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Home My WebLink About03.e. Award contract to K J Woods Construction, Inc. for Walnut Creek Sewer Renovations, Phase 10, District Project 8413Central Contra Costa Sanitary District 3.e. ` BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 3, 2014 subject. AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH K. J. WOODS CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE WALNUT CREEK SEWER RENOVATIONS, PHASE 10, DISTRICT PROJECT 8413 Submitted By. Initiating Dept. /Div.: Nancy Molina, Associate Engineer Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: S. Mestetsky — Senior Engineer ..� (-) A. Antkowiak — Capital Projects Division Manager Roger S. Bailey J -M Petit — Engineering Department Director General Manager ISSUE: On May 22, 2014, five sealed bids were received and opened for the construction of the Walnut Creek Sewer Renovations, Phase 10, District Project 8413. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. Authorize the General Manager to execute the contract documents subject to SUBMITTAL requirements. RECOMMENDATION: Find that the project is exempt from the California Environmental Quality Act (CEQA), award a construction contract, and authorize the General Manager to execute the Contract Documents subject to favorable review of insurance certificates, bond submittals, appropriate Contractor license, and any other required submittals (SUBMITTALS). FINANCIAL IMPACTS: Approximately $3,884,000, including design, bid price, contingency, and construction management. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: Walnut Creek Sewer Renovations, Phase 10, is part of the ongoing Collection System Renovation Program. The Walnut Creek Sewer Renovations, Phase 10, will renovate 8,500 linear feet of 6- and 8 -inch sewer lines in the Walnut Boulevard and Summit Boulevard areas. Construction of the sewer in easements will involve close cooperation with customers for site access and restoration. The project work areas are shown in Attachment 1. District staff prepared the plans and specifications for the project. The Engineer's estimate for construction of the Walnut Creek Sewer Renovations, Phase 10, District C: \Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \8413 Award Contract PP WC 10 (2).docx Page 1 of 6 POSITION PAPER Board Meeting Date: July 3, 2014 Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH K. J. WOODS CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE WALNUT CREEK SEWER RENOVATIONS, PHASE 10, DISTRICT PROJECT 8413 Project 8413, is $2,350,000. This project was advertised on May 2 and 7, 2014. Five sealed bids ranging from $2,288,000 to $3,291,309 were received and publicly opened on May 22, 2014. The Engineering Department conducted a technical and commercial review of the bids and determined that K. J. Woods Construction, Inc. is the lowest responsive bidder with a bid amount of $2,288,000. A summary of bids received is shown in Attachment 2. The District will administer the construction contract and will provide contract administration, inspection, survey, office engineering, and submittal review. The funds required to complete this project, as shown in Attachment 3, are $3,055,000. The total cost of the Walnut Creek Sewer Renovations, Phase 10, is anticipated to be $3,884,000. This project is included in the fiscal year (FY) 2014 -15 Capital Improvement Budget (CIB) on page CS -22. Renovation of approximately 1,000 linear feet along North Main Street was added to the project scope due to the City of Walnut Creek expediting reconstruction of pavement in the same area. Staff deferred approximately 1,000 linear feet of already- designed alignment to the next phase of the Walnut Creek Renovation project. The total project cost exceeds the amount listed in the 2014 -15 CIB by approximately 15 %. This is in line with the District's current practice of not including contingency in the Capital Improvement Budget estimates. Staff has conducted a cash -flow analysis of the Collection System Program budget and concluded that adequate funds are available for this project. Staff has concluded that this project is exempt from CEQA under CCCSD CEQA