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Home My WebLink AboutAGENDA BACKUP 04-06-1978April 4, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS FROM: John J. Carniato, Counsel for the District SUBJECT: BAY AREA AIR POLLUTION CONTROL DISTRICT VIOLATIONS, NOTICES NOS. 6648 & 6649 ISSUE: Central Contra Costa Sanitary District Violation Notices Nos. 6648 dated November 24, 1977 and 6648 dated December 1, 1977. RECOMMENDATION: After investigation, it appears the violations are accurate and t Is Counsel's recommendation that compromise fines be paid and made a part of our claim against the contractor. There are early indications that the violations result from malfunctioning of equipment due to contractor's error. / 1 Rep"tful llsu i tad, arnfdto s 1 for the District JJC:jv - April 3, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION FOR ONE PARCEL, P.A. 78 -17 WALNUT CREEK AREA TO BE INCLUDED IN PENDING ANNEXATION TO THE DISTRICT 0 moo. Q ice eID e6 `0r �e a Qec �G�e �o• 5 O`t'�Paat QatGe\ e V1I. NB 1 4/6/78 Board Action a try of N , 0 XP \1 P G pe 78 -17 W.C. YES 5.74 Boundary IV Partnership Proposed Subd. 4984 433 California St. Approved plan and Negative San Francisco, CA 95104 Declaration by the City of 135 - 050 --15 Walnut Creek. RECOMMENDATION: Authorize Parcel 78 -17 to be IncI.uded in pending annexation to the District. Respectfully submitted, W. C. Dalton Deputy General Manager -Chief Engineer WCD:WG:sf Recommendation Approved: Roger J. Dolan General Manager -Chief Engineer 1 - 0 VI. OB 2 4/6/78 April 3, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: FINANCIAL PLAN UPDATE ISSUE: To complete project application forms for 5B -I (and possibly 5B -II, Stage I), it will be necessary to have a current Financial Plan. BACKGROUND: The last revision of the Financial Plan was July 1, 1977. Since then, we have received the annual audit, and a number of changes in project planning have occurred. Further revision will be necessary after receipt of the 1977 -78 audit and possibly after the election, and after project grant contract execution. This particular revision assumes that the Jarvis -Gann Initiative does not pass, that grants will not be forthcoming after the 5B -II, Stage I project, and that short term borrowing (30 months) will be necessary by 1986. RECOMMENDATION: Review and adopt the April 6, 1978 Financial Plan for use until the June 6, 1978 election results are analysed. WCD :jv Ap roved: Rog J. Dolan General anager -Chief Engineer Respectfully submitted, W W. C. Dalton Deputy General Manager -Chief Engineer f J J. CAitNIATU ANTRAL- CONTRA COS Counsel I'm rle District SANITARY DISTRICT Tel. 939- 5330 CLYDE M. liUPliiNS 12S0 SPR INGBROOK ROAD Secretary MArLING ADDRESS P O BOX 5266 WALNUT GREEK CAL.IFORN A 94596 TEL 934 6727 AREA CODE 415 March 30, 1978 CENTRAL CONTRA COSTA SANITARY DISTRICT Financial Plan ROGER J. DOLAN General Manager -Chief Engineer W. C. DALTON Deputy General M:ulager -Chief Engineer Notes to supplement Financial Plan dated April 4, 1978. Refer to line numbers on left margin of chart. Under wastewater capital improvements, Treatment Plant, the grant % for projects as listed is net to allow for ineligible items. Treatment Plant includes disposal (outfall) and all reclamation and energy recovery works. 1. Grant Project complete. The 1978-79 work is for re- grading and restoration for areas used for supernatant ponding and construction borrow and fill. The 1981 -82 work is for levee reinforcement, and work after that date will be general upgrading. 2. Project approximately 99% complete and will provide 40 MGD primary and 30 MGD advanced treatment including nitrification and denitrification. (Pending estimated claims and lawsuits are included in 1979 -80 costs.) 3. Project complete. (Five hundred forty -five (545) thousand $ in 1972 -73 is engineering by Bechtel, Inc., which was included in Phase I and for which grant funds have been received under Phase I.) Provides 30 MGD water reclamation including filters and terminal storage reservoir. A second contract completed certain items. (Pending estimated claims and law suits are included in 1979 -80.) 4. Stage 5B, Phase I project to bring secondary treatment capability to 40 MGD. E1R /EIS hearing was held September 30, 1976 for entire 5B project. 