HomeMy WebLinkAboutENGINEERING & OPERATIONS ACTION SUMMARY 08-25-146. d. 1) C);
1 Central Contra Costa Sanitary District
SPECIAL MEETING OF THE BOARD OF DIRECTORS
CENTRAL CONTRA COSTA DAVID R. KgLLIAMS
SANITARY DISTRICT President
ENGINEERING & OPERATIONS MICHAEL R.MCGILL
President Pro Tent
COMMITTEE PAUL H. CAUSEY
JAMES A. NEJEDLY
TAD J. PILECKI
ACTION SUMMARY PHONE: (925) 228 -9500
FAX: (925) 676 -7211
Chair Pilecki www.centralsan.org
Member Causey
Monday, August 25, 2014
12:00 p.m.
2 "d Floor Conference Room
5019 Imhoff Place
Martinez, California
PRESENT: Chair Tad Pilecki, Member Paul Causey, General Manager Roger Bailey,
Director of Engineering Jean -Marc Petit, Director of Administration David Heath,
Provisional Capital Projects Division Manager Edgar Lopez (arrived after Item 3), Senior
Engineer Sasha Mestetsky (arrived after Item 3), Accountant Amal Lyon (arrived after
Item 3), Engineering Assistant III Earlene Millier (arrived after Item 3; left after Item 5),
Assistant to the Secretary of the District Donna Anderson, Senior Administrative
Technician Cynthia Granzella
Call Meeting to Order
Chair Pilecki called the meeting to order at 12:15 p.m.
2. Public Comments
None.
3. Discuss management of the Capital Improvement Budget (CIB) process,
including budget tracking and reporting and possible changes to the prioritization
and estimation process
General Manager Roger Bailey stated that one of the Board's goals in its newly
adopted Strategic Plan is to annually update the Capital Improvement Program, a
Engineering & Operations Committee Action Summary
August 25, 2014
Page 2
part of which includes ensuring transparency of the CIB. He said staff wished to
begin a dialog to address ways to modify the format of the District's CIB so
pertinent data is more readily accessible to Board Members and the public.
While all relevant information is contained within the current reporting format, he
acknowledged that some figures must be derived from data located elsewhere in
the CIB. He asked for the Committee's input in this regard.
Chair Pilecki said the current system has worked for over twenty years and he
believes transparency is evident. Furthermore, once a new accounting software
system is in place, as envisioned under the Information Technology (IT) Master
Plan under development, it will be easier for staff to prepare more detailed
reports without spending a lot of extra time. Adding more columns of data to the
current reporting format, when that information is already included elsewhere,
would create more work for staff, whose energy is better spent working on other
issues such as input for the IT Master Plan.
Member Causey said he believes the current CIB format makes it difficult to
figure out what amount the Board has authorized for any given project, thus
making it difficult to see if projects are running over or under budget.
Director of Engineering Jean -Marc Petit noted that another area that staff is
reviewing is changes to its methodology for prioritization of capital projects. Staff
has developed a template that is currently being tested throughout the four
capital programs (Treatment Plant, Collection System, General Improvements,
and Recycled Water). Once ready, staff will bring it to the Committee for input
prior to presenting it to the full Board.
Chair Pilecki supported this idea, especially if it does not create additional work
for staff.
Mr. Bailey said he would work with staff to modify the CIB reports in such a way
that staff will not be unduly burdened but the data will clearly indicate total
authorized budget amounts and any prior year carryovers. He noted that these
changes may also be helpful to newer staff members who work with the capital
program.
COMMITTEE ACTION: Discussed and provided input to staff.
4. Receive Fiscal Year (FY) 2013 -14 Capital Improvement Budget Year -End Status
Report
Provisional Capital Projects Division Manager Edgar Lopez reviewed the
information contained in the agenda packet. Noting that certain projects may be
Engineering & Operations Committee Action Summary
August 25, 2014
Page 3
over the "projected" expenditure amount, but not the "authorized" budget amount,
Chair Pilecki suggested the addition of one more column showing "total
authorized budget" to address Member Causey's concerns.
COMMITTEE ACTION: Received the report; directed staff to add another
column to the report showing "total authorized budget;" and recommended
the Board receive the report at the September 4, 2014 Board meeting.
*5. Review closeout of Capital Improvement Projects
Engineering Assistant 111 Earlene Millier reviewed her memorandum included with
the agenda packet. Chair Pilecki said he would like additional information added
to the Project Descriptions in Attachment 2 to her memorandum for the following
projects because they expended almost the entire 15 percent contract
contingency at the time the projects were awarded:
District Project 7241- Wet Weather Bypass Improvements
District Project 5973 - North Orinda Sewer Renovations, Phase 4
District Project 8401- Walnut Creek Sewer Renovations, Phase 9
Ms. Millier said she would add the requested information to the final version of
the memorandum (see attached final memorandum).
In response to a question from Member Causey about the Treatment Plant
Master Plan (TPMP), Mr. Bailey said the Plant of the Future work will be
encompassed within the scope of the TPMP. He said staff will provide the
Committee with an update on budgeting for the TPMP and how the Treatment
Plant of the Future costs will factor into the TPMP.
A PowerPoint was distributed (copy attached) on Projects Completed /Closed Out
in Fiscal Year 2013 -14. Mr. Lopez reviewed the portions related to the
Treatment Plant, General Improvements, and Recycled Water programs; Senior
Engineer Sasha Mestetsky reviewed the portion related to the Collection System
program.
