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Home My WebLink AboutREAL ESTATE, ENVIRONMENTAL & PLANNING ACTION SUMMARY 08-19-14Central 4. d. /) 4) Sanitary District REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT REAL ESTATE, ENVIRONMENTAL & PLANNING COMMITTEE ACTION SUMMARY Chair Nejedly Member McGill Tuesday, August 19, 2014 3:00 p.m. 2 "d Floor Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS: DAVID R. WILLIAMS President MICHAEL R. MCGILL President Pro Tem PAUL H CAUSEY JAMES A. NEJEDLY TAD J. PILECKI PHONE: (925) 228 -9500 FAX.- (925) 372 -0192 www.centralsan.org PRESENT: Chair Jim Nejedly, Member Mike McGill, General Manager Roger Bailey, Director of Administration David Heath, Director of Engineering Jean -Marc Petit, Environmental Services Division Manager Danea Gemmell, Provisional Senior Engineer Nathan Hodges, Provisional Associate Engineer Melody LaBella, Associate Engineer Dan Frost, Chair of the WateReuse Research Foundation and General Manager of the West Basin Municipal Water District Richard Nagel, General Manager of Delta Diablo Gary Darling, former Deputy General Manager at Dublin San Ramon Services District and Past President of the WateReuse Association David Requa, Senior Administrative Technician Christina Gee Call Meeting to Order Chair Nejedly called the meeting to order at 3:00 p.m. 2. Public Comments None. *3. Presentation by representatives of the WateReuse Research Foundation: Mr. Richard Nagel, Chair of the WateReuse Research Foundation and General Manager of the West Basin Municipal Water District; Mr. Gary Darling, General Manager of Delta Diablo; and Mr. David Requa, formerly Deputy General Real Estate, Environmental & Planning Committee Action Summary August 19, 2014 Page 2 Manager at Dublin San Ramon Services District and Past President of the WateReuse Association Richard Nagel gave the PowerPoint presentation included in the agenda packet and distributed a binder entitled, "Direct Potable Reuse — A Path Forward" (attached). He described the ongoing research regarding direct potable reuse of wastewater, including how to achieve the treatment and process reliability; address economic, technical, and operational issues; and foster positive community awareness, education, and acceptance. So far, almost fifty public and private contributors have given about $6 million toward the Foundation's $10 million goal. Chair Nejedly noted that direct potable reuse was, to him, simply another form of recycled water. Like recycled water, the idea may be received with negative public opinion at first, but it is another area for the District as a sewer district to do something productive with its water. He suggested that the Foundation prepare a brief presentation to the Board and that Gary Darling be present for that discussion. General Manager Roger Bailey recommended that the Foundation ask for a specific dollar amount from the Board when it makes its presentation. Mr. Nagel commented that, unlike recycling water, direct potable reuse does not require laying down costly pipe. He added that, with a contribution, the District would receive regular updates on the progress of the project, which is currently in its vision phase. COMMITTEE ACTION: Received the presentation and recommended the Board receive a presentation from the WateReuse Research Foundation and contribute to the research. 4. Receive update regarding ongoing discussions with Contra Costa Water District (CCWD) General Manager to determine areas where both agencies can collaborate regarding recycled water General Manager Roger Bailey stated that he has been meeting with CCWD's General Manager Jerry Brown and he hoped to continue the dialogue on issues of similar interest and ironing out the details on collaborations on recycled water projects. He suggested that a joint meeting be held between President Williams and President Pro Tem McGill, their counterparts on the CCWD Board, Mr. Brown, and himself. The Committee agreed there was value to having such a meeting and suggested that they, as the Real Estate, Environmental & Planning Committee, meet with CCWD instead of the Board President and President Pro Tem. Real Estate, Environmental & Planning Committee Action Summary August 19, 2014 Page 3 COMMITTEE ACTION: Received update and directed staff to schedule a meeting of the Real Estate, Environmental & Planning Committee with CCWD General Manager Jerry Brown and Board Members of CCWD. *5. Receive information as to how much recycled water was used by contractors who took advantage of the District's hydrant recycled water program during the last drought cycle and update on Residential Drought Response Program Provisional Associate Engineer Melody LaBella