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Home My WebLink AboutBOARD ACTION SUMMARY 07-03-14Jl Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday July 3, 2014 2:00 p.m. 1. ROLL CALL B0_4RD OFDIREC'TOKS DAF7D R. IT=1.4.IIS' President _1IICHAEL RAXUILL President Pro Ten? R4rT H. ('4i'tiEF J.4_' IESA. NETEDL F T.4D J. PILECIJ PHOAE: (925) 228 -9500 E_II: (925) 372-0193 innr centralsan.org PRESENT: Members: Causey, Pilecki, McGill, Nejedly, Williams ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS None. 3. CONSENT CALENDAR a. Approve minutes of June 5, 2014 Board meeting. b. Approve expenditures dated July 3, 2014. Approval recommended by Finance Committee. C. Receive May 2014 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Set public hearing for July 31, 2014 at 2:00 p.m. to consider placing the following charges for Fiscal Year 2014 -15 on the Contra Costa County tax roll for collection: 1) Sewer Service Charges; 2) Capacity Use Charges; Assessments for Contractual Assessment Districts and Alhambra Valley Assessment Districts; and July 3, 2014 Board Action Summary Page 2 Assessments for other Fee Installment Payment Programs. e. Award contract to in the amount of $2,288,000 to K J Woods Construction, Inc., the lowest responsive and responsible bidder for the Walnut Creek Sewer Renovations, Phase 10, District Project 8413; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. Reviewed by Engineering & Operations Committee. BOARD ACTION: Adopted the Consent Calendar as recommended (Item 3.e. was approved 4 -1; Causey, No). Directed that Position Papers for future bids and awards items include the amount listed in the Capital Improvement Budget (CIB) under "Financial Impacts." 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER District Counsel Kent Alm announced that there was a need to add the following urgency items by a 2/3 vote of the Board, in accordance with Government Code Section 54954.2(b)(2): Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(x): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Court of Appeal, 1St Appellate District, Division Four, Case No. A141913 Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • General Manager Roger Bailey • Human Resources Manager Teji O'Malley • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support /Confidential Group (MS /CG) • Management Group BOARD ACTION: Found that the need to consider the items arose after the agenda posting deadline of 72 hours before the regular meeting and there was an immediate need to take action before the next regularly scheduled Board meeting and added the closed session items as urgency items at the end of the agenda, as recommended by District Counsel. July 3, 2014 Board Action Summary Page 3 5. REPORTS a. General Manager 1) Presentation by Christine Foster, Northern California Regional Manager /Principal Consultant of Environmental and Occupational Risk Management (EORM) on the study conducted by EORM on the District's Safety Program. BOARD ACTION: Received the presentation. 2) Report on District training programs, including new Management Academy- Leadership Excellence Program. BOARD ACTION: Received the report. 3) General Manager Announcements The following announcements were included in the agenda packet: a) 2014 National Association of Clean Water Agencies ( NACWA) Platinum Peak Performance Award — Plant Operations Division Manager Alan Weer to Attend NACWA Summer Conference from July 13 through July 16, 2014 in Portland, Oregon b) 2014 Employee Appreciation Picnic Scheduled for July 16, 2014 C) Public Bidding for Cathodic Protection, Phase 1, District Project 8425 d) Public Bidding for Survey Monument Replacement, District Contract No. 41799 The following announcements were made at the meeting: e) Treatment Plant Natural Gas Purchases f) Capital Projects Division Manager Andrew Antkowiak to Retire After 24 years of Service g) Agreement for Cost -of- Service Study and Staffing Needs Assessment Signed with Raftelis Financial Consultants, Inc. BOARD ACTION: Received the announcements. b. Counsel for the District ► C=1111 July 3, 2014 Board Action Summary Page 4 C. Secretary of the District Secretary of the District Elaine Boehme announced the July 11, 2014 Special Finance Committee meeting at 2:00 p.m. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey a) June 23, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). • June 26, 2014 — Ad Hoc Committee meeting re CoCo San Sustainable Farm — Member Causey (stipend) and Member Pilecki (stipend). Member McGill b) June 18, 2014 — Administration Committee meeting — Member McGill (stipend) and President Williams (stipend). c) June 25, 2014 — Administration Committee meeting — Member McGill (stipend) and President Williams (stipend). Member Pilecki d) June 23, 2014 — Engineering & Operations Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). BOARD ACTION: Received the reports. 2) Board Member Announcements Member McGill provided a written report covering Announcements. It was also announced that Finance Administrator Todd Smithey was elected to the Contra Costa County Employees' Retirement Association (CCCERA) Retirement Board. BOARD ACTION: Received the announcements. July 3, 2014 Board Action Summary Page 5 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. None. 6. ADMINISTRATIVE a. Consider adopting the (1) Mission and Values Statements, and (2) Goals and Strategies, as set forth in the final draft Fiscal Year 2014 -16 Strategic Plan. BOARD ACTION: Adopted the Mission and Values Statements, as well as the Goals and Strategies as set forth in the final draft Fiscal Year 2014 -16 Strategic Plan. 7. ENGINEERING a. Consider accepting the CoCo San Sustainable Farm Business Plan and adopting Resolution 2014 -020 authorizing staff to record the Memorandum of Lease with AgLantis with the Contra Costa County Recorder. Acceptance recommended by CoCo San Sustainable Farm Ad Hoc Committee. BOARD ACTION: Accepted the Business Plan, which rendered the signed lease with AgLantis effective on July 3, 2014; and adopted Resolution 2014 -020 authorizing staff to record the Memorandum of Lease with the Contra Costa County Recorder (3 -2; Nejedly, Williams, No). 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. Receive update on emergency declared on June 5, 2014 authorizing repairs to the damaged Sludge Blending Tank located in the Treatment Plant; and terminate the emergency situation in accordance with Public Contract Code 22050(c)(3). BOARD ACTION: Received update and terminated the emergency situation. 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 10. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced Closed Session Items 11.a. as well as 11.b. and 11.c., which were added by the Board as urgency items earlier in the Board meeting. July 3, 2014 Board Action Summary Page 6 11. CLOSED SESSION a. Personnel Matters pursuant to Government Code Section 54957 — Performance Evaluation for General Manager. b. Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(a): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Court of Appeal, 1 st Appellate District, Division Four, Case No. A141913 C. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • General Manager Roger Bailey • Human Resources Manager Teji O'Malley • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support /Confidential Group (MS /CG) • Management Group BOARD ACTION: Held the closed session. 12. REPORT OUT OF CLOSED SESSION 1► reyn 13. ADJOURNMENT —at 5:01 p.m.