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Home My WebLink About05. Collection System Maintenance SchedulerCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER.4 Board Meeting Date: September 4, 2014 Subject: ESTABLISH, ADD, AND AUTHORIZE THE FILLING OF A COLLECTION SYSTEM MAINTENANCE SCHEDULER (G -67, $6,614 - $8,003); AND DELETE A VACANT MAINTANENCE CREW LEADER (G-67,$6,614-$8,003) POSITION. Submitted By: Roger S. Bailey General Manager Initiating Dept /Div.: Administration /Human Resources REVIEWED AND RECOMMENDED FOR BOARD ACTION: T. O'Malley — Human Resources Manager R. Bailey General Manager 5 ISSUE: Board of Directors' approval is required for the deletion, addition, and the filling of positions. RECOMMENDATION: Establish, add, and authorize the filling of a Collection System Maintenance Scheduler (G -67, $6,614- $8,003) position; and delete a vacant Maintenance Crew Leader (G -67, $6,614- $8,003) position. FINANCIAL IMPACTS: This action will result in no fiscal impact. ALTERNATIVES /CONSIDERATIONS: Do not delete, add, establish, and authorize the filling of the positions. If this action is not approved, the Collection System Operations Division will not be appropriately staffed. BACKGROUND: With the recent retirement of Mr. Don Turk, Maintenance Crew Leader, the Collection System Operations Division evaluated its organizational structure and has determined that this action is necessary to ensure that the classification performing the functions previously assigned to Mr. Turk is appropriate. Mr. Turk had been with the District for 28 years and for the past 13 years he was classified as a Maintenance Crew Leader. However, with the retirement of Ralph Bates, Information Systems Specialist, in 2012, Mr. Turk was assigned his duties which included managing the maintenance scheduling and planning duties for the CSO Division. As is evident by the Maintenance Crew Leader classification, Mr. Turk was no longer performing the essential functions of that classification but was working outside the scope of his classification. After utilizing two very distinct classifications, Information Systems Specialist and Maintenance Crew Leader, to perform the very critical maintenance scheduling function for the past several years, staff has determined that a new classification needs to be established to ensure that the knowledge, skill, and ability and the minimum qualifications required to perform this function are documented, accurate and directly linked to the essential functions of this position. POSITION PAPER Board Meeting Date: September 4, 2014 subject. ESTABLISH, ADD, AND AUTHORIZE THE FILLING OF A COLLECTION SYSTEM MAINTENANCE SCHEDULER (G -67, $6,614 - $8,003); AND DELETE A VACANT MAINTANENCE CREW LEADER (G-67,$6,614-$8,003) POSITION. The District and the Public Employees' Union, Local #1 agree with the establishment and the inclusion of the Collection System Maintenance Scheduler classification within the Local #1 bargaining unit. Attached is a draft of the Collection System Maintenance Scheduler job description detailing the duties that would be allocated to the classification. COMMITTEE RECOMMENDATION: This matter was discussed at the Administration Committee meeting on August 19, 2014 and the Committee recommended Board approval. RECOMMENDED BOARD ACTION: Establish, add, and authorize the filling of a Collection System Maintenance Scheduler (G -67, $6,614 - $8,003) position; and delete a vacant Maintenance Crew Leader (G -67, $6,614 - $8,003) position. CADocuments and Settings \cgee \Local Settings \Temporary Internet Files\ Content .Outlook \4VS9801A \PP - Establish CSO Maintenance Scheduler and delete vacant Maintenance Crew Leader position.doc CENTRAL CONTRA COSTA SANITARY DISTRICT 1044A****t Effective: 9/4/14 Range: G -67 Respirator Class: 2 COLLECTION SYSTEM MAINTENANCE SCHEDULER DEFINITION Under general supervision, perform complex technical and administrative duties utilizing a computerized maintenance management system (CMMS) in order to plan, schedule and coordinate routine and non - routine corrective, preventive, and predictive maintenance for the Collection System Operations Division; and perform related duties as assigned. DISTINGUISHING CHARACTERISTICS This is a specialized, advanced journey level classification requiring significant technical skills in computer data bases and an extensive knowledge and understanding of sewer pipe maintenance equipment and work practices. The use of respiratory equipment [including self- contained breathing apparatus (S.C.B.A.)] may be required for this position. Therefore, the Sewer Maintenance Planner will be required to be free of facial hair that would interfere with the use of a respirator for annual fit tests and for any occasion, which requires the use of respiratory equipment to comply with the District's respiratory program and Cal /OSHA standards. SUPERVISION RECEIVED AND EXERCISED Receive direction from higher level professional or management personnel. May exercise technical and functional supervision over Administrative Technician positions as assigned. