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HomeMy WebLinkAboutAGENDA BACKUP 05-18-1978VII. 11 llb. 5/18/78 May 17, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Fngineer SUBJECT: AUTHORIZE AN ADDITIONAL $50,000 FOR RESTORATION OF THE HOLDING BASINS AT THE TREATMENT PLANT ISSUE: In order to obtain the survey information we need and to drain and prepare certain areas for final restoration of the holding basins at the treatment plant, we consider it necessary to hire a grading contractor on a cost -plus basis. BACKGROUND: At the May 4th Board meeting $10,000 was authorized for preliminary engineering for restoration of the holding basins at the plant. The $50,000 will provide drainage, restore the alum sludge ponds to service, clear the weeds and do some rough grading. A third authorization will be necessary for the final grading and improvements. RECOMMENDA'T'ION: Authorize an additional $50,000 for preliminary restoration of the holding basins at the treatment plant and authorize advertising for bids for the work on a force - account type contract. Respectfully submitted, W. C. Dalton Deputy General Manager -Chief Engineer WCD:JLB:sf Recommendation Approved: oger J. olan General Hager -Chief Engineer VI. OB 9 5/18/78 May 17, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: (1) REVISION OF CODE SEC. 11-306 -- MULTI- STORIED BUILDING FIXTURE CHARGES (2) INCLUSION OF APPROVED REBATE FEES IN ORDINANCE ISSUE: (1) The decision to adopt the recommended change in the multi - storied building fixture charge schedule was postponed to allow further study. (2) The interest factor approved for rebate fees and recoveries as approved requires an ordinance for inclusion in the District Code. BACKGROUND: The question that occasioned the delay in adoption of the recom- mended change to fixture unit equivalents as opposed to height of building for multi- storied building centered around the cost of a toilet which went from $67.50 for a two story building to $135.00 at ten stories under the old schedule to $240.00 under the new. The toilet carries the highest fixture unit equivalent and, therefore, has the greater increase. We have now adopted the Uniform Plumbing Code fixture equiv- alents which would reduce the toilet to $160.00 for the flush tank type. Following is a table of common fixtures showing presented proposed changes. As a result of reviewing the information developed for the recommendation made on May 4 for multi- storied buildings, we will propose a change over to fixture unit equivalents for all fixture charges in the future. We have attached that proposal (Chapter 11, Article 3 Fixture Charges) for your information, but request no•46* edlate action. After your review, we will schedule meetings and hearings with the building industry with a target date of January 1, 1979 for adoption. In the meantime we repeat the recommendation of May 4. U.P.C. Residential 2 -story 10 -story Fixture Base Building Building Proposed Unit Fixture Multiple Multiple @ Fixture Equivalent Charge 3 6 $40 Rer FUE Toilet (tank type) 4 $ 22.50 $ 67.50 $ 135.00 $160 4O Basin (lavatory) 1 22.50 67.50 135.00 80 Laundry or Sink 2 2 112.50 67.50 337.50 202.50 675.00 405.00 80 Bathtub or Shower Motel (per unit) 7 112.50 337.50 675.00 140 (225 min) 1 Bath Apt. it 337.50 1,012.50 2,025.00 440 As a result of reviewing the information developed for the recommendation made on May 4 for multi- storied buildings, we will propose a change over to fixture unit equivalents for all fixture charges in the future. We have attached that proposal (Chapter 11, Article 3 Fixture Charges) for your information, but request no•46* edlate action. After your review, we will schedule meetings and hearings with the building industry with a target date of January 1, 1979 for adoption. In the meantime we repeat the recommendation of May 4. 0 0 RECOMMENDATION: Adopt an ordinance to: (1) insert a Fixture Unit Equivalent table in the Code kas detailed in the attached Article 3) and fix the charge of $40 per FUE for multi- storied buildings (over two stories), and (2) include in the or- dinance the revision of Uniform Rebate Fees (Sec. 9 -301) previously approved. Respectfully submitted, W. C. Dalton Deputy General Manager -Chief Engineer WCD:mm Rec mmendation Approved: oge J. olan General Manager -Chief Engineer VI. OB 4 5/18/78 May 16, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS FROM: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: 1978 -79 BUDGET M &O EQUIPMENT Attached are five revised budget pages. Please substitute these pages (numbered in top right hand corner) for those in your budget book: Summary (first page) Page 6 Page 6 -1 Page 6 -13 Page 11 Respectfully submitted, e r Do an Generager -Chief Engineer RJD:JLB:sf Attachs. May 16, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $30,000 TO PURCHASE MICRO FILM EQUIPMENT FOR STAGE 5A, PHASE I RECORDS SECURITY VTI. mB 8 5/18/78 Issue: The large volume of documents generated on the Stage 5A, Phase I contract has created a need to microfilm these documents for security and access purposes. Background: Because of the controversy between the Stage 5A, Phase I Contractor