With regard to TV inspection of sewer lines, Chair Pilecki inquired as to the
status of the collection system degradation analysis. Mr. Petit said staff has been
working on it and will present the results once they become available.
COMMITTEE ACTION: Reviewed closeout; provided input to staff; and
directed staff to augment the memorandum as indicated above.
Engineering & Operations Committee Action Summary
August 25, 2014
Page 4
6. Receive report regarding any projects approaching a budget overrun within the
15 percent General Manager authority, if needed
Mr. Mestetsky briefly summarized issues concerning the Lafayette Sewer
Renovations, Phase 8, District Project 8404. Final costs may go over the
authorized project total, but within the General Manager's authority.
COMMITTEE ACTION: Received the report and provided input to staff.
*7. Receive Change Order Log, Quarterly Reports, and Bid Schedules to compare
budgeted versus actual costs
Mr. Lopez discussed newly discovered structural repairs on Primary
Sedimentation Tank 3 that will be necessary as part of the Primary Treatment
Renovations, District Project 7285. The cost of the repairs is anticipated to be
within the General Manager's authority.
Mr. Mestetsky recapped an urgent repair situation in San Ramon that was
recently repaired by K. J. Woods, the contractor performing the Walnut Creek
Sewer Renovations, Phase 10, District Project 8413. This work was completed
on a Time and Material (T &M) basis and will result in a change order that may
potentially reach $50,000.
Mr. Lopez distributed Attachments 2 (Summary of Bids) and 6 (Post -
Bid/Preconstruction Estimate) (copies of which are attached) to the draft Position
Paper for the Cathodic Protection Project, Phase 1, District Project 8425. He
noted that the second lowest bidder had filed a protest that was subsequently
withdrawn. He asked the Committee Members if they would recommend
approval of the project to the full Board. Chair Pilecki said yes, Member Causey
said no because it exceeded the budgeted amount as currently written.
COMMITTEE ACTION: Received the reports and provided input to staff.
With regard to recommending that the full Board approve the Cathodic
Protection Project, Phase 1, District Project 8425, the Committee vote was
split (Pilecki -Yes; Causey -No.)
*8. Review a summary of the District's Collection System construction projects which
were awarded from 2003 to present; review design and construction costs as it
relates to industry standards
Mr. Petit handed out a spreadsheet (copy attached) of construction projects for
the District's Collection System from 2003 to present. It compared design costs,
construction management costs, and total project delivery costs with industry
Engineering & Operations Committee Action Summary
August 25, 2014
Page 5
standards for the indicated time period. In the category of "lessons learned, "he
said staff is going to start tracking costs associated with the "public relations"
aspect of capital projects (the costs of contacting customers before, during and
after construction), and survey costs (currently a part of design costs). He also
said staff is assessing its approach to property acquisitions and right -of -way
procedures. Finally, staff is looking at ways to refine the scope of various
renovation projects.
COMMITTEE ACTION: Reviewed the information and provided input to
staff.
9. Announcements
a. Future scheduled meetings:
Monday, September 22, 2014 at 12:30 p.m.
Monday, October 27, 2014 at 12:30 p.m.
Monday, November 24, 2014 at 12:30 p.m.
b. General Manager Roger Bailey announced that an assessment of the
District's facilities was conducted after the 6.0- magnitude earthquake that
occurred early yesterday morning center in the South Napa area; no
damage was found.
10. Suggestions for future agenda items
None.
11. Adjournment — at 3:00 p.m.
* Attachment
Projects Completed /Closed out
in FY 2013 -14
Engineering and Operations
Committee Meeting
August 25, 2014
Closed /Completed Projects
during FY13 -14 by Program
Program
Total Expenditures
Treatment Plant
$7,466,593
General Improvements
$967,016
Recycled Water
N/A
Collection S,, s�
$8,769,301
Total
$179202,910
1
s
Treatment Plant Program
$1 million
Project Title
Total Expenditures
Wet Weather Bypass
$ 3,297,882
Improvements
$ 960,725
Piping Renovations Phase 7
$ 1,415,110
Treatment Plant Program
< $1 million
Project Title
Expenditures
Treatment Plant Facilities Renovations
$ 220,016
Treatment Plant Asset Management
$ 960,725
Fire Protection Systems Improvements
$ 311,157
Treatment Plant Master Plan Update
$ 390,922
Secondary Process Improvements
$ 47,403
Aux. Boiler Burner Upgrade
$187,700
SCB Seismic Upgrade Study
$ 137,690
Solids Handling Equipment Evaluation
$ 54,115
Aeration System Renovation
$ 443,873
PA
0
General Improvements Program
< $1 million
Project Title
Expenditures
Imhoff Triangle Development
$ 58,321
Martinez Easement Acquisition
$ 115,052
Vehicle &Equipment Acquisition
FY 2012 -2013
$ 793,643
Back
Wet Weather Bypass
Improvements
Project Purpose:
This project improved the treatment plant's wet weather
bypass system by constructing a new outlet, under
appropriate conditions, ,stored flows can be discharged
directly to the Walnut Creek channel. Construction was
done in two phases (preioading fill to the clay soils and
facilities construction.
Scope of Work:
• Widened the Bypass Channel &installed box culvert
• Constructed a gated bypass structure on the Lower
Walnut Creek levee along Basin B.
• Grading and Asphalt Paving
t
Wet Weather Bypass
Improvements
Project Purpose:
This project improved the treatment plant's wet weather
bypass system by constructing a new outlet, under
appropriate conditions, ,stored flows can be discharged
directly to the Walnut Creek channel. Construction was
done in two phases (preioading fill to the clay soils and
facilities construction.