Guidelines Section 15302, because it involves replacement of existing sewer facilities at substantially the same locations and with the same purpose and level of activity as the facilities being replaced. Any capacity increases are for non - growth inducing, wet weather purposes. This project also is exempt under District CEQA Guidelines Section 15061(b)(3), since it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. This certainty is based on the District's past experience with numerous sewer construction projects of this nature, the relatively short distances involved, and the District's mitigating construction specifications. These specifications are standardized general and special conditions that are made part of the project bid documents to address environmental considerations, such as protecting trees and riparian areas, as well as compliance with applicable federal, state, county, district, municipal and local laws, ordinances, orders, and regulations. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. C: \Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \8413 Award Contract PP WC10 (2).docx Page 2 of 6 POSITION PAPER Board Meeting Date: July 3, 2014 Subject., AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH K. J. WOODS CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE WALNUT CREEK SEWER RENOVATIONS, PHASE 10, DISTRICT PROJECT 8413 COMMITTEE RECOMMENDATION: The Engineering and Operations Committee reviewed this project at its meeting on June 23, 2014, and did not make a recommendation. RECOMMENDED BOARD ACTION: Staff recommends the following: Find that the project is exempt from CEQA, 2. Award a construction contract in the amount of $2,288,000 for the construction of the Walnut Creek Sewer Renovations, Phase 10, District Project 8413, to K. J. Woods Construction, Inc., the lowest responsive bidder, and 3. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements. Attached Supporting Documents: 1. Project Location Map C: \Users \dandersonWppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \8413 Award Contract PP WC10 (2).docx Page 3 of 6 24 I J N Project Area 0.25 0.5 Miles ' Centrall Contra Costa Walnut Creek Sewer Renovations Phase 10 Sanitary District District Project 8413 Project Location C:\ Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content .Outlook \DVCG8C5G \8413 Award Contract PP WC10.docx Page 4 of 6 ATTACHMENT 2 WALNUT CREEK SEWER RENOVATIONS, PHASE 10 DISTRICT PROJECT 8413 SUMMARY OF BIDS PROJECT NO.: 8413 DATE: MAY 22, 2014 PROJECT NAME: WALNUT CREEK SEWER RENOVATIONS, PHASE 10 PROJECT LOCATION: WALNUT CREEK, CA NO. OF ADDENDA: 1 ENGINEER'S ESTIMATE: $2,350,000 NO. BIDDER BID PRICE 1 K. J. Woods Construction, Inc. $2,288,000 San Francisco, CA 94124 2 D'Arcy & Harty Construction, Inc. $2,584,405 San Francisco, CA 94124 3 Bay Pacific Pipelines, Inc. $2,730,650 Novato, CA 94947 4 Pacific Trenchless, Inc. $2,735,909 Oakland, CA 94607 5 Ranger Pipelines, Inc. $3,291,309 San Francisco, CA 94124 BIDS OPENED BY /s/ Donna Anderson C:\Users\danderson\AppData\Local\Microsoft\Windows\Temporary Contract PP WC10.docx Page 5 of 6 DATE: May 22, 2014 Internet Files \Content.Outlook \DVCG8C5G \8413 Award ATTACHMENT 3 WALNUT CREEK SEWER RENOVATIONS, PHASE 10 DISTRICT PROJECT 8413 POST -BID / PRECONSTRUCTION ESTIMATE No. Item Description Amounts % Construction Cost 1. CONSTRUCTION a. Construction Contract $2,288,000 b. Contingency at 15% $343,000 c. Permit $40,000 SUBTOTAL - CONSTRUCTION COST $2,671,000 100% 2. CONSTRUCTION MANAGEMENT a. District Forces - Inspection $230,000 - Construction Management $80,000 - Public Relations $10,000 - Survey $70,000 b. Consultants - Material Testing $20,000 - Biologist $10,000 - Geotechnical and Arborist $10,000 SUBTOTAL - CONSTRUCTION MANAGEMENT $430,000 16% 3. PREBID EXPENDITURES a. Engineering $420,000 b. Right of Way $33,000 c. Survey $182,000 d. Drafting $148,000 SUBTOTAL - PREBID EXPENDITURES $783,00 29% 4. TOTAL PROJECT COST $3,884,000 5. FUNDS AUTHORIZED TO DATE $829,000 6. ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT Line 4 - Line 5 5 00 C:\ Users \dandersonWppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G\8413 Award Contract PP WC10.docx Page 6 of 6