HomeMy WebLinkAboutFINANCE ACTION SUMMARY 08-01-14, M, 0�
Central Contra Costa Sanitary District
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ACTION SUMMARY
Chair Causey
Member Nejedly
Friday, August 1, 2014
12:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
BOARD OF DIRECTORS:
DAVID R. WILLIAMS
President
MICHAEL R. MCGILI,
President Pro Ten
PA III, H. CAUSEY
JAMES A. NEJEDLY
YADJ. PILECKI
PHONE: (925) 228 -9500
FAX: (925) 372 -0192
www.centralsan.org
PRESENT: Chair Paul Causey, Member Jim Nejedly, Finance Manager Thea Vassallo,
General Manager Roger Bailey, Director of Administration David Heath, Director of
Engineering Jean -Marc Petit, Environmental Services Division Manager Danea
Gemmell, Purchasing and Materials Services Manager Stephanie King (left after Item
4.), Senior Administrative Technician Christina Gee
1. Call Meeting to Order
Chair Causey called the meeting to order at 12:00 p.m.
2. Public Comments
None.
3. Old Business
a. Review staff's response to questions regarding an expenditure at the
previous meeting:
Check /
Information Requested
Date
Amount
Vendor
(Responses were included in the Agenda
Packet as Attachment 3.a)
200556
$9,414.14
Contra Costa
Chair Causey asked whether the 2.5
6/19/14
Water District
million gallons that leaked was the
Finance Committee Action Summary
August 1, 2014
Page 2
Check I
Information Requested
Date
Amount
Vendor
(Responses were included in the Agenda
#201053
$4,010.11
CDW
Packet as Attachment 3.a.)
7/17/14
(CCWD)
District's water and whether a contractor
who could do the same work at a lower
cost would be employable under the
current maintenance agreement with
CCWD
200916
$5,340.00
Corona
Chair Causey requested clarification as to
7/3/14
Technical
what is Solar Winds Software (the program
Services
for which the training was conducted).
36135
$3,299.60
Bay Area
Member Nejedly asked if the District can
7/3/14
News Group
under the law publish legal notices through
other newspapers than the Contra Costa
Times and the San Ramon Valley Times.
The Committee directed that, given relatively high costs charged by
CCWD, use of other contractors should be explored when possible to
perform repairs. Director of Engineering Jean -Marc Petit noted that staff
has begun considering a systematic way to do that.
COMMITTEE ACTION: Reviewed the responses and directed staff to
consider hiring outside contractors to perform such work when
possible.
b. Review staff and Counsel's response to a question from Chair Causey at
the previous meeting, whether public hearings can be combined and
streamlined
General Manager Roger Bailey noted that he will ask CCWD and East
Bay Municipal Utility District (EBMUD) if their financial data could be
available sooner than it has been in the past.
COMMITTEE ACTION: Reviewed the response.
4. Expenditures
a. Review Expenditures
Check I
Date
Amount
Vendor
Information Requested
#201053
$4,010.11
CDW
Chair Causey asked how the external
7/17/14
Government, Inc.
data backup hard drive storage
Finance Committee Action Summary
August 1, 2014
Page 3
Check f
Gate
Amount
Vendor
information Requested
provided by CDW fits in with the
other backup IT systems and if the
storage provided by CD aided in
the aftermath of the recent computer
virus.
#201069
$6,757.00
Diana Lago
The Committee asked for more
7/17/14
information regarding the refund of
Sewer Service Charges (SSCs) for a
second living unit from Fiscal Years
1983 -2014 and how far back the
District's liability extends on those
cases.
#201157
$12,862.80
Hanson Bridgett
The Committee asked for more detail
7/24/14
LLP
on the legal services bill.
Regarding Check #201069 to Diana Lago, General Manager Roger Bailey
noted that, after the Committee reviews the details behind the payment,
the full Board may want to discuss how they would like to handle
situations of reimbursing SSCs over the District's legally obligated amount.
COMMITTEE ACTION: Reviewed and recommended Board approval.
5. Receive annual update on status of loans under Employee Computer Purchase
Assistance Program, Board Policy (BP) No. 001
COMMITTEE ACTION: Received update.
6. Announcements
a. Future scheduled meetings:
Monday, August 25, 2014 at 3:00 p.m.
Monday, September 8, 2014 at 3:00 p.m.
Monday, September 22, 2014 at 3:00 p.m.
b. Finance Manager Thea Vassallo announced that the District's auditors will
be at the District the week of August 11, 2014.
COMMITTEE ACTION: Received the announcements.
7. Suggestions for future agenda items
Finance Committee Action Summary
August 1, 2014
Page 4
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Chair Causey noted that he would like to draw attention to the District's
cash flow needs, discuss revenue anticipation notes, letters of credit to
borrow money in November or December, and holding a capital reserve.
Staff stated that Director of Administration David Heath is working on those
topics.
8. Adjournment — at 12:45 p.m.