Scope of Work:
• Widened the Bypass Channel &installed box culvert
• Constructed a gated bypass structure on the Lower
Walnut Creek levee along Basin B.
• Grading and Asphalt Paving
t
f I
IM767-toW
• Engr, CM, Admin (39.5 %) $ 884,189
• Re„ ug latory Efforts $ 175,000
• Total Expenditures $3,297,882
9
5
Piping Renovations, Phase 7
Project Purpose:
To improve the reliability of the piping systems above
and below ground in the treatment plant by
inspection, renovation, and replacement as required.
Scope of Work:
• RAS piping and valve replacement at Clarifiers.
• Centrate piping replacement at Solids Building.
• Ash Dust collector replacement and upgrades.
• Recycled water replacement gates at Forebay
• Ventilation and odor control improvements for sludge
loading facility.
• Furnace instrumentation improvements.
2
Construction Contract 1t
(DW Nicholson)
• Change Orders (13.5 %) $ 99,387
• Final Contract $ 835,187
• Engr, CM, Admin (41.4 %) $ 346,346
• DAFT Emergency Costs $ 233,577
• Total Expenditures $1,415,110
7
Pl.
Collection System Program
> $1 million
Project Title
Project Title
Total Expenditures
Total Expenditures
North Orinda Renovations, Ph 4
North Orinda Renovations, Ph 4
$2,586,285
$2,586,285
Walnut Creek Renovations, Ph 9
Walnut Creek Renovations, Ph 9
$3,097,032
$3,097,032
N Inspection, Ph 2
TV Inspection, Ph 2
$1,870,714
$1,870,714
Collection System_ Program
< $1 million
Project Title
Total Expenditures
Smith Road CAD
$124,539
Alhambra Valley Assessment Districts
$130,063
Suspended Pipe Support
$387,782
San Ramon Bypass Pump
$44,391
San Ramon Pumping Station Upgrades
$424,331
Martinez Bypass Pump
$91,684
Pump Station SCADA O &M Manuals
$12,480
CI
North Orinda Renovations, Phase 4
Project Purpose:
Replace /Renovate deteriorating
and high maintenance sewer lines
Scope of Work:
Reconstruct approximately 14,700
linear feet of 8- to 15 -inch sewers
in Orinda
10
Financial Summary
Construction Contract $ 1,562,091
(Pacific Trenchless, Inc.)
Change Orders
• Project related (6.5 %) $101,715
• Added work (6.8 %) $106,446
Total Construction $1,770,252
Right -of -Way (1.7 %) $ 30,580
Survey (8.2 %) $145,747
Engr, CM, Admin (36.1 %) $639,706
Total Expenditures $2,586,285
North Orinda
Renovations,
Phase 4
Location Map
11
12
Walnut Creek Renovation, Phase 9
Project Purpose:
Replace /Renovate deteriorating and high
maintenance sewer Fines.
Scope of Work:
Reconstruct approximately 10,700 linear
feet of 6 -,8 -, and10 -inch sewer in Contra
Costa County and the City of Walnut
Creek.
13
Financial Summary
Construction Contract $1,788,794
(Ranger Pipelines, Inc.)
Change Orders
-Project related (2.6 %) $ 47,201
*Added work (1.5 %) $ 27,038
Total Construction Contract $1,863,033
Right -of -Way (4.3 %) $ 134,700
Survey (6.7 %) $ 208,382
Enqr, CM, Admin (29 %) $ 890,917
Total Expenditures $3,097,032
14
r €
tb
Sao
i v
Walnut Creek
t
,WALNW CREEX
Renovations, Phase 9
�t
Location Map
r
t
14
15
TV Inspection, Phase 2
Project Purpose:
Inspect and assess condition of 750,000
feet of sewer lines throughout the District.
Results are used to develop CS
Renovation Program and optimize CSO's
cleaning efforts.
Scope of Work:
Inspected 737,400 feet of sewer lines.
Identified sewers in urgent needs of
cleaning and /or repairs.
16
Financial Summary
Construction Contract $1,544,000
(Roto Rooter Plumbing Services)
Engr, CM, Admin (21.1%) $ 326,714
Total Expenditures $1,870,714
Questions?
Back
17
5.
Central Contra Costa Sanitary District
Revised August 27, 2014
TO: ENGINEERING AND OPERATIONS COMMITTEE
VIA: ROGER BAILEY, GENERAL MANAGER
JEAN-MARC PETIT DIRECTOR OF ENGIN�NG tnP
JEA �
EDGAR LOPEZ, PROVISIONAL CAPITAL PROJECTS DIV'N. MGR.
FROM: EARLENE MILLIER, ENGINEERING ASSISTANT III Pi
SUBJECT: CLOSEOUT OF CAPITAL IMPROVEMENT PROJECTS
Work has been completed on 24 capital improvement projects during the 2013 -14 fiscal
year.
As a result of the closeout of these projects, $755,437 is being returned to the
Treatment Plant, Collection System, and General Improvements Program. No Recycled
Water projects are being closed out this fiscal year and therefore, no money was
returned to the Recycled Water Program.
Below is a summary of the allocated budgets and expenditures for the closed projects
by program. Attachment 1 lists the allocated budgets and expenditures and
underun /(overrun) amounts for each project. Attachment 2 contains a brief summary of
the work completed under each project.