and the District, it has become necessary to develop an efficient cost effective method of handling, coding, and filing the very large number of documents (estimated total 150,000 to 200,000) that will need to be examined in order to evaluate the claims for extra costs which have been presented by the Contractor to the District. It is considered that a microfilm system will provide the best means of providing security and access to these records. Final selection of the type of microfilm equipment will be performed by District's staff in conjunction with the District's legal counsel. Recommendation: Authorization to purchase suitable microfilm equipment with a cost not to exceed $30,000. KB: mg Recommendation pproved: Roger J. Ian General M nager -Chief Engineer Respectfully submitted, / lwle7, - K. Barker Construction Coordinator 0 VII. NB 6 May 15, 1978 5/18/78 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: CLAIM OF MR. GERALD E. LOHMANN, 226 NORMAN AVENUE, CLYDE, FOR $1,535.17 IN PROPERTY DAMAGE ISSUE: This claim is the result of a stoppage in the main line sewer serving the Lohmann residence. BACKGROUND: This line was plugged at a location just upstream from the Lohmann home. When the stoppage was relieved the line could not accoimp date the heavy flow and the surcharge entered the Lohmann residence. The damage occurred in the bathroom, kitchen, dining room, and living room. RECOMMENDATION: Refer claim of $1,535.17 to our insurance carrier. Respectfully submitted, i') �'_[ e 4�� Robert H. Hinkson Manager, Maintenance Department RHH:yb Recommendat n pproved: Roge J. lan General Manager -Chief Engineer VI. 08 5 5/18/78 May 15, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: ADOPTION OF RESOLUTION SETTING ENVIRONMENTAL QUALITY CHARGES FOR 1978 -79 AND SETTING DATE FOR HEARING FOR COLLECTION OF ENVIRONMENTAL QUALITY CHARGES ON THE TAX ROLL ISSUE: Procedural requirements in the District Code and State law prescribe the above resolution, followed by a hearing and a second resolution adopting the Engineer's Report and providing for collection on the tax roll. BACKGROUND: Collection of Environmental Quality Charges on the tax roll has been determined to be the most cost effective manner of handling this revenue and accounting for it. We will continue to bill directly most commercial and industrial users of the District system. The report referred to in the attached memo to the Secretary from the General Manager -Chief Engineer is the copy of the County tax roll for the District on which we check and update all Environmental Quality Charges. RECOMMENDATION: Adopt resolution fixing Environmental Quality Charges for 978 -79 and set hearing date for the question of collection on the tax roll. Respectfully submitted, bj6DMQ�_� W. C. Dalton Deputy General Manager -Chief Engineer WCD: j attachment Re eZanager-Chief o Approved: oger lJ an General Engineer May 11, 1978 MEMORANDUM TO: CLYDE M. HOPKINS, SECRETARY OF THE DISTRICT FROM: Roger J. Dolan, General PTanager- -Chief Engineer SUBJECT: ANNUAL WRITTEN REPORT FOR APPLICATION OF ENVIRONMENTAL QUALITY CHARGE There is on file in this office for your use, a written report containing a description of each and every parcel of real property receiving environmental services and the amount of the Environmental Quality Charge for each parcel for the 1978 -79 fiscal year. These parcels are described by reference to maps on file in the office of the County Assessor of Contra Costa County. Please cause notice of filing of this report to be published in accordance with Section 11 -716 of the District Code setting forth the time and place of the hearing to be set by the Board of Directors on the question of collection of the charges on the County tax roll. F4ger j/. Dolan General Manage -Chief Engineer RJD:WCD:Jv May 15, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION FOR ONE PARCEL, P.A. 78 -18 DANVILLE AREA TO BE INCLUDED IN PENDING ANNEXATION TO THE DISTRICT ea �a `0 �e a Q0� Pc�e e \ o�aOPaato a�o 4 VII. NB 5/18/78 Board Action 6 P � coo oe 78 -18 DANV, es 1.55 VERAL J. SPEAKS Owner plans to divide 291 CROSS ROAD property into two building DANVILLE, CA sites after the sewer is 196- 510 -012 extended. RECOMMENDATION: Authorize Parcel 78 -18 to be included in pending annexation to the District. Respectfully submitted, W. C. Dalton Deputy General Manager -Chief Engineer WCD:WG:sf Reco endation Ap roved: &41c" Roger . D Ian General ?Kanager- -Chief Engineer May 15, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: SUNDAY SUPPLEMENT AD - CONTRA COSTA TIMES ISSUE: We have been requested to consider placing a large informational ad in the Contra Costa Times "Family Scrapbook" supplement to be published June 25, 1978. BACKGROUND: We placed a similar full page ad in the Times June 21, 1970. We will have the information on the new publication and costs at the May 18, 1978 meeting including a proposed mock -up prepared by the Times based on the 1970 ad. RECOMMENDATION: Develop a consensus on District public relations and specific actions, if any, to be taken. Respectfully submitted, W. C. Dalton Deputy General Manager -Chief Engineer WCD:rm Rec