00 $3,400.00 3 1 ea. Redwood Check Dam 94.00 4 L.S. Manhole Base Modification L.S. 5 L.S. Shoring L.S. .ISM: DLS: sf Sub -total Construction Contingencies 17% Incidentals (Engineering, R/W acquisition, legal, survey, construction inspection, TV, Printing s Advertising, etc.) 35% Total Sewering Cost Very truly yours, CENTRAL CONTRA COSTA SANITARY DISTRICT Jay S. Mcco Collection System Engineering and Services Division Manager 94.00 200.00 300.00 $8,570.00 1,450.00 2,980.00 $13,000.00 Recycled Paper September 7, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: REVIEW OF RISK MANAGEMENT AUDIT REPORT BACKGROUND: Pursuant to the Board's approval on January 26, 1978, Warren, McVeigh and Griffin, Risk Management Consultants, were commissioned to review the District's insurance program and to provide recommendations based on their findings. The underlying recommendation made by the consultants calls for the conversion of the District's present insurance program of risk transference to one of self - insurance to reasonable limits, and obtaining excess insurance above the self - insured levels to minimize the District's insurance expense while providing protection against catastrophic losses. As an integral part of the new risk management program, the consultants also recommended the following: Submission of regular risk management program reports to the Board of Directors. In -house maintenance of records of losses, premiums, values and policies. Prior review of all contracts for risk management exposures. Incorporation of an effective safety program as part of the risk management function. In addition to the far - reaching recommendation for a basic change in the District's risk management concept, routine updates of present coverage limits, deletions of existing coverage and the addition of new coverages were also recommended. RECOMMENDATION: Authorize implementation of the following proposed time and action schedule to determine the relative cost and risk protection of the self- insurance program recommended by Warren, McVeigh and Griffin: September 7 Discussion of the risk management audit report at the Board of Directors meeting. D. Warren of Warren, McVeigh and Griffin to review major recommendations. September 11 Submit risk management audit report to Schroder Insurance Agency for a written evaluation by September 21. September 21 Review Schroder Insurance Agency's response at Board of Directors meeting. Determine whether Request for Proposal letters to be sent to other insurance brokers. October 12 Select a broker based on the responses to the Request for Proposal letters. The insurance broker should proceed to determine the marketability of the risk management program. November 15 The insurance broker will submit a report of the premiums, excess insurance levels and policy terms obtainable. November 30 Based on the broker's report, a staff recommendation will be submitted to the Board of Directors for the acceptance, rejection or modification of the recommended risk management program. Respectfully submitted, Walter N. Funasaki Finance Officer WNF: jv Reviewed by: !� w�, W. C. Dalton Deputy General Manager -Chief Engineer Rec endation Approved: Ro r J. olan General Manager -Chief Engineer