Program
Allocated Budget
Expenditures as
of June 30, 2014
Underrun = Amount
Returned to Program
Treatment Plant
$7,945,000
$7,466,593
$478,407
Collection System
$9,046,704
$8,769,301
$277,403
General Improvements
$986,643
$967,016
$19,627
Recycled Water
No Recycled Water projects closed in 2013 -14.
Totals
$17,978,347
$17,202,910
$775,437
Attachment 1
Budget and Expenditure Summary - 2014 Closeouts
TREATMENT PLANT PROGRAM CLOSING PROJECTS
DISTRICT
PROJECT NO.
PROJECT TITLE
ALLOCATED
BUDGET
EXPENDITURES
AS OF 6130114
UNDERRUN
(OVERRUN)
7241
Wet Weather Bypass Improvements
3,320,000
3,297,882
22,118
7268
Treatment Plant Facilities Renovations
250,000
220,016
29,984
7269
Treatment Plant Asset Management
1,184,000
960,725
223,275
7272
Aeration System Renovation
474,000
443,873
30,127
7283
Fire Protection System Improvements
318,000
311,157
6,843
7287
Treatment Plant Master Plan Update
467,000
390,922
76,078
7294
Secondary Process Improvements
$50,000
$47,403
$2,597
7295
Auxiliary Boiler Burner Upgrade
215,000
187,700
27,300
7296
SCB Seismic Upgrade Study
150,000
137,690
12,310
7298
Piping Renovations Phase 7
1,417,000
1,415,110
1,890
7313
Solids Handling Equipment Evaluation
100,0001
54,1151
45,885
Program Totals
$7,945,000
1 $7,466,593
1 $478,4071.
COLLECTION SYSTEM PROGRAM CLOSING PROJECTS
DISTRICT
PROJECT NO.
PROJECT TITLE
ALLOCATED
BUDGET
EXPENDITURES
AS OF 6130114
UNDERRUN
(OVERRUN)
5773
Smith Road Contractual Assessment District
124,539
124,539
0
5937
Alhambra Valley Assessment Districts
200,000
130,063
69,937
5948
TV Inspection, Phase 2
1,926,165
1,870,714
55,451
5955
Suspended Pipe Support
392,000
387,782
4,218
5973
North Orinda Sewer Renovations, Phase 4
2,589,000
2,586,285
2,715
5995
San Ramon Bypass Pump
55,000
44,391
10,609
6003
San Ramon Pumping Station Upgrades
452,000
424,331
27,669
8401
Walnut Creek Sewer Renovations - Phase 9
3,088,000
3,097,032
-9,032
8407
Martinez Bypass Pump
200,000
91,684
108,316
8409
Pump Station SCADA O &M Manual
20,000
12,480
7,520
Program Totals
$9,046,704
$8,769,301
$277,403
GENERAL IMPROVEMENTS PROGRAM CLOSING PROJECTS
DISTRICT
PROJECT NO.
PROJECT TITLE
ALLOCATED
BUDGET
EXPENDITURES
AS OF 6130114
UNDERRUN
(OVERRUN)
8225
Imhoff Triangle Development
63,000
58,321
4,679
8229
Martinez Easement Acquisition
130,000
115,0521
14,948
8513
lVehicle & Equipment Acquisition FY 2012 -13
793,643
793,643
0
Program Totals
$986,643
$967,016
$19,627
RECYCLED WATER PROGRAM CLOSING PROJECTS
DISTRICT
PROJECT TITLE
ALLOCATED
EXPENDITURES
UNDERRUN
PROJECT NO.
BUDGET
AS OF 6130114
(OVERRUN)
No Reycled Water projects closed in 2013 -14
Program Totals
$0
$0
$0
TOTALS: $17,978,347 $17,202,910 $775,437
Attachment 2
Project Descriptions -- 2014 Closing Projects
TREATMENT PLANT PROGRAM
Project # Project Title
7241 Wet Weather Bypass Improvements
The Wet Weather Bypass Improvements project modified and constructed new facilities
to accommodate large wet weather treatment plant flows. The project widened the
Bypass Channel, installed a concrete box culvert, and built a gated bypass structure on
the Lower Walnut Creek levee along Basin B. Extensive permitting from multiple
agencies was required to complete the project. Due to regulatory requirements, the
project was kept open for several years beyond the contract acceptance in order to
comply with environmental monitoring obligations on the Walnut Creek Channel.
Contract contingency was used to fund the regulatory efforts performed by consultants
and District staff.
7268 Treatment Plant Facilities Renovations
The Treatment Plant Facilities Renovations project is part of an ongoing program in the
Treatment Plant. This phase was used to help identify future facility renovation projects
in conjunction with the Treatment Plant Asset Management Plan project. Future projects
will be created for replacement needs of equipment.
7269 Treatment Plant Asset Management
The intent of this project was to develop a capital project forecasting tool for the
treatment plant. Asset data was improved in the Computerized Maintenance
Management System (CMMS), including service life estimates, condition, consequence
of failure, cost estimates, etc. Condition assessments were conducted for concrete
structures and asphalt pavement. A desktop evaluation was conducted to inventory the
piping within the treatment plant and provide an approximate cost estimate. Three
status reports were developed to document the project. The asset management
program development is being expanded throughout the District and will continue in the
next fiscal year under a new project number.
7272 Aeration System Renovation
Several consultant studies were conducted under this project that impacts the aeration
process and blowers. Such studies included nitrification and nutrient removal to help
develop long term financial capital planning. The project scope was delayed due to
significant air savings achieved by the aeration basin renovation project. A future project
will be created to address the electrical blower and improvements identified from the
analysis conducted under this project.