mendation Approved: Roger . an General M nager -Chief Engineer VII. NB 7 5/18/78 May 12, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: CONFIRM "AMENDED ASSESSMENT DIAGRAM" AND AUTHORIZE RECORDING OF SAID DIAGRAM Assessment Diagram amended as Original Assessment Number Amount 54- -2 -5 -2 4,750.00) 54- 2--5 -3 4,750.00) follows: Amended Assess -- Apportioned ment No. Amount 54- 2 -5 -16 $4,750.00 54- 2 -5 -17 $4,750.00* *Recorded agreement by which owner assumed only a portion of assessment. Respectfully submitted, Jack L. Best Manager- Engineering Department JhB:WG:sf App ed: Roger . olan General Manager -Chief Engineer Area Danville UII. 3 NB 3 5/18/78 E C 0 P I C 'g- (3_-� Sr- my 1 1978 97 Filed, MEMORANDUM TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZE $56,650.00 FOR VEHICLE REPLACEMENTS AND ADDITIONS 197$ -1979 BUDGET We recommend the replacement of five (5) vehicles with units which will yield lower total uniform equivalent annual costs based on projected capital and operat- ing expenses. The total uniform equivalent annual cost includes yearly unform equivalent capital and operating costs calculated over the life of the vehicle at a seven percent (7 %) annual interest rate. A vehicle is considered eligible for replacement when the total annual uni- form equivalent cost shows a trend of increasing from its apparent minimum annual cost. Replacement is justified if the projected minimum total uniform equivalent annual cost of the proposed replacement vehicle is lower than next year's estimated total annual cost of the existing vehicle. In addition, five (5) new vehicles are requested: 2 by the Treatment Plant and 3 in Engineering. This year's cost estimate is $16,200.00 less than last year's allocation. Vehicle No. 6 10 38 Vehicle No. 16 No./Units 1 2 MAINTENANCE DEPARTMENT Type Gross Trade 1973 Dodge - I Ton Pickup $ 5,200.00 $1,000.00 1961 - 11 Ton Cab s Chassis 12,500.00 300.00 1970 -- is Ton Dump 7,850.00 700.00 TOTAL $25,550.00 $2,000.00 ENGINEERING DEPARTMENT Net $ 4,2oo.00 12,200.00 7,150.00 $23,550.00 Type Gross Trade Net 1971 Chevrolet - I Ton Pickup $ 5,200.00 $ 900.00 $ 4,300.00 Vehicle Additions Type I Ton Pickup $ 5,200.00 - - - - - -- $ 5,200.00 2 -door Sub Compact 10,000.00 - - - - - -- 10,000.00 TOTAL $20,4o0.00 $ 900.00 $19,500.00 Vehicle Replacements dditions -2- TREATMENT PLANT Vehicle No. Type Gross 4 1974 - Ton Pickup $ 5,200.00 Vehicle Additions 1978 -1979 Budget Trade Net $2,000.00 $ 3,200.00 No. /Units Type 2 1 Ton Pickup 10, 400.00 --- --- --- 10,400. DO TOTAL $15,600.00 $2,000.00 $13,600.00 The cost for vehicles by Department for the 1978 -1979 Budget is: Maintenance Department: $23,550.00 Engineering Department: 19,500.00 Treatment Plant: 13,600.00 TOTAL $56,650.00 RHH: RAH :jf Reviewed by: W. C. Dalton Deputy General Manager -Chief Engineer Respectfully submitted," Robert H. Hinkson Manager- Maintenance Department Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer W VI. OB 7 5/18/78 May 10, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: VALUE OF BASSC REPORT ISSUE: Should the District join the Bay Area Salary Survey Committee (BASSC)? BACKGROUND: The District may join the BASSC by attending the regular quarterly meeting to be held June 9, 1978 and expressing a desire to be a member. Cost of membership is a minimum of $200 per year - more for organizations with a large number of employees. Fee may be cash or research labor. Currently, BASSC report books are available for $75. The current copy we purchased will be available at the Board Meeting on May 18, 1978 for your inspection. The District has 48 separate class descriptions with salary comparisons for a majority of these from Contra Costa County, EBMUD, State of California, Alameda County and San Francisco. BASSC salary comparisons cover only 13of our 48 class descriptions as shown on the attached Exhibit A. RECOMMENDATION: Request that the Board deliberate this issue and decide whether or not they would like to join BASSC. Respectfully submitted, Jack L. Best eager- Engineering Department JLB:sf Attach. Ap ved: LL Roger J. Dol n General Manager -Chief Engineer CENTRAL CONTRA COSTA SANITARY DISTRICT STAFF CLASSIFICATIONS AND RANGES March 1978 RANGE JOB TITLE 80 Accounting Division Supervisor 60 Administrative Secretary 77 Associate Engineer 59 Building & Ground Maintenance Worker 65 Chemist (TP) 72 Civil Engineering Assistant II 69 Civil Engineering Assistant I 82 Construction Coordinator (TP) 62 Construction Equipment Operator 67 Construction Inspector 64 Construction Inspector Assistant 64 Engineering Aid III 60 Engineering Aid II 52 Engineering Aid I 77 Engineering Associate 71 Equipment Maintenance Supervisor 62 Equipment Mechanic 52 Junior Accountant 59 Laboratory Technician (TP) 65 Maintenance Crew Leader EXHIBIT A BASS FEBA CHT# Page 1 of 3 N RANGE JOB TITLE 59 Maintenance Crew Member II .53 Maintenance Crew Member I 77 Maintenance Operations Superintendent 76 Maintenance Operations Supervisor 77 Maintenance Superintendent (TP) 71 Maintenance Supervisor 71 Maintenance Technician IV (TP) 65 Maintenance Technician III (TP) 59 Maintenance Technician IT (TP) 65 Operator III (TP) 62 