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HomeMy WebLinkAbout00. BOARD AGENDA 09-04-14Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday September 4, 2014 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: DAVID R. WILLIAMS President MICHAEL R. MCGILL President Pro Tent PAUL H CAUSEY JAMES A. NEJEDLY TAD J PILECKI PHONE: (925) 228 -9500 FAX: (925) 372 -0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper September 4, 2014 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. b. Introduction: • Terrina Manor, Human Resources Analyst Staff Recommendation: Welcome new employee. President Williams will present the District pin. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Receive the National Association of Clean Water Agencies (NACWA) Platinum 16 Peak Performance Award. (5 minute staff presentation.) Staff Recommendation: Plant Operations Division Manager Alan Weer will present the award to the Board. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of July 31, 2014 Board meeting. b. Adopt Resolutions 2014 -026 through 2014 -030 recognizing 2014 Service Award recipients. C. Approve expenditures dated September 4, 2014. d. Receive July 2014 Financial Statements and Investment Reports. e. Adopt Resolution 2014 -031 establishing the Sewer Construction Fund and Debt Service Fund appropriations limit in the amount of $89,854,209 for Fiscal Year 2014 -15, in accordance with Article XIII B of the California Constitution and select the change in the California per capita personal income percentage for use in computing the appropriations limit. Readopt the Statement of Investment Policy (Board Policy No. BP 005) for District assets, with no changes; and approve the Investment Guidelines Document for the Government Accounting Standards Board (GASB) 45 Trust, also with no changes. September 4, 2014 Board Agenda Page 3 g. Set October 2, 2014 at 2:00 p.m. as the date and time for a public hearing to consider adopting an uncodified ordinance to establish the document entitled: CCCSD Standard Specifications for Design and Construction, 2014 Edition, in accordance with District Code Section 9.08.010. h. Adopt Resolution 2014 -032 approving changes to the District's Conflict of Interest Code and directing the Secretary of the District to complete the 2014 Conflict of Interest Code Biennial Notice. Authorize General Manager's attendance at the Utility Executive Leadership Institute in Kirkland, Washington from September 10 -13, 2014. j. Authorize the General Manager to amend an existing professional consulting services agreement with NexLevel Information Technology, Inc., to increase the contract ceiling from $12,800 to $140,000 for security remediation resulting from the recent network vulnerability assessment, District Project 8195CY. k. Establish, add and authorize the filling of a Collection System Maintenance Scheduler position (G -67, $6,514 - $8,003); and delete a vacant Maintenance Crew Leader position (G -67, $6,514 - $8,003). Approval recommended by Administration Committee. Authorize implementation of Option 4B under the newly established Bay Area Commuter Benefit Program ( BACBP) to ensure the District's compliance with the BACBP as of September 30, 2014. Approval recommended by Administration Committee. M. Authorize the Board President to enter into a contract with Industrial Employers Distributors Association (IEDA) to provide labor negotiation services for the District for the period October 2014 through January 2018 at an estimated cost of $90,000. Approval recommended by Administration Committee. n. Waive non - material omission and award a construction contract in the amount of $396,246 to Corrpro Companies, Inc., the lowest responsive and responsible bidder for construction of the Cathodic Protection, Phase 1, District Project 8425; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. Reviewed by Engineering & Operations Committee. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER September 4, 2014 Board Agenda Page 4 6. REPORTS a. General Manager 1) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Announce closed session (pursuant to Government Code Section 54957.7) Staff Recommendation: Receive the announcement. C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey Member McGill a) August 19, 2014 — Administration Committee meeting — Member McGill (stipend) and President Williams (stipend). (Action Summary in packet.) • August 20 -23, 2014 - California Association of Sanitation Agencies (CASA) Conference, Monterey (expenses). Member Nejedly b) August 19, 2014 — Real Estate, Environmental & Planning Committee meeting — Member Nejedly (stipend) and Member McGill (stipend). (Action Summary in packet.) Member Pilecki c) August 25, 2014 — Engineering & Operations Committee meeting - Member Pilecki (stipend) and Member Causey (stipend). (Action Summary in packet.) September 4, 2014 Board Agenda Page 5 President Williams Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. Staff Recommendation: Consider any requests. 7. BUDGET AND FINANCE a. Receive Capital Improvement Budget (CIB) June 30, 2014 Year -End Status Report. Reviewed and receipt recommended by Engineering & Operations Committee. (5 minute staff presentation.) Staff Recommendation: Receive CIB June 30, 2014 Year -End Status Report. b. Receive Pre -Audit Year -End Financial Results Summary for Fiscal Year 2013 -14. (5 minute staff presentation.) Staff Recommendation: Receive Pre -Audit Year -End Financial Results Summary for Fiscal Year 2013 -14. 8. COST OF SERVICE STUDY — BOARD WORKSHOP NO. 3 a. Cost of Service Study — discuss policy issues associated with Recycled Water Program: 1) History of Recycled Water Program. (15 minute staff presentation.) 2) Recycled Water Policy. (60 minute presentation by Raftelis Financial Consultants, Inc.) Staff Recommendation: Receive the presentations and provide input as needed. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS September 4, 2014 Board Agenda Page 6 11. CLOSED SESSION a. Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(a): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Court of Appeal, 1" Appellate District, Division Four, Case No. A141913. b. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b). • One potential case 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT September 4, 2014 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DA TEITIME MEE77NG7A=NDEES LOCATION SEPTEMBER 2014 Thursday Board Meeting Board Room September 4 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room September 8 Causey, Nejedly 3:00 p.m. Tuesday Real Estate, Environmental & Planning Committee Third floor Executive Conference Room September 9 Meeting 3:00 p.m. Nejedly, McGill Thursday Administration Committee Meeting Third Floor Executive Conference Room September 11 McGill, Williams 8:00 a.m. Thursday Board Meeting Board Room September 18 Board of Directors 2:00 p.m. Monday Engineering & Operations Committee Meeting Third Floor Executive Conference Room September 22 Pilecki, Causey 12:30 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room September 22 Causey, Nejedly 3:00 p.m. September 27- Water Environment Federal Technical Exhibition and New Orleans 30 Conference (WEFTEC) Williams September 29- California Special Districts Association (CSDA) Palm Springs October 2 Annual Conference McGill OCTOBER 2014 Thursday Board Meeting Board Room October 2 Board of Directors 2:00 p.m. Friday Administration Committee Meeting Third Floor Executive Conference Room October 3 McGill, Williams 8:00 a.m. Monday Finance Committee Meeting Third Floor Executive Conference Room October 6 Nejedly & Alternate 3:00 p.m. Tuesday Real Estate, Environmental & Planning Committee. Third Floor Executive Conference Room October 7 Meeting 3:00 P.M. Nejedly, McGill 9steber -46 Board Meeting Cancelled Monday California Special Districts Association — Contra Central Contra Costa Sanitary District October 20 Costa Chapter Meeting (CCSDA) Multi- Purpose Room 10:00 a.m. McGill Tuesday Administration Committee Meeting Third Floor Executive Conference Room October 21 McGill & Alternate 8:00 a.m. Monday Engineering & Operations Committee Meeting Third Floor Executive Conference Room October 27 Pilecki, Causey 12:30 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room October 27 Causey, Nejedly 3:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 8129114