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Home My WebLink AboutAGENDA BACKUP 06-01-1978May 30, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION FOR ONE PARCEL, P.A. 78 -19 MARTINEZ AREA TO BE INCLUDED IN PENDING ANNEXATION TO THE DISTRICT Qo�a` \0 o ° +a °0\ P� Qa 10� a t 0h5 God Potmao' atQ�< VII. NB 2 6/1/78 Board Action a 78 -19 MTZ YES 3.88 MARVIN L. KINNEY NEGATIVE DEC. BY CITY OF 2056 EAST STREET MARTINEZ - CITY HAS APPROVED CONCORD, CA PRELIMINARY SUBDIVISION MA 162 -- 150 -07 OF 9 LOTS SUBD 5054 RECOMMENDATION: Authorize Parcel 78 -19 to be included in pending annexation to the District. Respectfully submitted, w6aQ24�__ W. C. Dalton Deputy General Manager -Chief Engineer WG:sf Attach. A ndation Ap roved: . lan General nager -Chief Engineer VII. 12 6/2/78 May 12, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $3,000 FOR ULTRASONIC TESTING OF THE WELDS ON A 14 -INCH STEAM LINE Issue: The 14 -inch steam line from the Solids Conditioning Building to the Plant Operations Building has been damaged. Background: In order to ascertain the nature and extent of the damage to the welds, the District must obtain the services of an ultrasonic testing laboratory. The District can then correct any damaged welds and recertify the pipe as being safe, pertaining to welding. Testing Engineers, Incorporated has previously performed ultrasonic testing upon the same line. This would result in considerable savings to the District because previous test data would be available for correlation. Recommendation: Authorization of $3,000 for the services of an ultrasonic testing laboratory to test the welds on the 14 -inch steam line. DGN:s1 Re ewed: Roger olan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations VII. N8 13 6/1/78 May 12, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $840 FOR CONSULTING METALLURGICAL ENGINEERING SERVICES Issue: One of the 14 -inch steam lines was damaged at the water reclamation facility. Background: During working operations with the prime contractor, the 14 -inch steam line from the Plant Operations Building to the Solids Conditioning Building was damaged. The extent of this damage must be surveyed in order to determine the proper correction procedures. The services of Mr. Robert L. Raye, consulting metallurgical engineer, were used. Mr. Raye has been previously used by the District and proved to be very reliable. Recommendation: Authorization of $840 for the consulting metallurgical engineering services of Mr. Robert L. Raye. DGN:s1 Re ewed: Roge J. olan General Manager -Chief Engineer Respectfully submitted, `J ; /,-) fi -11%" D. G. Niles Manager, Plant Operations May 30, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: STACK MONITORING VIDEO SYSTEM Issue: The multiple hearth furnaces and package boilers are potential sources for smoke discharges during process upsets or equipment breakdowns. The District has paid fines due to violations of the Bay Area Air Pollution Control District's regulations on two occasions due to hydrocarbon emissions. Background: Monitoring of the stacks is required by the Bay Area Air Pollution Control District when using fuel oil. Either stack - mounted instruments or closed - circuit television is acceptable. The instrumen- tation system for opacity measurement on the four stacks is estimated at a cost of $80,000. Closed - circuit television monitoring costs less than $5,000, but it does not provide automatic alarm capability and is effective only during daylight hours. The instrumentation approach does not guarantee meeting future monitoring regulations and involves a large capital expense. The closed- circuit television system has the capability of monitoring the stacks from both control rooms and can furthermore be used for plant security purposes. Recommendation: Authorization to receive competitive quotes and to purchase one stack monitoring video system at a price not to exceed $5,000. DGN:mg Recommendation Approved: Rogero J. olan General Manager -Chief Engineer Respectfully submitte , 4* .0 -i� D. G. Niles Manager, Plant Operations VII. NB 10 6/1/78 VII. NB 9 6/1/7E May 25, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZE ADDITIONAL $55,000 FOR DSP 2742 TO COVER CONTINGENCIES ISSUE: A contract change order was necessary for crossing of Crow Canyon Road, the cost of which exceeds authorized funds. BACKGROUND: A contract change was made necessary due to a water line conflict at our crossing of Crow Canyon Road. The water line location was misrepresented by the EBMUD and the actual location was not discovered until construction was underway. Existing controls such as rights of way, grade, an unusual number of other underground constructions and the Contra Costa County, under whose jurisdiction Crow Canyon Road falls, forced our decision to bore across the road. The cost of the change is estimated to be $90,000. Budgeted contingencies amount to $45,000, leaving a deficiency of $45,000. An additional $10,000 is necessary