5. Stage 5B, Phase 11 is the solid waste energy recovery project substituting RDF for natural gas or fuel oil in the existing sewage solids conditioning process. It involves a front -end solid waste processing plant, RDF storage and transportation, and modifications to furnaces. � - Recycled Paper Financial Plan 2 6. Stage 5B, Phase III is the second stage of the solid waste energy recovery project which will include expansion of the front -end solid waste plant and of the thermal energy conversion units to provide additional power for the water reclamation plant. 7. Stage 6 project is planned to expand the treatment plant capacity to the next logical stage, and the reclamation plant capacity to the demand level for reclaimed water. Although no grant funds are anticipated for this project, there is a possibility that State and Federal laws may be changed. Under present regulations, planning must begin when 75% of capacity is reached. Projections indicate that this expansion must be In service in the mid-- 1980's. 8. Miscellaneous plant improvement projects include alterations to the out - fall and plant site as well as interval upgrading of various plant elements. 9. Line E (1974 -75 expenditure) may require minor improvements covered under Miscellaneous. Watershed 23 requires two major paralleling projects, the first is under contract. 10. Line G (Watershed 33) is the major trunk line problem facing the District and planning is under way. Uncertainties about population distribution and density in the service area make it advisable to delay construction and pipe sizing as long as practical, but it is necessary to establish alignment and secure certain rights of way in the near future. It may be necessary to construct segments between Walnut Creek and Danville in advance of actual need in order to take advantage of cooperative project planning with the City of Walnut Creek and the County Flood Control District. Recent forecasts for WS 33 indicate a substantial population reduction from previous planning studies. The 1977 -78 project is for paralleling on the San Ramon summit area, and is under contract. As watershed charges are collected, paralleling from the summit to Danville is planned. 11. Miscellaneous trunk sewer projects are shown followed by improvements to capacities of pumping stations and force mains to Line M (Martinez Trunk). The possible future use of this facility by the Mt. View Sanitary District is too speculative to permit planning at this time. 12. Bollinger Canyon pipeline to eliminate or extend the existing leach field was approved for Step I grants funding but declared ineligible for construc- tion . The capacity problem during wet weather is under study and will be corrected. 13. Provision for advancement of funds for secondary watershed trunk construction is made in the next few years. Recoveries from previous advances and collections of watershed charges are expected to offset these expenditures. Financial Plan 3 14. Funding is provided for structure sealing and system improvement to improve operation of the collection system and to reduce maintenance costs and infiltration /inflow. 15. Only limited Local lmprovment District work is planned in the future primarily where public health problems exist. A reversion to the 1911 or straight 1913 State Improvement Acts would eliminate District funding involvement (aside from preliminary engineering and planning). 16. Funding for miscellaneous improvements to the collection system by District forces to supplement contract work under Line 14 above and reimbursable work performed for other agencies. The proposed office is included in 1978 -79. 17. & 18. These are the fixed bond service obligations of the District, and the G.O. issues are covered by a special tax rate. 19. It may be necessary to borrow on a short -term basis to provide cash -flow funding. See 1987 -90. 19. A. Repayment of Federal funds by and for industrial users. This section of the Federal regulations has been suspended for further study. 20. Sewage collection costs are estimated to cover inflation (and growth to 198o-81). 21. Sewage treatment costs are based on estimates from Brown and Caldwell for 1977 -78 to 1981 -82. 1981 -82 reflects lowered fuel costs which are considered to offset other increases, as does 1984 -85 when the second resource recovery project is complete. 22. Provisions are made for increased future maintenance of the outfall. 23. Engineering was assumed to stabilize activities and costs are increased with inflation. 24. Administration was increased for inflation and growth to 1980 -81 and for inflation after that. 25. General, which includes employee benefits and other basic District over- head items, is increased to match inflation and growth to 1980 -81 and at the inflation rate thereafter. 