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Home My WebLink About06.d.1)b) Action Summary-Finance Committee 7-21-14(0. d. 1) �) Jl Central Contra Costa Sanitary District REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT FINANCE COMMITTEE ACTION SUMMARY Chair Causey Member Nejedly Monday, July 21, 2014 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS: DAVID R. WILLIAMS President MICHAF,L R. MCGILL President Pro Tent PAUL H CAU.SEY JAMES A. NEJFDLY TADJ PILECKI PHONE: (925) 228 -9500 FAX.- (925) 372 -0192 www.centralsan.org PRESENT: Chair Paul Causey, Member Jim Nejedly, Finance Manager Thea Vassallo, Director of Administration David Heath, Director of Engineering Jean -Marc Petit, Purchasing and Materials Services Manager Stephanie King (left after Item 4.), Senior Engineer Thomas Brightbill (left after Item 5.), Senior Administrative Technician Christina Gee 1. Call Meeting to Order Chair Causey called the meeting to order at 3:00 p.m. 2. Public Comments None. 3. Old Business a. Review staff's response to questions regarding an expenditure at the previous meeting: Check / Information Requested Date Amount Vendor (Responses were included in the Agenda Packet as Attachment 3. a.) , 200556 $9,414.14 Contra Costa Chair Causey requested more detail on 6/19/14 Water District this disbursement, which was for a leak (CCWD) repair on Imhoff Drive. Finance Committee Action Summary July 21, 2014 Page 2 Chair Causey commented that the cost and the time it took to repair the leak seemed high for a four -inch leak. COMMITTEE ACTION: Requested additional information, including whether the 2.5 million gallons that leaked was the District's water and whether a contractor who could do the same work for a less expensive price would be employable under the current maintenance agreement with CCWD. Staff will be available at the next Committee meeting to answer questions. 4. Expenditures a. Review Expenditures COMMITTEE ACTION: Reviewed and recommended Board approval. Requested the following additional information: Check 1 Date Amount Vendor Information Requested 200916 $5,340.00 Corona Chair Causey requested clarification as to 7/3/14 Technical what is Solar Winds Software (the program Services for which the training was conducted). 36135 $3,299.60 Bay Area Member Nejedly asked if the District can 7/3/14 News Group under the law publish legal notices through other newspapers than the Contra Costa Times and the San Ramon Valley Times. 5. Review draft Position Papers to hold public hearing to consider placing the following charges for Fiscal Year 2014 -15 on the Contra Costa County tax roll for collection: 1) Sewer Service Charges. Resolution 2014 -XXX for adoption. 2) •Capacity Use Charges; •Assessments for Contractual Assessment Districts and Alhambra Valley Assessment Districts; and •Assessments for other Fee Installment Payment Programs. Resolution 2014 -XXX for adoption. COMMITTEE ACTION: Reviewed and recommended the Board adopt the proposed resolutions. Chair Causey asked if public hearings could be combined and streamlined; staff will confer with District Counsel and provide a response. Finance Committee Action Summary July 21, 2014 Page 3 6. Review June 2014 Financial Statements and Investment Reports Chair Causey noted that the Capital Improvement Budget report in the Financial Statements is presented in a potentially misleading manner, and is confusing because the percent expanded year -to -date (YTD) appears to show that budgets were exceeded even though they are not. Staff stated that they are still in the process of simplifying both the capital budget process and the reporting documents to make them easier to follow going forward. COMMITTEE ACTION: Reviewed and recommended Board approval. 7. Announcements a. Future scheduled meetings: Friday, August 1, 2014 at 12:00 p.m. (Special meeting, moved up from 2:00 p.m.) Monday, August 25, 2014 at 3:00 p.m. Monday, September 8, 2014 at 3:00 p.m. b. Finance Manager Thea Vassallo announced that she recently notified California Public Employees' Retirement System (CALPERS) that, per the Board's direction at its July 17, 2014 meeting, staff would not be continuing with its application to potentially switch from Contra Costa County Employees' Retirement Association (CCCERA). COMMITTEE ACTION: Received the announcements. 8. Suggestions for future agenda items None. 9. Adjournment — at 3:36 p.m.