7283 Fire Protection System Improvements
The Fire Protection System Improvements project upgraded the entire Headquarters
Office Building fire alarm system and repaired several deficiencies within the treatment
plant. The new system has been upgraded to current Americans with Disabilities Act
(ADA) and National Fire Protection Agency (NFPA) standards and in compliance with
the local Fire Department.
Attachment 2
Project Descriptions -- 2014 Closing Projects
7287 Treatment Plant Master Plan Update
This project included the Plant of the Future Visioning exercise where two consultants
developed conceptual plans for the District to become the Plant of the Future
considering current or impending technologies, sustainable practices, and several
regulatory scenarios. The proposals and presentations were reviewed by the District
and a third -party technical review panel comprised of industry experts. This project also
included development and calibration of a wastewater treatment process simulation
model using BioWin software and included a summary report describing the process
model development and calibration approach. As a result of work accomplished under
DP 7287, Plant of the Future Roadmap was included in the FY14/15 CIB to support the
Zeolite - Anammox pilot and other efforts on a Master Plan.
7294 Secondary Process Improvements
This project identified several scope items that were constructed under separate
construction projects or postponed to future projects. These items include replacing
Return Activated Sludge (RAS) piping, gates, and future improvements to the waste
activated sludge system.
7295 Auxiliary Boiler Burner Upgrade
This project retrofitted both treatment plant auxiliary boilers with new ultra -low nitrogen
oxides (NOx) burners and other emission controls to meet regulations required by the
Bay Area Air Quality Management District. The project results allowed the boilers to
meet the current NOx permit limit of 15 ppm.
7296 Solids Conditioning Building Seismic Upgrade Study
A report presenting seismic retrofit options to the building and furnaces was completed
under this project. However, due to the uncertainty of new regulatory requirements and
future solids handling projects, the seismic upgrades are not recommended at this time.
This study may be used to help future projects within the Solids Conditioning Building.
7298 Piping Renovations Phase 7
This project was the 7t" phase of a multiple -phase treatment plant piping renovation
program. The project included replacement of RAS piping and valves at the clarifiers,
Solids Conditioning Building (SCB) centrate piping, ash dust collector, recycled water
sluice gates, improvements to the ventilation and odor control at the sludge loading
facility, and furnace scrubber water instrumentation improvements.
7313 Solids Handling Equipment Evaluation
This project was used to help plan for replacement of the existing centrifuges and to
fund a pilot study carried out by a vendor. Staff is continuing to evaluate the equipment.
The reports prepared under this project will be helpful to determine future replacement
of the centrifuges. Any additional planning, studies or pilots will be conducted under the
Centrifuge and Cake Pump Upgrades project.
Attachment 2
Project Descriptions -- 2014 Closing Projects
COLLECTION SYSTEM PROGRAM
Project # Project Title
5773 Smith Road Contractual Assessment District
Smith Road Contractual Assessment District (CAD) 2012 -1 designed and constructed
approximately 594 linear feet of sanitary sewer pipeline, together with appurtenant work
and facilities along Smith Road in Alamo. The project serves 7 residential properties.
5937 Alhambra Valley Assessment Districts
This project provided funds for a financing mechanism, Alhambra Valley Assessment
Districts (AVADs) for extension of public sewers into areas of the Alhambra Valley
currently served by septic tanks. The goals of the AVAD program were to assist
property owners with septic tanks to finance the cost of extending and connecting to the
public sewer; to avoid future use of septic systems and sewage pumping systems in the
Alhambra Valley; and to facilitate direct and indirect connections to the Alhambra Valley
trunk sewer. Six neighborhood sewer projects were financed through the AVAD
program in 2007 and 2008, but there has been no interest since. If interest renews and
the Board chooses to continue the program, new funding will be requested and a new
capital program established.
5948 TV Inspection
This project was a multi -year effort to gather video and condition data on the gravity
pipes within the District's sewer collection system. The inspection data is integrated
with the District's Geographic Data Integration (GDI) system, and together with previous
inspection data on sewers, adds to the historical record of pipeline condition. The data
is used to avert potential sewer overflows by identifying sewers in urgent need of
cleaning, and adjusting maintenance schedules to an optimum cleaning frequency. The
data is also used to assist in developing the District's Collection System Asset
Management Plan. This is the final TV Inspection Project under the capital budget. The
CCTV inspection program is now funded in the operations and maintenance budget.
5955 Suspended Pipe Support
This project identified and evaluated the 49 pipelines suspended from bridges
throughout the District's service area, then evaluated each for compliance with seismic
support requirements. Eight pipe support systems were identified as being inadequate
by a consultant structural engineer and the support systems were repaired and
upgraded. These included seven sanitary sewers and one recycled water line.
5973 North Orinda Sewer Renovations, Phase 4
This project is the fourth phase of multiple phases to renovate sewer pipelines as part of
the ongoing Collection System Renovation Program. This project installed
approximately 14,700 linear feet of 6 -, 8 -, and 15 -inch sewer lines within the public right
of way and in easements in the City of Orinda. This project used a variety of
construction methods including pipebursting, sliplining, open cut, and Horizontal
Directional Drilling (HDD). The contract contingency was used to repair an additional
Attachment 2
Project Descriptions -- 2014 Closing Projects
610 linear feet of sewer lines ranging from 6" to 15" diameter that was identified to be in
need of urgent repairs after the contract was awarded.
5995 San Ramon Bypass Pump
Under this project, Engineering staff, in consultation with Pump Station staff, evaluated
the need for a portable emergency bypass pump for the San Ramon Pumping Station.