Operator IT (TP) 59 Operator I (TP) 71 Personnel, Officer 49 Plant Attendant (TP) 49 Records Clerk 71 Safety /Training Supervisor (TP) 52 Secretary 71 Senior Accountant 71 Senior Chemist (TP) 72 Senior Construction Inspector 82 Senior Engineer - Civil 0 EXHIBIT A Page 2 of 3 0 EXHIBIT A 4 RANGE JOB TITLE BASS I FEBA I CHT. 71 Shift Supervisor (TP) 8 71 Solids Conditioning Supervisor (TP) 8 '77 Superintendent of Laboratory (TP) .5 77 Superintendent of Operations (TP 5 77 Superintendent of Pump Stations(TP) S 77 Technical Assistant (TP) S TOTAL POSITIONS: DISTRICT 48 13 b Page 3 of 3 LJ May 9, 1978 0 VI. OB 8 5/18/78 MEMORANDUM TO: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: EXECUTE JOINT EXERCISE OF POWERS AGREEMENT WITH CONTRA COSTA COUNTY FOR THE 1978 SEAL COATING PROGRAM. ISSUE: Contra Costa County Public Works Department requires a Joint Exercise of Powers Agreement with the District to cover the work of seal coating various city, county and private roads for the District. As part of the agreement, the District is required to deposit $5,000 with the county to cover the estimated cost. BACKGROUND: The District requested that the county include necessary District work with their annual scheduled seal coating program. The request has been approved by the county with the condition that the District enter into a Joint Exercise of Powers Agreement and deposit $5,000 to cover costs. $7,000 was authorized for this project by Board action on April 6, 1978 and District Counsel has reviewed the agreement. RECOMMENDATION: Execute agreement and direct that $5,000 be deposited with the Contra Costa County, Public Works Department. Respectfully submitted, Jack L. Best ager - Engineering Department JLB:RM :sf Attachment A ndation A roved: D an General Manager -Chief Engineer 1, D April 28, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $2,000 FROM THE 1978 -79 BUDGET ALLOCATION FOR THE PURCHASE OF A SIGNAL GENERATOR AND FREQUENCY COUNTER Issue: Instrumentation and Maintenance have to calibrate many types of instru- ments at the new facility. Background: The Instrumentation Division is currently setting up a test bench which should be capable of testing and calibrating all of the instruments at the treatment plant facility. In order to complete this test stand, a signal generator and frequency counter are needed. Without these two items of equip- ment, much of the instrumentation will not be able to be properly calibrated or tested. Recommendation: Authorization of $2,000 for the purchase of a signal generator and frequency counter. DGN:mg Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations 0 Filed: April 28, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $1,500 FOR TRAINING FOR THE UNINTERRUPTIBLE POWER SYSTEM Issue: District personnel must be capable of performing all maintenance services on the U. P. S. system. Background: The contract does not provide for indepth maintenance procedures for the U.P.S.system. The contractor has fulfilled his obligation by demon- strating routine maintenance and operation procedures. The uninterruptible power system is the main power source for the computer system. This must be maintained in a proper operating mode. This is a complex solid state piece of electronic equipment which must remain in service at all times. Recommendation: Authorization of $1,500 for maintenance training on the uninterruptible power source. DGN:mg Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations Vr `(l April 28, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $2,500 FROM THE 1978 -79 BUDGET ALLOCATION FOR TRAINING ON THE MOD -COMP 45/11 COMPUTER Issue: The computer is the central control mechanism for the treatment plant. Personnel must be trained for hardware maintenance and software changes. Background: District personnel must have intimate knowledge of all of the software programs in the computer. The District must have the capability of augmenting,modifying, or changing the software programs from time to time. Additionally, the District's forces have to maintain the hardware portion of the computer after the warranty under the contract has expired. The school given by the Mod -Comp Corporation provides this training. Recommendation: Authorization of $2,500 for training on the Mad -Comp computer. DGN:mg Recommendation Approved: Roger J. Dolan General Manager-Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations 0V April 20, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager-Chief Engineer SUBJECT: AUTHORIZATION OF $1,100 FROM THE 1978-79 BUDGET ALLOCATION FOR THE PURCHASE OF A RECORDING RESUSCI ANNE 6_W-V-- f 7f Issue: Carlton Webb, plant safety and training supervisor, has developed a comprehensive program which integrates first aid and cardio pulmonary resuscitation instruction to handle life threatening medical emergencies. Background: Mr. Webb is a registered professional safety engineer, a qualified U. S. Bureau of Mines first aid instructor, and certified as a C. P. R. instructor by A.E.S.A. and the Alameda County Heart Association_ To provide training to District personnel, the purchase of a Recording Resusci Anne will be required. Recommendation: Authorization of $1,100 for the 1978- -79 budget allocation for the purchase of a Recording Resusci Anne. DGN:mcg Recommendation Approved: Roger J. Dolan General Manager-Chief Engineer Respectfully submitted, D. G. Miles Manager, Plant Operations a April 20, 1978 14EMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $1,100 FROM THE 1978 -79 BUDGET ALLOCATION FOR THE PURCHASE OF A PORTABLE AIR POWER SUMP PUMP Issue: The new reclamation facility requires the use of small portable sump pumps. Electrical power is not always readily available at some locations. Background: There exists a need for additional sump pumps at the treatment plant. These small sump pump units are usually electrical. However, in some areas, proper electric power does not exist but plant air power is available. An air powered pump would be light, efficient, and have the ability to be used rapidly. Recommendation: Authorization of $1,100 from the 1978-79 budget allocation for the purchase of an air powered sump pump with two inch discharge. DGN:mg Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations Fi r 1"c3 ;rTTM 1w.v- �...rv..,�._.,..__ _ a April 20, 1978 14EMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $1,100 FROM THE 1978 -79 BUDGET ALLOCATION FOR THE PURCHASE OF A PORTABLE AIR POWER SUMP PUMP Issue: The new reclamation facility requires the use of small portable sump pumps. Electrical power is not always readily available at some locations. Background: There exists a need for additional sump pumps at the treatment plant. These small sump pump units are usually electrical. However, in some areas, proper electric power does not exist but plant air power is available. An air powered pump would be light, efficient, and have the ability to be used rapidly. Recommendation: Authorization of $1,100 from the 1978-79 budget allocation for the purchase of an air powered sump pump with two inch discharge. DGN:mg Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations April 20, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $800 FROM THE 1978 -79 BUDGET ALLOCATION FOR THE PURCHASE OF A MODEL 120 TP3 -1 THREE INCH DIAPHRAGM PUMP Issue: The existing three inch diaphragm Homelite pump is approximately 15 years old and in a bad state of repair. Background: Due to the age of the three inch diaphragm pump unit, the District is no longer able to get parts to fix the engine. The Homelite Company has terminated the replacement parts for this pump. Due to age and excessive use, the pump is unable to function properly at this time. Recommendation: Authorization of $800 from the 1978 -79 budget allocation for the purchase of an aircooled four cycle engine and pump, Model 120 TP3 -1• DGNmg Recommendation Approved: Roger J.Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations L ti eJ � r � April 20, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $800 FROM THE 1978 -79 BUDGET ALLOCATION FOR THE PURCHASE OF A MODEL 120 TP3 -1 THREE INCH DIAPHRAGM PUMP Issue: The existing three inch diaphragm Homelite pump is approximately 15 years old and in a bad state of repair. Background: Due to the age of the three inch diaphragm pump unit, the District is no longer able to get parts to fix the engine. The Homelite Company has terminated the replacement parts for this pump. Due to age and excessive use, the pump is unable to function properly at this time. Recommendation: Authorization of $800 from the 1978 -79 budget allocation for the purchase of an aircooled four cycle engine and pump, Model 120 TP3 -1• DGNmg Recommendation Approved: Roger J.Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations co April 20, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $500 FROM THE 1978 -79 BUDGET ALLOCATION FOR THE PURCHASE OF A UNIVERSAL LEVEL- TRANSIT AND AN ALUMINUM TRIPOD Issue: From time to time, small inhouse jobs require the use of a level or transit for proper control. Background: The District treatment plant personnel have found it necessary to modify and make minor design changes to various pieces of equipment and structures. These minor inhouse changes do not require the accuracy and professional capability of a full survey party. However, some control is necessary. A universal level- transit of the type normally used by a con- tractor would suffice. Recommendation: Authorization of $500 FROM THE 1978 -79 budget allocation for the purchase of a universal level- transit and tripod. DGNmg Recommendation Approved: Roger J.Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations April 20, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roder J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $500 FROM THE 1978-79 BUDGET ALLOCATION FOR THE PURCHASE OF AN OVEN TO HEAT BEARINGS Issue: A heating device is required in the shop In order to heat bearings for pressing onto shafts. Background: The contract does not provide for any type of heating device for bearings at the new shop facility. An oven would fulfill this require- ment. Additionally the bearing manufacturers recommend an oven over an oil bath heater. An oil bath heater would be considerably more expensive. An oven suitable for heating very large bearings such as is found in a centri- fuge or pump would be purchased. Recommendation: Authorization of $500 from the 1978 -79 budget allocation for the purchase of an oven to be used to heat bearings. DGN :mg Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations .00 �n J April 20, 1978 MEMORANDUM FOR: HONORBLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager--Chief Engineer SS -16'-'7 SUBJECT: AUTHORIZATION OF $2,000 FROM THE 1978 -79 BUDGET ALLOCATION FOR THE PURCHASE OF A PORTABLE FLOW PROPORTION SAMPLER Issue: The portable proportional sampler would be used to take raw sewage samples in sewer trunk lines for the Source Control Program. Background: The present sampler needs to be replaced because the sampler clock device barely functions, and it is not flow proportional. Recommendation: Authorization of $2,000 from the 1978 -79 budget allocation for the purchase of one portable flow proportion sampler. DGN:mg Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations PP April 20, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $3,000 FROM THE FIELD MODIFICATION APPROVAL OF NOVEMBER 15, 1977 FOR ELECTRICAL WORK INCLUDING REWIRING STRAINER CONTROLS AND ADDING POWER AS REQUIRED TO THE MACHINE SIiOP Issue: The Phase I contract did not provide for proper control of the strainers and proper power to various portions of the machine shop. Background: After District occupancy of various portions of the plant, several items of electrical work are required. The strainer controls were wired according to contractual specifications. However, plant personnel found that this system needed to be modified in order to better perform the task. In the machine shop, power was not provided for all the mechanical equipment. Additionally, receptacles are needed at various locations. This work could have been done by the Contractor through a change order, but the District believes that this work might impact the Contractor's progress. Therefore, it is recommended that this work be performed by a private contractor. There are two reasons for this: (1) the present workload of District forces is excessive, and (2) union labor would be required on some items of sensitive equipment. Recommendation: Authorization of $3,000 from the field modification approval of November 15, 1977 for the rewiring of strainer controls and adding power to various locations of the machine shop. Respectfully submitted, D. G. Niles DGN :sl Manager, Plant Operations Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer CCU April 20, 1978 012-1 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $3,000 FROM THE FIELD MODIFICATION APPROVAL OF NOVEMBER 15, 1977 FOR THE INSTALLATION OF T140 SUMP PUMPS IN THE DRAINAGE SUMPS ADJACENT TO THE AERATION AND NITRIFICATION TANKS Issue: The Phase I contract does not provide for the installation of sump pumps in the northwest and south drainage sumps adjacent to the aeration tanks. Background: Because of contractual commitments, the Central Contra Costa Sanitary District purchased the sump pumps required for the north- west and south drainage sumps. These drainage sumps serve the aeration and nitrification tanks, the secondary clarifiers, and the final clarifiers. These 10 -inch pumps were previously purchased by the District for the sumps. Due to the District personnel's workload, it is more practical to hire an outside contractor to install these large units. These sumps are approximately 25 feet deep. The contractor who is hired should have expertise in installation under these conditions. Recommendation: Authorization of $3,000 from the field modification approval of November 15, 1977 for the installation of two sump pumps. DGN:sl Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations 00 1 f - April 20, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: ALLOCATION OF BUDGET RESOURCES IN THE AMOUNT OF $2,600 FOR TELEPHONE DICTATION EQUIPMENT Issue: Senior plant personnel can more efficiently generate reports, memoranda, and typed copy by using dictation equipment. Background: A single IBM 6 :5 Dictation Recorder has been effectively used by A. C. Russell, Senior Engineer, for the past year. His evaluation of the unit suggests that the Senior Engineers, Construction Coordinator, and various section chiefs could benefit by dictating copy to be typed rather than submitting manuscript. This need was foreseen, and the installation of the EPABX telephone equipment under the Stage 5A, Phase I contract included a telephone dial up interface to dictation equipment. The only additional equipment required for a general access dial up dictation system would be a tone--decoder which would permit the caller to control the dictation recorder remotely via the telephone tone pad. It is further recommended that a portable recorder be purchased to supplement the dial up capability when a telephone is inaccessible (such as in an automobile) or when portability is required (such as on a job walkthrough). Recommendation: Allocation of budget resoures of $2,000 for one IBM Tone Control Unit, and 00 for one 6:5 Portable Recorder. DGN:mg Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations -r g-- -7 �-' L Filed:' .. April 20, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $2,102.64 FROM THE 1978--79 BUDGET ALLOCATION FOR THE PURCHASE OF SIX MINERS FIRST AID STATIONS Issue: First aid stations are to be located in six strategic locations through- out the treatment plant. Background: The Miners First Aid Station contains everything needed in order to render first aid. These stations are to be located on the main floor of the solids building, water filtration plant, main pump and engine room, main administration building, pump and blower room, and the nurse's station. Recommendation: Authorization of $2,102.64 from the 1978-79 budget allocation for the purchase of six Miners First Aid Stations, MSA No. 13500. DGN:mg Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations 0Q_ Fil i April 20, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $400 FROM THE 1978 -79 BUDGET ALLOCATION FOR THE PURCHASE OF A HIGH LINE SAFETY VOLTMETER Issue: The District treatment plant personnel do not have possession of a high line safety voltmeter in the 12.5KV range. Background: Primary power to the water reclamation plant is on the order of 2,300v.or 12.5KV. Presently the District does not have a method of checking locally to see if the high voltage lines are in fact without power prior to a workman commencing work on the line. In the past, workmen have carefully locked out and walked the line to make sure that power had been disconnected. However in order to preclude the possibility of an accident, it is necessary to have a high line safety voltmeter with which to check the power locally. Recommendation: Authorization of $400 from the 1978 -79 budget allocation for the purchase of a high line safety voltmeter, range O -5KV, 0 -15KV. DGN:mg Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations LN NO April 20, 1978 ME MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: ALLOCATION OF $1,600 FROM THE 1978 -79 BUDGET ALLOCATION FOR THE PURCHASE OF FOUR UHF PAGERS Issue: Critical safety or other time - important messages must occasionally be relayed to senior staff personnel. If these people are away from their offices, radio paging is the most effective way of transmitting the message. Background: Radio pagers have been made available to several plant staff mem- bers for the past six months. These units have been used extensively and have proven themsselves to be an invaluable communications aid. Six pagers were provided under the Stage 5A, Phase I contract, and these units have been assigned. Four additional pagers are requested for allocation to the Safety Director, Construction Coordinator, Maintenance Superintendent, and Laboratory Superintendent. Recommendation: Allocation of $1,600 from the 1978 -79 budget allocation for the purchase of four RCA Personalert UHF Pagers. Respectfully submitted, D. G. Niles Manager, Plant Operations DGN:mg Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer 00 %L r ' April 20, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $2,000 FROM THE 1978 -79 BUDGET ALLOCATION FOR A MULTIPOINT STRIP RECORDING METER Issue: An accurate multipoint recorder is needed in order to accurately ascertain the nature of a problem in a complex treatment process. Background: In order to properly define a problem, one of the most important things in a complex treatment process is to discern and identify all of the parameters of the problem. An accurate recording device is needed in order to properly define a particular process problem. This recording device should be portable and capable of recording several inputs on the same recording chart. A Model 15 multipoint recorder capable of recording up to 24 inputs would fulfill the requirements at the treatment plant. Recommendation: Authorization of $2,000 from the 1978 -79 budget allocation for the pure ase of an eleven inch, Model 15 multipoint recorder. DGN:mg Recommendation Approved: Roger J, Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations J. April 20, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $300 FROM THE 1978 -79 BUDGET ALLOCATION FOR THE PURCHASE OF A CREDENZA Issue: Adequate and secure storage space is not available in all of the offices. Background: The office in question requires the use of a storage cabinet with drawers and sliding doors which can all be secured during night opera- tions. A credenza fulfills these requirements and additionally has an extended tabletop work area. Recommendation: Authorization of $300 from the 1978 -79 budget allocation for the purchase of a credenza. DGNmg Reco7.nendation Approved: Roger J.Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations U Fi6j, 00 00 April 20, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: ALLOCATION OF BUDGET RESOURCES OF $600 FOR 19 INCH EQUIPMENT RACK Issue: A complete spare MUX, compatible with units installed at the treatment plant, will be relocated from the San Ramon Pump Station to the plant. A rack is required for the MUX chassis and the associated power supplies. Background: On June 21, 1977, authorization was granted to proceed with the relocation of the San Ramon MUX to the plant site. The unit will be con- figured as a test MUX, and also as a training aide to plant instrumentation personnel. The unit will require an industry standard 1.8m x 19 inch rack for mounting. Such a rack is generally available from one of several vendors. Recommendation: Allocation of $600 in the 1978 -79 budget for purchase of a 1.8m x 19 inch rack. DGN:mg Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations Filed: April 20, 1978 00 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: ALLOCATION OF $1,000 OF BUDGET RESOURCES FOR THE PURCHASE OF MUX 1/0 CARD TEST CONNECTORS Issue: MUX 1/0 failures can be most effectively diagnosed if proper test connectors are available. Background: The Contractor's servicing and maintenance of the twenty MUX units at the plant have relied heavily on the use of test connectors for the MUX 1/0 cards. These test connectors will not be supplied to the District at the conclusion of the contract. It is desirable, therefore, that the District own a complete set of test connectors for subsequent online fault diagnosis of the MUX equipment. Recommendation: Allocation of $1,000 in the 1978-79 budget for purchase of MUX 1/0 card test connectors. DGN:mg Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations 00 00 April 20, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS 5--/ e -? f VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $971.25 FROM THE 1978 -79 BUDGET ALLOCATION FOR THE PURCHASE OF A PNEOLATOR RESUSCITATOR Issue: The Pneolator Resuscitator is utilized to restore breathing, especially after an accident resulting from electrocution, drowning, or suffocation. Background: Our greatest need would be in the incidence of inhalation of chlorine gas. Acid created by the mixture of C12 and H2O creates blisters on the lungs. This machine is made to exert a slightly positive pressure which will not harm the blisters which have formed on the lungs, thereby preventing pulmonary endema. Recommendation: Authorization of $971.25 from the 1978 --79 budget allocation for the purchase of a Pneolator Resuscitator. DGN:mg Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations April 20, 1978 i` MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer 5 ~r�-- ?V SUBJECT: AUTHORIZATION OF $2,150 FROM THE 1978`79 BUDGET ALLOCATION FOR A SET OF DIES FOR THE PRESS BRAKE Issue: Dies for the press brake were not provided under the contract for Stage 5A, Phase I. Background: The press brake will not function without a set of dies. The Contractor was not obligated to provide these dies under the terms of the contract. In order to make use of this piece of equipment, the District has determined which standard dies will be necessary. Recommendation: Authorization of $2,150 from the 1978 -79 budget allocation for the purchase of a set of standard dies for the press brake. DGN:mg Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations April 20, 1978 MEMORANDUM FOR: HONORABLE MEMBERS Of THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer 5 -i8 -7y- SUBJECT: AUTHORIZATION OF $1,050 FROM THE 1978 -79 BUDGET ALLOCATION FOR A TAPER ATTACHMENT FOR THE LE BLOND LATHE Issue: Taper cutting is required on various machine parts during manufacture. Background: The taper attachment for the LeBlond lathe was not supplied under the contract. This capability is required for some pieces of equipment and for cutting pipe threads. The machine shop is unable to do any taper work without this attachment. Recommendation: Authorization of $1,050 from the 1978-79 budget allocation for the purchase of a taper attachment for the LeBlond lathe. Respectfully submitted, D. G. Niles DGN:mg Manager, Plant Operations • April 20, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $2,267.60 FROM THE FIELD MODIFICATION APPROVAL OF NOVEMBER 15, 1977 FOR ELECTRICAL WORM. INCLUDING REWIRING STRAINER CONTROLS AND ADDING POWER AS REQUIRED TO THE MACHINE SHOP Issue: The Phase 1 contract did not provide for proper control of the strainers and proper power to various portions of the machine shop. Background: After District occupancy of various portions of the plant, several items of electrical work are required. The strainer controls were wired according to contractual specifications. However, plant personnel found that this system needed to be modified in order to better perform the task. In the machine shop, power was not provided for all the mechanical equipment. Additionally, receptacles are needed at various locations. This work could have been done by the Contractor through a change order, but the District believes that this work might impact the Contractor's progress. Therefore, it is recommended that this work be performed by a private contractor. There are two reasons for this: (1) The present workload of District forces is excessive, and (2) Union labor would be required on some items of sensitive equipment. Recommendation: Authorization of $2,267.60 from the field modification approval OT November 15, 1977 for the rewiring of strainer controls and adding power to various locations of the machine shop. DGN:mg Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer Respectfully submitted, D. G. Niles Manager, Plant Operations