HomeMy WebLinkAbout04.n. Award contract for Cathodic Protection, Phase 1, District Project 8425Central Contra Costa Sanitary District • /�.
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 4, 2014
Subject: WAIVE A NON - MATERIAL OMISSION; AWARD A CONSTRUCTION
CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE
CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS
WITH CORRPRO COMPANIES, INC. FOR THE CONSTRUCTION OF
THE CATHODIC PROTECTION, PHASE 1, DISTRICT PROJECT 8425
Submitted By:
Michael Penny, Associate Engineer
Initiating Dept. /Div.:
Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
S. Mestetsky — Senior Engineer I w
E. Lopez — Prov. Capital Projects Division Manager K. Alm Roger S. Baile
J -M Petit — Director of Engineering Counsel for the District General Manager
ISSUE: On August 18, 2014, four sealed bids were received and opened for the
construction of the Cathodic Protection, Phase 1, District Project 8425. The Board of
Directors must award the contract or reject bids within 50 days of the bid opening.
Authorize the General Manager to execute the Contract Documents subject to
SUBMITTAL requirements.
RECOMMENDATION: Waive a non - material omission; find that the project is exempt
from the California Environmental Quality Act (CEQA), award a construction contract,
and authorize the General Manager to execute the Contract Documents subject to
favorable review of insurance certificates, bond submittals, appropriate Contractor
license, and any other required submittals (SUBMITTALS).
FINANCIAL IMPACTS: Approximately $629,000, including design, bid price,
contingency, and construction management. This amount is shown and budgeted
through the Fiscal Year (FY) 2014 -2015 Capital Improvement Budget (CIB) under the
Cathodic Protection Systems Replacement Program and Cathodic Protection, Phase 1,
and also includes carry-over from previous allocations. No additional allocation is
required at this time.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: A comprehensive cathodic protection survey of the collection system,
pumping stations, and treatment plant was prepared in 2008, and was updated in 2012.
Based on the results of the survey, the Cathodic Protection System Replacement
Program project developed the scope, initial design concepts, and final design for this
project. A map is provided as Attachment 1.
Page 1 of 7
POSITION PAPER
Board Meeting Date: September 4, 2014
Subject: WAIVE A NON - MATERIAL OMISSION; AWARD A CONSTRUCTION
CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE
CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS
WITH CORRPRO COMPANIES, INC. FOR THE CONSTRUCTION OF THE
CATHODIC PROTECTION, PHASE 1, DISTRICT PROJECT 8425
This project includes required improvements, replacement, and /or addition of cathodic
protection systems to those sites identified as high or moderate priority in the 2012
survey update. Work includes installation of new anode beds, vent piping, test stations,
and impressed current cathodic protection systems on the treatment plant site, at six
pumping stations, and on five force mains. Miscellaneous corrosion - related
improvements are also included in the scope of this project.
The Cathodic Protection, Phase 1 project was developed and designed under the
Collection System Cathodic Protection System Replacement Program, DP 8410. District
staff and JDH Corrosion Consultants, Inc. prepared the plans and specifications for the
project. The Engineer's estimate for construction of the Cathodic Protection, Phase 1,
District Project 8425, is $455,000. This project was advertised on July 14 and again
July 21, 2014. Four sealed bids ranging from $396,246 to $760,011 were received and
publicly opened on August 18, 2014. The Engineering Department conducted a
technical and commercial review of the bids and determined that Corrpro Companies,
Inc. (Corrpro) is the lowest responsive bidder with a bid amount of $396,246. This
conclusion came after staff, in consultation with District Counsel, determined that
Corrpro made a non - material omission in its bid; namely, that Corrpro used the original
Schedule of Bid form instead of one included in Addenda No. 2. Corrpro did execute
the appropriate Bid Form acknowledging receipt, understanding, and full consideration
of the Addenda. Because the omission does not change the amount of the bid, nor alter
in any material way the other terms of the bid, nor provide the bidder an unfair
competitive advantage, the omissions are not material, and should, therefore, be
waived. A summary of bids received is shown in Attachment 2.
On August 19, 2014, the second lowest bidder, Farwest Corrosion Control Company
( Farwest), submitted a timely bid protest claiming that the bid submitted by Corrpro
contained material defects by not listing any work performed by subcontractors. The
District's bid documents, pursuant to the Public Contract Code, require the prime
contractor to list any subcontractor work in the amount in excess of one -half of one
percent of the total bid total. On August 21, 2014, Farwest formally withdrew its protest
after learning that Corrpro would self - perform the work, as allowed by law.
Therefore, staff has determined that Corrpro is the lowest responsive and responsible
bidder with a bid amount of $396,246.
The District will administer the construction contract and will provide contract
administration, inspection, survey, office engineering, and submittal review.
Page 2 of 7
POSITION PAPER
Board Meeting Date: September 4, 2014
Subject. WAIVE A NON - MATERIAL OMISSION; AWARD A CONSTRUCTION
CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE
CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS
WITH CORRPRO COMPANIES, INC. FOR THE CONSTRUCTION OF THE
CATHODIC PROTECTION, PHASE 1, DISTRICT PROJECT 8425
JDH Corrosion Consultants, Inc. will provide specialty corrosion protection system
inspection.