to reestablish a contingency fund for the balance of the contract. As of 5/24/78 there is 40% left ($200,000) to complete the contract: 5% X $200,000 = $10,000 for contingency. RECOMMENDATION: Authorize additional $55,000 for ASP 2742 to cover contingencies. Very truly yours, Jack L. Best Manager - Engineering Dept. JLB:DLS:sf Recommendation Approved: Roge J. olan General nager -Chief Engineer UIT. N3 4 6/1/78 May 24, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: CONSENT TO JOINT USE OF EXCLUSIVE DISTRICT EASEMENT WITH CONTRA COSTA COUNTY FOR USE AS A DRAINAGE EASEMENT (JOB NO. 1586 - PARCELS 21 and 24) PLEASANT HILL AREA (NO COST TO DISTRICT) ISSUE: The County has requested permission to install a 30" R.C.P. storm sewer crossing existing District facilities. BACKGROUND: District staff has reviewed the County's plans and has required them to realign a portion of their storm drain to clear the District manhole by 5 feet. The storm drain will cross District's existing 8" sewer main at two points with a minimum clearance of 4 feet. The "Consent to Joint Use" protects our facilities and contains a relocation clause. RECOMMENDATION: Approval. Execute document and forward to County. Respectfully submitted, Jack L. Best Manager- Engineering Department JLB:WG:sf Recommendation Approved: eRoerJ. Dolan General Manager -Chief Engineer May 24, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $2,415 FOR THE CERTIFICATION OF CRANES AT THE WATER RECLAMATION FACILITY Issue: According to regulations of the State of California General Industry Standards, 13 cranes must be inspected and certified at the water reclamation facility. Background: According to the interpretation of the plans and speci- fications by Brown and Caldwell, the Contractor is not responsible for securing any permits or licenses of any regulatory agency which are necessary to be maintained after the completion of the guarantee period of the contract. This would include the inspection and certi- fication of all cranes at the facility. These certifications are good for a period of four years and must be maintained in perpetuity. Recommendation: Authorization of $2,475 for the inspection and certification of 13 cranes at the water reclamation facility. DGN:s1 Recommendation App oved: �tr�.. Roger . Dol n General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations VII. NB 11 6/1/78 U May 22, 1978 ~' MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS �i VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: ORGANIZATION AND STAFFING NEEDS FOR 1978 -79 -t -�( The 1978-79 organization chart and manpower requirements reflect the staffing requirements presented to and adopted by the Board of Directors in July, 1977 with modifications as dictated by further planning during the 1977 -78 fiscal year. This planning has indicated a need for minor changes in the organization chart and an increased level of staffing in the Operations Division of the Plant Operations Department. These changes in organization recommended are the reclassification of one Secretary position to Administrative Secretary, to better reflect the required duties performed and the addition of one Senior Programmer for implementation of the required computer programs and to provide backup for the Computer Engineer. The additional level of staffing recommended is a change in the Operations Division from 35 to 42 and a change in the Maintenance Division from 24 to 28 for a total increase in the Plant Operations Department of 12 positions. The delayed completion of the Water Pollution Control /Reclamation Plant, the untimely completion of various elements of the facility, and known staffing requirements for plant startup require that additional staffing be provided for during the 1978 -79 plant startup year. It is recommended that these additional staffing needs be budgeted for through the authorization of 10 permanent- inter- mittent Plant Attendant positions and 5 permanent--intermittent Maintenance Tech- nician III positions. These permanent - intermittent positions would be filled as the needs dictated during the startup of the Water Pollution Control /Reclamation plant. The recommended organization chart and staffing levels represent our best judgment of immediate startup needs and long term operational needs of the Plant Operations Department in order to provide an efficient and cost - effective opera- tion of this new facility. DGN:mg Recommendation Approved: Roger J. Dolan r -- . -.r-.1 M,... .._ n. - r r . Respectfully submitted, D. G. Niles Manager, Plant Operations May 17, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: EXECUTE CONSENT TO DEDICATION No. Job No. Tract No. 1. 2862/3 5215 JLB:sf VAp C14"_ og r U. Dolan General Manager -Chief Engineer Area San Ramon Remarks Our existing easement is within area dedicated to C.C. County for Andora Lane. Short form, we retain prior rights. Respectfully submitted, Jack L. Best M.1ager-Engineering Department VII. 3 6/1/7+