The evaluation determined that the purchase of the pump, at a cost of $282,000, is not
necessary or cost effective at this time.
6003 San Ramon Pumping Station Upgrades
The San Ramon Pumping Station Upgrades project replaced a 100 -hp pump with a new
250 -hp pump to convey increasing wastewater flows from development in the
Dougherty Valley.
8401 Walnut Creek Sewer Renovations, Phase 9
This project is the ninth phase of multiple phases to renovate sewer pipelines as part of
the ongoing Collection System Renovation Program. This project installed
approximately 10, 700 linear feet of 6 -, 8 -, and 10 -inch sewer lines within public right of
way and in easements in Contra Costa County and in the City of Walnut Creek.
Construction methods included pipebursting and open cut. The contract contingency
was used to repair sanitary sewer lines that were damaged by others, for urgent repair
of a sewer siphon, and for the restoration of a drainage swale that was not identified by
the Contra Costa County Flood Control District during the design phase.
8407 Martinez Bypass Pump
During this project Engineering Staff, in consultation with Pump Station Staff, specified
and purchased a portable emergency bypass pump for the Martinez Pump Station.
8409 Pump Station SCADA O &M Manual
As a follow -up to the completion of the Pumping Station Supervisory Control and Data
Acquisition ( SCADA) Project, an operation manual for use by the pumping station staff
was developed in order to document the operation of the SCADA system.
Attachment 2
Project Descriptions -- 2014 Closing Projects
GENERAL IMPROVEMENTS PROGRAM
Project # Project Title
8225 Imhoff Triangle Development
Central San acquired approximately 1.1 acres of land west of the Household Hazardous
Waste Facility. Over the years, several possible uses for the property have been
proposed. In 2007, a Capital Project was created to look at various alternatives to
develop the property. A report was prepared outlining the environmental mitigation
steps that would be required to develop the property and several minor improvements,
such as fencing, have been made to the parcel. The parcel is currently used as buffer
property and there are plans to develop it.
8229 Martinez Easements
Central San took over the City of Martinez sewer collection system in 1967. As -built
plans and property rights documentation for the system was largely not available. A
separate capital project was established in 2008 to track costs associated with
researching and documenting property rights associated with sewer lines within the City
of Martinez as well as acquiring new easements where needed. This Capital Project
supported Martinez Sewer Renovation Phases 2 and 3. Capital costs for Martinez
Sewer Renovation Phase 4 are currently being charged directly to that project.
8513 2012 -13 Equipment and Vehicles Acquisition
This project provided funding for safe and cost - effective vehicles and equipment for FY
2012 -13. The project did not close at the end of FY 2012 -13 because of the late
delivery of one vehicle.
RECYCLED WATER PROGRAM
Project # Project Title
No Recycled Water Projects were closed in 2013 -14.
ATTACHMENT 2
CATHODIC PROTECTION, PHASE 1
DISTRICT PROJECT 8425
SUMMARY OF BIDS
PROJECT NO.: 8425 DATE: AUGUST 18, 2014
PROJECT NAME: CATHODIC PROTECTION, PHASE 1
PROJECT LOCATION: TREATMENT PLANT AND VARIOUS LOCATIONS IN
CONTRA COSTA COUNTY
NO. OF ADDENDA: 2 ENGINEER'S ESTIMATE: $455,000
NO.
BIDDER
BID PRICE
1
Corrpro Companies, Inc.
$396,246
Hayward, CA 94545
2
Farwest Corrosion
$440,756
Downey, CA 90241 -5517
3
Exaro Technologies Corporation
$622,735
Burlingame, CA 94010
4
American Construction & Supply, Inc.
$760,011
Corte Madera, CA 94925
BIDS OPENED BY /s/ Elaine R. Boehme, CIVIC
DATE: August 18, 2014
N: \PESUP \Position Papers \Mestetsky \8425 Award PP- Cathodic Protection Ph 1 8- 22- 14.docx Page 6 of 7
ATTACHMENT 6
CATHODIC PROTECTION, PHASE 1
DISTRICT PROJECT 8425
POST -BID / PRECONSTRUCTION ESTIMATE
No.
Item Description
Amounts
% Construction Cost
1.
CONSTRUCTION
a. Construction Contract
$396,246
b. Contingency at 15%
$59,754
c. Permits
$5,000
SUBTOTAL - CONSTRUCTION COST
$461,000
100%
2.
CONSTRUCTION MANAGEMENT
a. District Forces
-
- Inspection
$45,000
- Construction Management
$15,000
- Public Relations
$3,000
- Operations Support
$10,000
b. Consultants
- Material Testing
$5,000
- JDH Corrosion Consultants, Inc.
$20,000
SUBTOTAL - CONSTRUCTION MANAGEMENT
$98,000
21%
4.
TOTAL PROJECT COST
$559,00
5.
FUNDS AUTHORIZED TO DATE
$
6.
ADDITIONAL ALLOCATION NEEDED TO COMPLETE
PROJECT Line 4 - Line 5
N: \PESUP\Position Papers\Mestetsky\8425 Award PP- Cathodic Protection Ph 1 8- 22- 14.docx pPage 7 of 7
Project Name
DP #
Award Year
Pipe
Renovated
(LF)
Design Cost (Pre Bid
Expenditures)
Construction
Management Cost
Total Project Delivery
(Includes Full Time
Inspection)
Total Construction
(TCC)
( Cost
(Incudes Bid, Const.
