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HomeMy WebLinkAbout00. BOARD AGENDA 09-04-14Jl Central Contra Costa Sanitary District
BOARD MEETING
AGENDA
Board Room
Thursday
September 4, 2014
2:00 p.m.
INFORMATION FOR THE PUBLIC
BOARD OF DIRECTORS:
DAVID R. WILLIAMS
President
MICHAEL R. MCGILL
President Pro Tent
PAUL H CAUSEY
JAMES A. NEJEDLY
TAD J PILECKI
PHONE: (925) 228 -9500
FAX: (925) 372 -0192
www.centralsan.org
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary
of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address
for the record. The Board President may direct questions to any member of the audience as appropriate at any time
during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by
one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public
prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be
heard when the President calls for comments from the audience, except on public hearing items previously
heard and closed to public comment. The President may specify the number of minutes each person will be
permitted to speak based on the number of persons wishing to speak and the time available. After the public
has commented, the item is closed to further public comment and brought to the Board for discussion and
action. There is no further comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.
You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under
PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or
calendared on a future agenda.
AGENDA REPORTS
Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place,
Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by
written supporting material. Reports and information relating to agenda items distributed within 72 hours of the
meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the
website. During the meeting, information and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including
those with disabilities. If you are disabled and require special accommodations to participate, please contact the
Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
® Recycled Paper
September 4, 2014 Board Agenda
Page 2
ROLL CALL
a. Pledge of Allegiance to the Flag.
b. Introduction:
• Terrina Manor, Human Resources Analyst
Staff Recommendation: Welcome new employee. President Williams
will present the District pin.
2. PUBLIC COMMENTS
3. AWARDS AND COMMENDATIONS
a. Receive the National Association of Clean Water Agencies (NACWA)
Platinum 16 Peak Performance Award. (5 minute staff presentation.)
Staff Recommendation: Plant Operations Division Manager Alan Weer
will present the award to the Board.
4. CONSENT CALENDAR
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
a. Approve minutes of July 31, 2014 Board meeting.
b. Adopt Resolutions 2014 -026 through 2014 -030 recognizing 2014 Service
Award recipients.
C. Approve expenditures dated September 4, 2014.
d. Receive July 2014 Financial Statements and Investment Reports.
e. Adopt Resolution 2014 -031 establishing the Sewer Construction Fund and
Debt Service Fund appropriations limit in the amount of $89,854,209 for
Fiscal Year 2014 -15, in accordance with Article XIII B of the California
Constitution and select the change in the California per capita personal
income percentage for use in computing the appropriations limit.
Readopt the Statement of Investment Policy (Board Policy No. BP 005) for
District assets, with no changes; and approve the Investment Guidelines
Document for the Government Accounting Standards Board (GASB) 45 Trust,
also with no changes.
September 4, 2014 Board Agenda
Page 3
g. Set October 2, 2014 at 2:00 p.m. as the date and time for a public hearing to
consider adopting an uncodified ordinance to establish the document entitled:
CCCSD Standard Specifications for Design and Construction, 2014 Edition, in
accordance with District Code Section 9.08.010.
h. Adopt Resolution 2014 -032 approving changes to the District's Conflict of
Interest Code and directing the Secretary of the District to complete the 2014
Conflict of Interest Code Biennial Notice.
Authorize General Manager's attendance at the Utility Executive Leadership
Institute in Kirkland, Washington from September 10 -13, 2014.
j. Authorize the General Manager to amend an existing professional consulting
services agreement with NexLevel Information Technology, Inc., to increase
the contract ceiling from $12,800 to $140,000 for security remediation
resulting from the recent network vulnerability assessment, District Project
8195CY.
k. Establish, add and authorize the filling of a Collection System Maintenance
Scheduler position (G -67, $6,514 - $8,003); and delete a vacant Maintenance
Crew Leader position (G -67, $6,514 - $8,003). Approval recommended by
Administration Committee.
Authorize implementation of Option 4B under the newly established Bay Area
Commuter Benefit Program ( BACBP) to ensure the District's compliance with
the BACBP as of September 30, 2014. Approval recommended by
Administration Committee.
M. Authorize the Board President to enter into a contract with Industrial
Employers Distributors Association (IEDA) to provide labor negotiation
services for the District for the period October 2014 through January 2018 at
an estimated cost of $90,000. Approval recommended by Administration
Committee.
n. Waive non - material omission and award a construction contract in the amount
of $396,246 to Corrpro Companies, Inc., the lowest responsive and
responsible bidder for construction of the Cathodic Protection, Phase 1,
District Project 8425; find that the project is exempt from California
Environmental Quality Act (CEQA); and authorize the General Manager to
execute the contract documents subject to submittal requirements. Reviewed
by Engineering & Operations Committee.
5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
September 4, 2014 Board Agenda
Page 4
6. REPORTS
a. General Manager
1) General Manager Announcements
Staff Recommendation: Receive the announcements.
b. Counsel for the District
1) Announce closed session (pursuant to Government Code Section 54957.7)
Staff Recommendation: Receive the announcement.
C. Secretary of the District
d. Board Members
1) Board Member reports on recent meetings or conferences for which
they received the stipend or for which the District paid their expenses;
and future meetings or conferences for which they will receive the
stipend or for which the District will pay their expenses.