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Initiate and plan corrective, preventive, predictive, and other work orders to facilitate the safe, productive, and efficient utilization of maintenance personnel and resources to support sewer collection system operations. Provide maps for maintenance work and assemble maintenance maps and documents. Initiate work requests; identify nature of problems, possible methods of repair, specific work and resources required. Perform and maintain daily reporting and monthly inventories. Utilize District computerized maintenance management software (CMMS) and other PC applications as needed to support the planning function. Maintain databases, perform calculations and analyses. Monitor and administer blanket contracts for sewer CCTV inspection or pipe bursting and CIPP repairs. Conducting a variety of special maintenance and /or planning studies. Retrieve and collate data, back up materials, and engineering files. Keep current on safety rules and regulations applying to work performed in the sewer collection system. Perform a variety of data collection and research requiring office and field investigations. Coordinate the work of outside contractors. Prepare and submit daily work reports; Prepare clear and concise data summaries and make oral and written reports as required. Perform related duties as required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Methods, materials, tools, and equipment used in the maintenance, cleaning and inspection of a sewer collection system pipelines. Purpose and uses of a variety of heavy and light equipment, power tools, and hand tools used in the maintenance of sewer pipelines Principles and practices of a computerized maintenance management software (CMMS) and other PC applications. E Underground Service Alert procedures, reports, and requirements. Safety precautions as required by the District, including but not limited to, Cal /OSHA General Industry Safety Orders, District's Respiratory Protection Program, and District Safety Directives. Ability to: Schedule, facilitate, and plan the work of a large group of employees engaged in maintenance work. Utilize the District's CMMS software and other PC applications as needed, including GDI mapping systems Input accurate and finished work orders into the sewer maintenance management system. Read and interpret engineering drawings, plans, and reports; operations and maintenance manuals, vendor catalogs, and other related documents. Prepare scope of work as requested for blanket contract CCTV inspection, and /or other maintenance /repair work. Prepare clear and concise written or oral reports. Communicate effectively, both orally and in writing. Establish and maintain cooperative relationships with those contacted in the course of work, including the ability to interact effectively and courteously with the public. Intermittently sit at desk and in meetings, walk and climb stairs throughout the District; stand, bend, stoop, squat, twist and climb ladders to obtain meter readings; use telephone; use keyboard to communicate through written means; perform simple grasping and fine manipulation; and lift or carry weight of 50 pounds or less. May be required to communicate via radio /cellular phone and hear radio dispatch signal. Special Physical Requirements: May be required to enter confined space and /or respond in an emergency. Must be able to wear S.C.B.A. and perform confined space entry and emergency 3 response duties in protective clothing and equipment including S.C.B.A. weighing 32 pounds. MINIMUM QUALIFICATIONS Experience and Education: Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience Three years of experience performing technical and administrative duties primarily supporting the maintenance scheduling function related to a collection system similar to that of the District's OR four years of experience performing collection system maintenance work. Education Equivalent to the completion of the twelfth grade. LICENSES AND CERTIFICATES Possession of a valid California Driver's License. Possession of a Grade II Collection System Maintenance Certificate issued by the California Water Environment Association Technical Certification Program is highly desirable. El!