26. The Environmental Quality Charges (sewer service charge) is based on present State and Federal regulation. The amount must at least equal the Operation and Maintenance and replacement costs of the District. In our case, this would be the total 0 & M expenditure less the payment by Concord for its share of treatment, disposal and overhead costs of the District. Financial Plan 4 27. The present special service charges were phased out with the implementation of the full sewer service charge in 1977 -78 (Line 26) and the industrial cost recovery revenue is substituted thereafter on this line. 28. The major revenue under Service Contracts will be payment by Concord for operational costs for treatment and disposal of their sewage (33% of Lines 21 + 22 - Line 31 + 15% for overhead). 29. Property taxes for 0 & M (Running Expense) were phased out when the full service charge became effective. 30. 0 E M Revenues & Recoveries have been held at a level lower than their recent average to reflect less activity in local improvement districts, building and miscellaneous activities. 31. Reclaimed water revenue is based on Water District anticipated sales and contract guarantees. 32. "Miscellaneous" reflects payments for work performed for other agencies on a reimbursable basis. Revenues from sale of recovered resources at front -end solid waste plant as estimated by Brown & Caldwell are not included in any Expenditure - Revenue calculations. 33• Contract Capital Payments are the payments by the City of Concord for its share of capital improvements (including G. 0. bonds) at the Treatment Plant. Concord Capital Payments ($1,000) ELOJ ect to 7 -75 Molding Basins 5A, Phase 1 5A, Phase II Misc. 75 -76 5A -I 5A -II Misc. 76 -77 Holding Basins 5A -I 5A -II 5B-11 Misc. Total Net Expend. Expend. 827 238 28,570 2,127 1,814 1,814 i,5504 Concord 1,112 1,112 5,977 415 493 Z-,_W5 1 , 694 22,F0C (53) 276 121 504 605 1,453 357 313 Share 1,106 1,106 962 2 �_09 1 008 3,076 continue... Financial Plan Gi continued... Total Net Project Expend. Expend. Concord Share 77 -78 5A -1 Est. 817 5A -I1 Est. 27 5B -1 1,235 5B -II 293 Misc. ",372 581 72 3,74V 30 +�$� 78-79 Molding Basins 300 58-1 (174) 5B -I1 204 5B -Ili 600 Misc. 343 5A -1 (983) 5A -11 (694) —�+0+ (101) 495 39+3 3,643 79 -80 T. P. Fxpenditures 16,530 Grants 12,975 3,555 888 80 -81 T. P. Expenditures 19,800 Grants 16,187 3 -� 903 81 -82 T. P. Expenditures 10,300 Grants 1,575 9,925 2,481 82 -83 et. seg. Concord share at 25% of Treatment Plant Expenditures 34. Fixture charge revenue is geared to growth of system and to new Sewer Service Charge Units at increased fixture charge rates, if necessary. 35. Annexation charge revenue is largely dependent on properties already within the District which will develop and pay charges at old rates. 36. Refer to lines 17 and 49. Financial Plan 3 1 37. Property tax revenue (and rate) for capital improvements can be phased out as adequate capital reserves are accumulated and other sources of revenue substituted. 38. Recoveries from LID's can be controlled and predicted, but recoveries from advances to secondary watersheds will depend on the total amounts of such advances and the rate of development within tributary areas. The overall watershed program showed a surplus for the first time in 1976 -77. 39. It has been assumed that the District will continue its money management program and keep necessary reserves invested. 39A See line 19. 40. Grants received & anticipated are as follows: 1973-74 1967 T.P. Expansion 0288 $ 113,000 Holding Basin 293,000 Project 5A, Phase 1 8,912,000 9,31 ,000 1974-75 1967 T.P. Expansion 0288 $ 42,100 Holding Basin 295,300 Project 5A, Phase 1 17,471,000 $17,808,400 1975 -76 Project 5A, Phase 1 $12,543,000 Project 5A, Phase II 10 883 000 $23,426,000 1976 -77 Project 880465701 $ 5,000 Project 0288 18,500 Project 5A, Phase 1 6,095,700 Project 5A, Phase II 349,700 Project 5B, Phase 1 0 Project 58, Phase II 169,200 6,638,100 $ 1977 -78 Bollinger Canyon & 0288 60,000 1978 -79 Project 5A, Phase 1 $ 983,000 Project 5A, Phase 11 694,000 Project 58, Phase 1 924,000 Step 1 & 2 Project 56, Phase 1 1,750,000 Constr. Project 513, Phase II 696,000 Step 1 $ 5,0 7,000 continued... Financial Plan 1979-80 Project Project Project Project Project 1980 -81 Project Project 1981-82 Project Project 5A, 5A, 5B, 5B, 5B, 5B, 5B, 5B , 5B, Phase Phase Phase Phase Phase Phase Phase Phase Phase 1982 -83 Project 5B, Phase III 1983 -84 Project 5B, Phase III 1984 -85 Project 6 7 EPA @ 75% $ 4,500,000 EPA @ 75% 2,225,000 1,750,000 Constr. 