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Home My WebLink AboutBOARD ACTION SUMMARY 09-04-14Jl Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday September 4, 2014 2:00 p.m. 1. ROLL CALL B(- 4RD OF DIRECTORS D3 L7D R. G67LLr411S President 1 HCHAEL R.11CGILL President Pro Tem P.4 UL H. C9 USEY J�4A- IESA. NEJEDLY T.4D J. PILECKI PHONE: (925) 228 -9500 FAX: (925) 372 -0192 www. centralsan. org PRESENT: Members: Causey, McGill, Nejedly, Pilecki, Williams ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introduction of Terrina Manor, Human Resources Analyst BOARD ACTION: Ms. Manor was unable to attend the Board meeting, so she will be introduced at the September 18, 2014 Board meeting. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Receive the National Association of Clean Water Agencies (NACWA) Platinum 16 Peak Performance Award. BOARD ACTION: Received the award from Plant Operations Superintendent Doug Little. 4. CONSENT CALENDAR a. Approve minutes of July 31, 2014 Board meeting. b. Adopt Resolutions 2014 -026 through 2014 -030 recognizing 2014 Service Award recipients. September 4, 2014 Board Meeting Action Summary Page 2 C. Approve expenditures dated September 4, 2014. d. Receive July 2014 Financial Statements and Investment Reports. e. Adopt Resolution 2014 -031 establishing the Sewer Construction Fund and Debt Service Fund appropriations limit in the amount of $89,854,209 for Fiscal Year 2014 -15, in accordance with Article XIII B of the California Constitution and select the change in the California per capita personal income percentage for use in computing the appropriations limit. Readopt the Statement of Investment Policy (Board Policy No. BP 005) for District assets, with no changes; and approve the Investment Guidelines Document for the Government Accounting Standards Board (GASB) 45 Trust, also with no changes. g. Set October 2, 2014 at 2:00 p.m. as the date and time for a public hearing to consider adopting an uncodified ordinance to establish the document entitled: CCCSD Standard Specifications for Design and Construction, 2014 Edition, in accordance with District Code Section 9.08.010. h. Adopt Resolution 2014 -032 approving changes to the District's Conflict of Interest Code and directing the Secretary of the District to complete the 2014 Conflict of Interest Code Biennial Notice. Authorize General Manager's attendance at the Utility Executive Leadership Institute in Kirkland, Washington from September 10 -13, 2014. Authorize the General Manager to amend an existing professional consulting services agreement with NexLevel Information Technology, Inc., to increase the contract ceiling from $12,800 to $140,000 for security remediation resulting from the recent network vulnerability assessment, District Project 8195CY. k. Establish, add and authorize the filling of a Collection System Maintenance Scheduler position (G -67, $6,514 - $8,003); and delete a vacant Maintenance Crew Leader position (G -67, $6,514 - $8,003). Approval recommended by Administration Committee. Authorize implementation of Option 4B under the newly established Bay Area Commuter Benefit Program ( BACBP) to ensure the District's compliance with the BACBP as of September 30, 2014. Approval recommended by Administration Committee. M. Authorize the Board President to enter into a contract with Industrial Employers Distributors Association (IEDA) to provide labor negotiation September 4, 2014 Board Meeting Action Summary Page 3 services for the District for the period October 2014 through January 2018 at an estimated cost of $90,000. Approval recommended by Administration Committee. n. Waive non - material omission and award a construction contract in the amount of $396,246 to Corrpro Companies, Inc., the lowest responsive and responsible bidder for construction of the Cathodic Protection, Phase 1, District Project 8425; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. Reviewed by Engineering & Operations Committee. BOARD ACTION: Adopted Items 4.a., 4.b., and 4.e. — 4.m. as recommended. Referred Items 4.c. and 4.d. back to the Finance Committee for review. Adopted Item 4.n. (4 -1; Causey, No). 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 1► reyn 6. REPORTS a. General Manager 1) General Manager Announcements The following announcements were included in the agenda packet: a) Associate Engineer Nathan Hodges to Attend the 29th Annual WateReuse Symposium in Dallas, Texas — September 7 -9, 2014 b) Napa Earthquake — CCCSD Condition Assessment and Aid Provided to Napa Sanitation District The following announcements were made at the meeting: C) Update on CCCSD Condition Assessment and Aid Provided to Napa Sanitation District in response to Napa Earthquake d) Kiewit Property and CoCo San Sustainable Farm Update e) Payment Received for Concord Landscape Project Grant f) Board President Williams to Speak at Master Gardeners Sustainability Fair on Saturday, September 6, 2014 September 4, 2014 Board Meeting Action Summary Page 4 g) Board President Williams Assumed the Presidency of California Association of Sanitation Agencies (CASA) during the August 20 -23, 2014 CASA Conference in Monterey BOARD ACTION: Received the announcements. b. Counsel for the District 1) Announce closed session (pursuant to Government Code Section 54957.7) BOARD ACTION: Received the announcement. C. Secretary of the District Secretary of the District Elaine Boehme announced the upcoming meetings of the Finance Committee on September 8 at 3:00 p.m.; Real Estate, Environmental & Planning Committee on September 9 at 3:00 p.m.; and Administration Committee on September 11 at 8:00 a.m. Y• .. iLQ�1�lCai'i1.OT-'�� 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member McGill a) August 19, 2014 — Administration Committee meeting — Member McGill (stipend) and President Williams (stipend). August 20 -23, 2014 - California Association of Sanitation Agencies (CASA) Conference, Monterey (expenses). Member Nejedly b) August 19, 2014 — Real Estate, Environmental & Planning Committee meeting — Member Nejedly (stipend) and Member McGill (stipend). General Manager Roger Bailey stated that he will develop an agenda for the meeting of CCCSD and Contra Costa Water District (CCWD) Board Members and provide that agenda to the Board for its input prior to the meeting. September 4, 2014 Board Meeting Action Summary Page 5 c) August 25, 2014 — Engineering & Operations Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). BOARD ACTION: Received the reports. 2) Board Member Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. None. 7. BUDGET AND FINANCE a. Receive Capital Improvement Budget (CIB) June 30, 2014 Year -End Status Report. Reviewed and receipt recommended by Engineering & Operations Committee. BOARD ACTION: Received CIB June 30, 2014 Year -End Status Report. b. Receive Pre -Audit Year -End Financial Results Summary for Fiscal Year 2013 -14. BOARD ACTION: Received Pre -Audit Year -End Financial Results Summary for Fiscal Year 2013 -14. 8. COST OF SERVICE STUDY — BOARD WORKSHOP NO. 3 a. Cost of Service Study — discuss policy issues associated with Recycled Water Program: 1) History of Recycled Water Program. 2) Recycled Water Policy. BOARD ACTION: Received the presentation and provided input to staff and Sudhir Pardiwala of Raftelis Financial Consultants. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION September 4, 2014 Board Meeting Action Summary Page 6 None. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 11. CLOSED SESSION a. Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(a): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Court of Appeal, 1St Appellate District, Division Four, Case No. A141913. b. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b). • One potential case BOARD ACTION: Held closed session. 12. REPORT OUT OF CLOSED SESSION None. 13. ADJOURNMENT —at 5:31 p.m