distributed a graph of water usage (attached) and reported that staff is still working on the details of the District's Residential Recycled Water Program, which will need to be approved by the Department of Public Health (DPH) and the Regional Water Quality Control Board (RWQCB). Staff and the Committee discussed Dublin San Ramon Services District's (DSRSD) similar program for use as an example for how the District may set up its program. Having just toured DSRSD's free filling stations, Provisional Senior Engineer Nate Hodges noted that DSRSD's program took five months to put in place. Staff reported that the new recycled water hydrant located on Willow Way in Concord was operational, and the Committee recommended that staff post a sign for better visibility. COMMITTEE ACTION: Received information and update. 6. Receive update on use of recycled water at Contra Costa Country Club (CCCC) Staff stated that they have not been able to confirm with CCCC staff the motivation for their current major renovation project, but that in past conversations, their Golf Course Superintendent had mentioned that the golf course is being sprayed with herbicides to kill its grass and make it lighter to remove, since the entire golf course is being reseeded. Staff will continue to follow -up and will provide an update at the next meeting. COMMITTEE ACTION: Received update and requested staff follow up with CCCC and other golf courses for additional information. 7. Receive update on grant status from Sante Esposito of Federal Advocates Environmental Services Division Manager Danea Gemmel) reported that because there is a lack of activity in Washington, DC (no more project earmarks) and because the District does not have a defined project, it does not make sense to continue retaining Mr. Esposito's lobbying services. Staff has other ways of tracking legislative bills and staying engaged in the process, such as through the Western Recycled Water Coalition, led by Delta Diablo and by attending California Association of Sanitation Agencies (CASA) conferences. Ms. Gemmell Real Estate, Environmental & Planning Committee Action Summary August 19, 2014 Page 4 added that in the future, staff could also hire a grant writer to pursue outside grant funding opportunities. Mr. Bailey stated that, for these reasons, staff recommended that the contract with Federal Advocates be terminated. COMMITTEE ACTION: Received information and concurred with staff recommendation to request the Board terminate its contract with Federal Advocates. 8. Discuss the following suggested future agenda items: a. Treatment Plant Master Plan b. Collection System Master Plan C. Recycled Water Master Plan Chair Nejedly stated that, in the interest of reducing work for staff, he does not need to receive reports on the nuts and bolts of each Master Plan, which, in his opinion, is the responsibility of the General Manager. He noted that drafting the plans is a moving target that will eventually make its way to the Board level for input and approval. Member McGill suggested that staff could present to the Committee reports it would be generating as part of the process, regardless of Committee involvement. General Manager Roger Bailey stated that the Master Plans are important documents, and he would prefer to have assessments made internally, by the Committee, and the Board. He stated that, under his vision, the items in the planning stages would be presented to the Real Estate, Environmental & Planning Committee; however, once a project is identified, it will be presented to the Engineering & Operations Committee. COMMITTEE ACTION: Received staff's plan to present the Master Plans to the Real Estate, Environmental & Planning Committee while in the planning stages. 9. Announcements a. Future scheduled meetings: Tuesday, September 9, 2014 at 3:00 p.m. Tuesday, October 7, 2014 at 3:00 p.m. Date and Time TBD - November 2014 Real Estate, Environmental & Planning Committee Action Summary August 19, 2014 Page 5 b. Provisional Senior Engineer Nathan Hodges stated that the Prop 84 grant disbursement for the Concord Landscape Project, District Project 7299, is expected to be received during the week of August 25, 2014. The check will be in the amount of $978,500, which represents 95% of the total grant amount. Once the project is closed out, the District will receive reimbursement for the final 5 %. COMMITTEE ACTION: Received the announcements. 10. Suggestions for future agenda items None. 11. Adjournment — at 4:00 p.m. * Attachment 5, RECYCLED WATER HYDRANT USE 1,000,000 900,000 800,000 (A a .2 700,000 I; 600,000 tko m in D 500,000 a) m 400,000 aJ >- 300,000 aJ u 2 00, 000 100,000 0 2008 2009 2010 2011 2012 2013 2014 Year