1,500,000 Steps 1 & 2 3,000,000 Constr. $12,975,000 $ 16,187 Constr. Steps 1 & 2 1,575 Constr. Constr. Constr. Constr. Stages 1 & 2 1985 -86 Project 6 1986 -87 Project 6 1987 -88 Project 6 41. Withdrawals from and additions to ( } the Capital Reserve Funds represent the actual difference between total Expenditures and total Revenues. 42. thru 47. Except for 43. B. this section of the Plan is awaiting new State Water Resources Control Board instructions. 42. E 43. This inciudes the accumulation of retained I.C.R. revenue. We are required to establish a Wastewater Capital Reserve Fund as part of the Grant program. This fund can substitute for our present Sewer Construction Fund, but it is desirable to continue the separate Sewer Construction Fund as a Construc- tion Capital Reserve Fund. For purposes of this Financial Plan, the two were combined first and then separated to indicate the minimum amount which must be maintained in the WCRF, 00%) of Line 44, or Line 46) under present regulations. Concord and CCCWD contracts provide that each agency will share in and keep available reserves as shown, thus reducing the amount the Sanitary District must accumulate. (This I.C.R. requirement has been suspended by EPA, and the SWRCB is working on new Revenue Program Guidelines.) N Financial Plan a 44. The plant values shown begin with audits to 1973 -74, then add the construc- tion costs as plant increments are completed. 115. One- thirtieth of Line 44. 46. Accumulation of Line 45. 47. Accumulated total cost of treatment facilities to local taxpayers. To Line 44 is added $2,175,224 for the outfall. The investment of the City of Concord is not shown separately. 48. Assessed Valuation projections were based on the growth factor and anticipated inflation after 1977 -78. 49. By law, Assessed Value (Line 48) and fixed bond service costs (Line 17) establish this rate. 50. The adoption of a sewer service charge, effective for the 1976 -77 fiscal year, eliminated the tax rate for 0 & M or Running Expense. 51. This plan shows the eventual elimination of the balance of the Running Expense tax rate used for capitalization. However, in view of financing uncertainties and pending litigation, a reduced rate should be continued. 52. Addition of Bond, 0 & M and Capital tax rates. 53. Plant flows for average dry weather condition in million gallons per day are based on addition of all Concord flow and anticipated rate of growth for service area with no allowance for wet industry or substantial change in water use patterns(based on ABAG projections at 103 gpcd). 54. This line reflects water pollution treatment capabilities as planned to meet projected plant flows. 55. The total annual flow is shown as recorded. 56. Population served is based on 1970 and 1975 census figures and rate of growth and is related to County Planning Work and ABAG Series 3 projections. 57. The Sewer Service Charge units are the estimated living units of all types, plus commercial and industrial connections as equivalents. 0 Financial Plan 9 Sewer Service Charge Units ABAG Family Size projections applied to County and ABAG population with adjustment for commercial users. ABAG 1970 County wide 3.22 Danville -San Ramon 3.59 W.C., Concord, P.H. 3.37 Orinda, Laf., Mor. 3.05 1970 3.4 1975 3.3 1980 3.2 1985 3.1 1990 3.0 1995 2.8 2000 2.6 2000 2.59 Persons per living unit 2.67 2.67 2.55 58. The annual Service Charge was estimated by dividing the Service Charge Unit total into the annual Environmental Quality Charge total. 59. The growth rate of the District was assumed to decrease and stabilize in 1980 at 2% per year. (Over the past 10 years, annual growth has averaged 5.25% in added miles of public sewer, 9.07% in increased average daily plant flow, 4.6% in area of District, and 8.9% in total A-V.) 60. inflation was assumed to decrease to 6% which has been fixed by the national administration as an acceptable level. Footnote: These notes and the Financial Plan dated April 6, 1978 are issued for interim review only and will be updated and corrected after the annual budget is adopted, and the audit received. Pending changes in the SWRCB guidelines may affect the format of the next revision. W. C. Dalton Deputy General Manager -Chief Engineer WC D : rm 3/30/78 April 3, 1978 MEMORANDUM FOR: HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZATION OF $35,000 FOR OFFICES AND CONFERENCE ROOMS AT THE WATER