Contingency and
Permits)
Total Project Cost
( Not including
RoW)
Engineering &
Public Relations
Survey
Drafting
Total
Right of Way
Acquisition
1
2
3
4
5 =2 +3 +4
6
7
8 =5 +7
9
10 =8 +9
$
% of Bid Cost
(Column 9)
Total
$
% of Bid Cost
(Column 9)
$
% of Bid Cost
(Column 9)
Walnut Creek Sewer Renovations, Phase 1
5428
19- Jun -03
5,000
$ 265,000
26%
$214,000
21%
$ 479,000
47%
$ 1,022,000
$ 1,501,000
Walnut Creek Sewer Renovations, Phase 2
5709
20- May -04
5,500
$ 210,000
18%
$194,000
17%
$ 404,000
35%
$ 1,168,000
$ 1,572,000
Pleasant Hill Road East Improvements
5553
20- May -04
6,000
$ 260,000
14%
$196,000
11%
$ 456,000
25%
$ 1,817,143
$ 2,273,143
South Orinda Sewer Improvements, Phase 2
5558
19- May -05
24,200
$ 270,000
13%
$248,000
12%
$ 518,000
25%
$ 2,094,000
$ 2,612,000
Walnut Creek Sewer Renovations, Phase 3
5929
2- Jun -05
7,100
$ 185,000
12%
$303,000
19%
$ 488,000
31%
$ 1,595,000
$ 2,083,000
North Orinda Sewer Renovations, Phase 1
5759
16- Jun -05
10,500
$ 280,000
11%
$285,000
11%
$ 565,000
22%
$ 2,535,000
$ 3,100,000
Danville Sewer Renovations, Phase 1
5758
18- May -06
4,900
$ 210,000
17%
$197,000
16%
$ 407,000
33%
$ 1,243,558
$ 1,650,558
North Orinda sewer Renovations, Phase 2
5833
6- Jul -06
9,700
$ 410,000
14%
$295,000
10%
$ 705,000
25%
$ 2,862,000
$ 3,567,000
Walnut Creek Sewer Renovation, Phase 4
5826
3- Aug -06
7,900
$ 241,000
10%
12%
$ 536,000
22%
$ 2,395,000
$ 2,931,000
Walnut Creek Sewer Renovation, Phase 5
5964
10- May -07
6,500
$ 140,000
10%
00
12%
$ 310,000
21%
$ 1,460,000
$ 1,800,000
North Orinda sewer Renovations, Phase 2.1
5968
7- Jun -07
3,700
$ 49,000
3%
t$295,000
00
9%
$ 220,000
12%
$ 1,846,000
$ 2,498,000
North Orinda sewer Renovations, Phase 3
5963
5- Jul -07
6,400
$ 149,500
14%
00
18%
$ 344,500
32%
$ 1,092,000
$ 1,439,000
Martinez Sewer Renovations, Phase 1
5975
9- Jul -07
2,650
$ 147,000
15%
00
12%
$ 267,000
27%
$ 982,000
$ 1,292,000
Walnut Creek Sewer Renovations, Phase 6
5972
1- May -08
9,800
$ 497,000
25%
$230,000
12%
$ 727,000
37%
$ 1,970,000
$ 2,697,000
South Orinda sewer Renovations, Phase 3
5985
7- Aug -08
6,700
$ 195,000
15%
$227,000
17%
$ 422,000
32%
$ 1,328,700
$ 1,750,700
Danville Sewer Renovations, Phase 2
5954
19- Mar -09
1,300
$ 48,000
22%
$65,000
30%
$ 113,000
52%
$ 217,000
$ 330,000
South Orinda Sewer Renovations, Phase 4
5950
7- May -09
11,500
$ 255,000
$ 120,000
$ 375,000
27%
$ 359,000
$215,000
16%
1 $ 590,000
43%
$ 1,379,000
$ 2,328,000
Lafayette Sewer Renovations, Phase 6
5958
18- Jun -09
13,200
$ 250,000
$ 95,000
$ 345,000
21%
$ 180,000
$215,000
13%
$ 560,000
35%
$ 1,607,000
$ 2,347,000
Pleasant Hill Sewer Renovations, Phase 1
5961
6- Aug -09
2,500
$ 122,000
$ 15,000
$ 137,000
38%
$ 3,000
$77,000
21%
$ 214,000
59%
$ 365,000
$ 582,000
Walnut Creek Renovations, Phase 7
5974
6- Aug -09
11,000
$ 267,000
$ 68,000
$ 335,000
18%
$ 157,000
$248,000
13%
$ 583,000
31%
$ 1,857,000
$ 2,597,000
Hall Drive Sewer Renovation, Phase 2B
5932
20- May -10
2,600
$ 212,000
$ 86,000
$ 298,000
32%
$ 271,000
$117,200
13%
$ 415,200
45%
$ 925,270
$ 1,611,470
Martinez Sewer Renovations, Phase 3
5952
5- Aug -10
5,350
$ 259,220
$ 81,365
$ 340,585
31%
$ 230,000
$298,000
27%
$ 638,585
58%
$ 1,102,942
$ 1,971,527
Diablo Sewer Renovations, Phase 1
5953
5- Aug -10
5,900
$ 323,000
$ 167,000
$ 490,000
32%
$ 249,000
$252,000
17%
$ 742,000
49%
$ 1,510,000
$ 2,501,000
Lafayette- Pleasant Hill Road Trunk Sewer
5994
5- May -11
5,600
$ 259,000
$ 259,000
13%
$ 6,000
$310,000
15%
$ 569,000
28%
$ 2,039,000
$ 2,614,000
South Orinda Sewer Renovations, Phase 5
5989
19- May -11
11,000
$ 383,000
$ 156,000
$ 539,000
30%
$ 189,000
$250,000
14%
$ 789,000
44%
$ 1,779,000
$ 2,757,000
Lafayette Sewer Renovations, Phase 7
5990
16- Jun -11
14,000
$ 407,000
$ 106,000
$ 513,000
26%
$ 35,000
$220,000
11%
$ 733,000
37%
$ 1,996,680
$ 2,764,680
Walnut Creek Renovations, Phase 8