The Cathodic Protection Systems Replacement projects are included in the FY 2014 -15
CIB on pages CS -8 and CS -9. Additional scope was added to the Phase 1 project,
including replacement of a corroded pipe spool at Orinda Cross Roads Pumping Station
and work at the treatment plant, which was not identified originally in the CIB project
description. However, due to criticality of these components, this work was added to
the project.
The total Board authorized FY 2014 -15 allocation budgets for the Cathodic Protection
Systems Replacement Program and the Cathodic Protection Systems, Phase 1, are
$200,000 and $500,000 respectively. No additional allocations are required to fund the
project, as shown in Attachment 3.
Staff has conducted a cash -flow analysis of the Collection System Program budget and
concluded that adequate funds are available for this project, as shown below:
FY 2014 -15 Collection System Program Allocation Budget:
Authorized Program Allocations $ 17,232,000
Previous FY 14 -15 Allocations to date $ 3,360,000
This Allocation for DP 8425 $ 488,000 ($500,000 budgeted)
Remaining Authorization Budget $ 13,384,000
Staff has concluded that this project is exempt from CEQA under CCCSD CEQA
Guidelines Section 15302, because it involves replacement of existing cathodic
protection systems at substantially the same locations, and with the same purpose and
level of activity as the facilities being replaced. This project also is exempt under
District CEQA Guidelines Section 15061(b) (3), since it can be seen with certainty that
there is no possibility that the activity in question may have a significant effect on the
environment. This certainty is based on the District's past experience with numerous
sewer construction projects of this nature, the relatively small excavations involved, and
the District's mitigating construction specifications. These specifications are
standardized general and special conditions that are made part of the project bid
documents to address environmental considerations, such as protecting trees and
riparian areas, as well as compliance with applicable federal, state, county, district,
municipal, and local laws, ordinances, orders, and regulations. Approval of this project
Page 3of7
POSITION PAPER
Board Meeting Date: September 4, 2014
subject. WAIVE A NON - MATERIAL OMISSION; AWARD A CONSTRUCTION
CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE
CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS
WITH CORRPRO COMPANIES, INC. FOR THE CONSTRUCTION OF THE
CATHODIC PROTECTION, PHASE 1, DISTRICT PROJECT 8425
will establish the Board of Directors' independent finding that this project is exempt from
CEQA.
COMMITTEE RECOMMENDATION: The Engineering and Operations Committee
discussed this project at its meeting on August 25, 2014. Due to the bid protest, this
position paper was not available at the time of the Committee meeting.
RECOMMENDED BOARD ACTION: Staff recommends the following:
Find that the project is exempt from CEQA;
2. Waive non - material omission;
3. Award a construction contract in the amount of $396,246 for the construction of
the Cathodic Protection, Phase 1, District Project 8425, to Corrpro Companies,
Inc., the lowest responsive and responsible bidder, and
4. Authorize the General Manager to execute the Contract Documents subject to
SUBMITTAL requirements.
Attached Supporting Documents:
1. Project Location Map
2. Summary of Bids
3. Post -Bid / Preconstruction Estimate
Page 4 of 7
ATTACHMENT 1
® Project Areas
0 District Boundary
NOW
Page 5 of 7
ATTACHMENT 2
CATHODIC PROTECTION, PHASE 1
DISTRICT PROJECT 8425
SUMMARY OF BIDS
PROJECT NO.: 8425
PROJECT NAME: CATHODIC PROTECTION, PHASE 1
DATE: AUGUST 18, 2014
PROJECT LOCATION: TREATMENT PLANT AND VARIOUS LOCATIONS IN
CONTRA COSTA COUNTY
NO. OF ADDENDA: 2
ENGINEER'S ESTIMATE: $455,000
NO.
BIDDER
BID PRICE
1
Corrpro Companies, Inc.
$396,246
Hayward, CA 94545
2
Farwest Corrosion
$440,756
Downey, CA 90241 -5517
3
Exaro Technologies Corporation
$622,735
Burlingame, CA 94010
4
American Construction & Supply, Inc.
$760,011
Corte Madera, CA 94925
BIDS OPENED BY /s/ Elaine R. Boehme, CIVIC
Page 6 of 7
DATE: August 18, 2014
ATTACHMENT 3
CATHODIC PROTECTION, PHASE 1 - DISTRICT PROJECT 8425
POST -BID / PRECONSTRUCTION ESTIMATE
No.
Item Description
Amounts
% Construction Cost
1.
CONSTRUCTION
a. Construction Contract
$396,246
b. Contingency at 15%
$59,754
c. Permits
$5,000
SUBTOTAL - CONSTRUCTION COST
$461,000
100%
2.
CONSTRUCTION MANAGEMENT
a. District Forces
- Inspection
$45,000
- Construction Management
$15,000
- Public Relations/ Operation Support
$13,000
b. Consultants
- Material Testing
$5,000
- JDH Corrosion Consultants, Inc.
$20,000
SUBTOTAL - CONSTRUCTION MANAGEMENT
$98,000
21%
4.
PREBID EXPENDITURES
a. Design for DP 8410
$70,000
SUBTOTAL PREBID EXPENDITURES
$70,00
15%
TOTAL PROJECT COSTS
$629,00
5.
FUNDS AUTHORIZED TO DATE (Under DP 8410)
$141,00
6.
FUNDS AUTHORIZED IN FY14 -15 CIB - DP8425
$500,0 0
7.
REMAINING FUNDS RETURNED TO PROGRAM
$12,00
Page 7 of 7