POLLUTION CONTROL/RECLAMATION PLANT Issue: The potential litigation and long term staff requirements will require office and conference facilities which presently do not exist. Background: The proposed facilities can be made available at the Water Pollu- tion Control /Reclamation plant at an approximate cost of $35,000 by utilizing an unused storage room. The advantages of converting this storage room are: I. Provides facilities at the job site 2. Can be implemented quickly 3. Provides office and conference space at a cost of $25 /sq.ft. 4. Facility provides a high level of security 5. Facility can be utilized in the future. Recommendation: Authorization of $35,000 for additional offices and conference rooms at the Water Pollution Control /Reclamation plant. DGN:mg Reviewed: W. C. Dalton Deputy General Manager -Chief Engineer Approved: tri,dX Counsel Respectfully submitted, D. G. Niles Manager, Plant Operations Reviewed: Roger 7. Do n General Manager -Chief Engineer VII. NB 2 4/W71 0 March 6, 1978 N MEMORANDUM TO: D. G. Niles, Manager, Plant Operations FROM: Kenneth Barker, Construction Coordinator SUBJECT: ESTIMATE OF COSTS FOR PROPOSED OFFICES Attached is an order of magnitude estimate for the proposed offices in the basement of the administration building. /. za.� Kenneth Barker KB:mg Construction Coordinator Encl. N Order of Magnitude estimate for Converting Storage Room to Offices and Document Storage I. Refurbish storage roar as per attached sketch Pacific Mechanical Corp. (verbal estimate) $25,000 2. Install telephones $ 1,000 3. Purchase and install paper shredder $ 1,000 4. Install copying machine $ 500 5. Furniture and filing cabinets $ 5,000 6. Miscellaneous $ 1,500 $34,000 to kk Q J to kk Q -u- harp do -770,Y .j u u -I n b3ddd - H`1317 77rj 77Vli /131V It VII. N; 4/1, 6 March 28, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: AUTHORIZE $7,000 TO COVER THE COST OF SEAL COATING VARIOUS ROADS DISTURBED BY DISTRICT CONSTRUCTION AND MAINTENANCE PROJECTS ISSUE: As part of the District's road restoration program, various county, city and private roads require seal coating to restore surfaces disturbed by District sewer construction and maintenance projects. A tabulation is attached. BACKGROUND: In the past the District has been able to effect a savings by contracting with the county to perform this work at actual cost during their annual scheduled seal coating program. Again this year we have requested that the county include the District work in their scheduled seal coating program. RECOMMENWHION: Authorize $7,000 to cover the cost of approximately 15,900 sq.yds of seal coating to restore various roads in the District as shown on the attached tabulation. Respectfully submitted, Jack L. Best Mager- Engineering Department JLB:RM:sf Attachment Reco endation pp ved: Roge J. Do an General Manager- -Chief Engineer n r-I d O U w cn o� R.'d Of-QM-,7NNOnOOnOn ri W W CON OONmN r-I N O n Nww r-{ Crd M wr- ImNCAHC14 ul H >C 0 0oOOOOtn0000O0 0 W N.7O Y an C> C) w.D c•'1tom O 00 04 CN .D �7 r-1 Cn -7 1, W �7 N � t�0 to r-1 nU'1ann.-!•nNNcNCrywcrl tr1 Qi r-I N N H N -Y a r? y-+ H ri O anrnW00Nm 0'T an.DW-1 O -Apo 4;4.)x-1 3oa r-i r•i -I U 4j 423 co H r-4 r-I r-I N U •rl an C4 C1 ui �i L� oo tv .o an C. 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OB 4J6/78 March 27, 1978 MEMORANDUM FOR: THE HONORABLE MEMBERS OF THE BOARD OF DIRECTORS VIA: Roger J. Dolan, General Manager -Chief Engineer SUBJECT: APPROVAL OF PLANS AND PROJECT MANUAL (SPECIFICATIONS) AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR DISTRICT SEWERING PROJECT 2814, RELOCATION OF THE 39 -INCH LINE C TRUNK SEWER BETWEEN GRAYSON CREEK AND WALNUT CREEK CHANNELS TO ACCOMMODATE THE PROPOSED STATE FREEWAY PACHECO AREA ISSUE: The State Department of Transportation has requested subject work and has executed a Utilities AGreement numbered 466.6 in which they agree to pay all cost of the relocation except for any betterment that we may derive. BACKGROUND: We have received notification from the State (letter March 1, 1.978 attached) that right -of -way is clear and that they request our relo- cation be accomplished prior to the State Freeway construction, estimated to start late 1978 or early 1979. The job construction is estimated at $381,240. RECOMMENDATION: Approve plans and project manual and authorize advertising for bids for DSP 2814. Respectfully submitted, Jack L. Best pager- Engineering Department JLB:DLS:sf Attachment Recommendation pp ved: Roge J. Dc an General Manager -Chief Engineer