Member Causey
Member McGill
a) August 19, 2014 — Administration Committee meeting — Member
McGill (stipend) and President Williams (stipend). (Action
Summary in packet.)
• August 20 -23, 2014 - California Association of Sanitation Agencies
(CASA) Conference, Monterey (expenses).
Member Nejedly
b) August 19, 2014 — Real Estate, Environmental & Planning
Committee meeting — Member Nejedly (stipend) and Member
McGill (stipend). (Action Summary in packet.)
Member Pilecki
c) August 25, 2014 — Engineering & Operations Committee
meeting - Member Pilecki (stipend) and Member Causey (stipend).
(Action Summary in packet.)
September 4, 2014 Board Agenda
Page 5
President Williams
Staff Recommendation: Receive the reports.
2) Board Member Announcements
Staff Recommendation: Receive the announcements.
3) Board Member requests for advance authorization to receive a stipend
for meeting attendance not specifically addressed in the current Board
Compensation Resolution.
Staff Recommendation: Consider any requests.
7. BUDGET AND FINANCE
a. Receive Capital Improvement Budget (CIB) June 30, 2014 Year -End Status
Report. Reviewed and receipt recommended by Engineering & Operations
Committee. (5 minute staff presentation.)
Staff Recommendation: Receive CIB June 30, 2014 Year -End Status
Report.
b. Receive Pre -Audit Year -End Financial Results Summary for Fiscal Year
2013 -14. (5 minute staff presentation.)
Staff Recommendation: Receive Pre -Audit Year -End Financial Results
Summary for Fiscal Year 2013 -14.
8. COST OF SERVICE STUDY — BOARD WORKSHOP NO. 3
a. Cost of Service Study — discuss policy issues associated with Recycled Water
Program:
1) History of Recycled Water Program. (15 minute staff presentation.)
2) Recycled Water Policy. (60 minute presentation by Raftelis Financial
Consultants, Inc.)
Staff Recommendation: Receive the presentations and provide input as
needed.
9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION
10. SUGGESTIONS FOR FUTURE AGENDA ITEMS
September 4, 2014 Board Agenda
Page 6
11. CLOSED SESSION
a. Conference with Legal Counsel - Existing Litigation - pursuant to Government
Code Section 54956.9(a):
• Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa
County Employees' Retirement Association (CCCERA), et al., Court of
Appeal, 1" Appellate District, Division Four, Case No. A141913.
b. Conference with Legal Counsel - Anticipated Litigation - significant exposure
to litigation pursuant to Government Code Section 54956.9(b).
• One potential case
12. REPORT OUT OF CLOSED SESSION
13. ADJOURNMENT
September 4, 2014 Board Agenda
Page 7
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
DA TEITIME MEE77NG7A=NDEES
LOCATION
SEPTEMBER 2014
Thursday Board Meeting Board Room
September 4 Board of Directors
2:00 p.m.
Monday
Finance Committee Meeting
Third Floor Executive Conference Room
September 8
Causey, Nejedly
3:00 p.m.
Tuesday
Real Estate, Environmental & Planning Committee
Third floor Executive Conference Room
September 9
Meeting
3:00 p.m.
Nejedly, McGill
Thursday
Administration Committee Meeting
Third Floor Executive Conference Room
September 11
McGill, Williams
8:00 a.m.
Thursday
Board Meeting
Board Room
September 18
Board of Directors
2:00 p.m.
Monday
Engineering & Operations Committee Meeting
Third Floor Executive Conference Room
September 22
Pilecki, Causey
12:30 p.m.
Monday
Finance Committee Meeting
Third Floor Executive Conference Room
September 22
Causey, Nejedly
3:00 p.m.
September 27-
Water Environment Federal Technical Exhibition and
New Orleans
30
Conference (WEFTEC)
Williams
September 29-
California Special Districts Association (CSDA)
Palm Springs
October 2
Annual Conference
McGill
OCTOBER 2014
Thursday
Board Meeting Board Room
October 2
Board of Directors
2:00 p.m.
Friday
Administration Committee Meeting
Third Floor Executive Conference Room
October 3
McGill, Williams
8:00 a.m.
Monday
Finance Committee Meeting
Third Floor Executive Conference Room
October 6
Nejedly & Alternate
3:00 p.m.
Tuesday
Real Estate, Environmental & Planning Committee.
Third Floor Executive Conference Room
October 7
Meeting
3:00 P.M.
Nejedly, McGill
9steber -46
Board Meeting
Cancelled
Monday
California Special Districts Association — Contra
Central Contra Costa Sanitary District
October 20
Costa Chapter Meeting (CCSDA)
Multi- Purpose Room
10:00 a.m.
McGill
Tuesday
Administration Committee Meeting
Third Floor Executive Conference Room
October 21
McGill & Alternate
8:00 a.m.
Monday
Engineering & Operations Committee Meeting
Third Floor Executive Conference Room
October 27
Pilecki, Causey
12:30 p.m.
Monday
Finance Committee Meeting
Third Floor Executive Conference Room
October 27
Causey, Nejedly
3:00 p.m.
Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 8129114