5992
7- Jul -11
10,000
$ 267,000
$ 62,000
$ 329,000
21%
$ 19,000
$185,000
12%
$ 514,000
33%
$ 1,548,700
$ 2,081,700
North Orinda Sewer Renovations, Phase 4
5973
17- May -12
14,400
$ 290,000
$ 81,000
$ 106,000
$ 477,000
26%
$ 25,000
$280,000
15%
$ 757,000
42%
$ 1,807,000
$ 2,589,000
Walnut Creek Renovations, Phase 9
8401
21- Jun -12
12,000
$ 322,000
$ 150,000
$ 472,000
21%
$ 38,000
$292,000
13%
$ 764,000
33%
$ 2,286,000
$ 3,088,000
Lafayette Sewer Renovations, Phase 8
8404
21- Mar -13
8,300
$ 376,000
$ 125,000
$ 501,000
32%
$ 95,000
$234,000
15%
$ 735,000
47%
$ 1,549,500
$ 2,379,500
Diablo Sewer Renovations, Phase 2
5976
11- Jul -13
11,800
$ 290,000
$ 155,000
$ 113,000
$ 558,000
22%
$ 120,000
$392,000
16%
$ 950,000
38%
$ 2,493,000
$ 3,563,000
North Orinda Sewer Renovations, Phase 5
8411
17-Apr-141
7,800
$ 300,000
$ 92,000
$ 103,000
$ 495,000
24%
$ 70,000
$424,000
21%
$ 919,000
45%
$ 2,031,000
$ 3,020,000
Walnut Creek Renovations, Phase 10
8413
3-Jul-141
8,500
$ 420,000
1 $ 183,000
1 $ 148,000
$ 751,000
1 28%
$ 33,000
$430,000
16%
$ 1,181,000
1 44%
$ 2,671,000
$ 3,885,000
Average: 8,282 $ 326,397
$ 122,294 $ 237,703;
564,x;:
$ 1,653,773
$ . 2,29,251
Total renovated since 2003 (CIPP, sliplining, interceptors, spot repairs projects are not 273,300
included):
Industry Average for Pipe Systems Projects (CA Multi- Agency CIP Benchmarking Study. Annual Report - Updated 2013. Tables 3 -6
and 7, Pages 29 and 30.)
TCC - Total Construction Cost: construction contract, change orders, utility relocation, and construction by agency forces (CSO).
Total Project Delivery - Includes Design and Construction Management. Does not include RoW.
Public Outreach and Interagency coordination was not included in calculations of Industry Averages.
Average TCC
$ 1,060,000
$ 760,000
�f r
Nr- 1
_ �JJJJ�JJJJJJ� �t;
r
J ' J-JJJJJJ�JJJ_JJJ-�
New-
I I a r U 'l IJ-ri,
Table 3 -6
Project Delivery Costs by Project Type (% of TCC) (Full Range of TCC)
Table 3 -7
Project Delivery Costs by Project Type (% of TCC)
(Smaller Proiect Subset of TCC)
gC-)
�v
z
p
0) O
v
co-) =
O n
1:0. C
Type
`-"
=
�'c °'
c
0 0�
ID
�o 0
."•a
O
O
Z O
Municipal Facilities
21%
...
35%
=
70
Municipal Facilities
19%
14%
33%
2.35
88
Parks
28%
21%
49%
0.49
53
Pipe Systems
23%
20%
42%
1.06
270
Streets
25%
20%
45%
0.74
244
Average
24%
19 %%
43%
0.92
655
Table 3 -7
Project Delivery Costs by Project Type (% of TCC)
(Smaller Proiect Subset of TCC)
Notes:
Project Delivery percentages represent arithmetic averages of the individual projects and do not represent the
result.,, from the regression analyses.
s Project Delivery percentages vary from year to year based on the selection and the composition of the projects
in the database.
s Total excludes projects delivered by alternative delivery mechanisms such a design - build, 7OC, and CM@R.isk.
Projects delivered by alternative techniques are retained in the database but not analyzed. These projects are not
included in the 655 projects selected for analysis in the Update 2013 Study.
A
0
00
M
tyN
�cv�
�
�w�
'0. 3
Type
N
=
o < o.
3
0 0�
ID
�o 0
zo
a �
=
Municipal Facilities
21%
14%
35%
1.00
70
Parks
30%
23%
53%
0.42
43
Pipe Systems
25%
21%
46%
0.76
217
Streets
27%
21%
48%
0.52
195
Average
26%
20%
46%
0.65
525
Notes:
Project Delivery percentages represent arithmetic averages of the individual projects and do not represent the
result.,, from the regression analyses.
s Project Delivery percentages vary from year to year based on the selection and the composition of the projects
in the database.
s Total excludes projects delivered by alternative delivery mechanisms such a design - build, 7OC, and CM@R.isk.
Projects delivered by alternative techniques are retained in the database but not analyzed. These projects are not
included in the 655 projects selected for analysis in the Update 2013 Study.