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Home My WebLink About00. 07-03-14 BOARD AGENDAJl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday July 3, 2014 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: DAVID R. KLLIAMS President MICHAEL R. MCGILL President Pro Tem PAUL H CAUSEY JAMES A. NEJEDLY TAD J. PILECKI PHONE: (925) 228 -9500 FAX.- (925) 372 -0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper July 3, 2014 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of June 5, 2014 Board meeting. b. Approve expenditures dated July 3, 2014. Approval recommended by Finance Committee. C. Receive May 2014 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Set public hearing for July 31, 2014 at 2:00 p.m. to consider placing the following charges for Fiscal Year 2014 -15 on the Contra Costa County tax roll for collection: 1) Sewer Service Charges; 2) Capacity Use Charges; Assessments for Contractual Assessment Districts and Alhambra Valley Assessment Districts; and Assessments for other Fee Installment Payment Programs. e. Award contract to in the amount of $2,288,000 to K J Woods Construction, Inc., the lowest responsive and responsible bidder for the Walnut Creek Sewer Renovations, Phase 10, District Project 8413; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. Reviewed by Engineering & Operations Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER July 3, 2014 Board Agenda Page 3 5. REPORTS a. General Manager 1) Presentation by Christine Foster, Northern California Regional Manager /Principal Consultant of Environmental and Occupational Risk Management (EORM) on the study conducted by EORM on the District's Safety Program. (10 minute presentation.) Staff Recommendation: Receive the presentation and provide input to staff if needed. 2) Report on District training programs, including new Management Academy- Leadership Excellence Program. (5 minute staff presentation.) Staff Recommendation: Receive the report and provide input to staff if needed. 3) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Neiedly Member Causey a) June 23, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). (Action Summary in packet.) • June 26, 2014 — Ad Hoc Committee meeting re CoCo San Sustainable Farm — Member Causey (stipend) and Member Pilecki (stipend). July 3, 2014 Board Agenda Page 4 Member McGill b) June 18, 2014 — Administration Committee meeting — Member McGill (stipend) and President Williams (stipend). (Action Summary in packet.) c) June 25, 2014 — Administration Committee meeting — Member McGill (stipend) and President Williams (stipend). (Action Summary in packet.) Member Pilecki d) June 23, 2014 — Engineering & Operations Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). (Action Summary in packet.) President Williams Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. Staff Recommendation: Consider the requests. 6. ADMINISTRATIVE a. Consider adopting the (1) Mission and Values Statements, and (2) Goals and Strategies, as set forth in the final draft Fiscal Year 2014 -16 Strategic Plan. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt the Mission and Values Statements, as well as the Goals and Strategies as set forth in the final draft Fiscal Year 2014 -16 Strategic Plan. July 3, 2014 Board Agenda Page 5 7. ENGINEERING a. Consider accepting the CoCo San Sustainable Farm Business Plan and adopting Resolution 2014 -020 authorizing staff to record the Memorandum of Lease with AgLantis with the Contra Costa County Recorder. Acceptance recommended by CoCo San Sustainable Farm Ad Hoc Committee. (15 minute staff presentation.) Staff Recommendation (Motion Required): Accept the Business Plan, which will render the signed lease with AgLantis effective on July 3, 2014; and adopt Resolution 2014 -020 authorizing staff to record the Memorandum of Lease with the Contra Costa County Recorder. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. Receive update on emergency declared on June 5, 2014 authorizing repairs to the damaged Sludge Blending Tank located in the Treatment Plant; and terminate the emergency situation in accordance with Public Contract Code 22050(c)(3). (5 minute staff presentation.) Staff Recommendation (Motion Required): Receive update and terminate the emergency situation. 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS 10. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) 11. CLOSED SESSION a. Personnel Matters pursuant to Government Code Section 54957 — Performance Evaluation for General Manager. 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT July 3, 2014 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DA TEITIME MEETINGIATTENDEES LOCATION JULY 2014 Wednesday Administration Committee Meeting (Special Meeting) Third Floor Executive Conference Room July 2 McGill, Williams 8:00 a.m. Thursday Board Meeting Board Room July 3 Board of Directors 2:00 p.m. Friday Finance Committee Meeting Third Floor Executive Conference Room July 11 Causey, Nejedly 2:00 p.m. Monday Real Estate, Environmental & Planning Committee Third Floor Executive Conference Room July 14 Meeting 3:00 p.m. Nejedly, McGill July 13 -16 National Association of Clean Water Agencies Portland, Oregon (NACWA) Summer Conference Causey, Williams Thursday Board Meeting Board Room July 17 Board of Directors 2:00 p.m. Monday California Special Districts Association — Contra Central Contra Costa Sanitary district July 21 Costa Chapter Meeting (CCSDA) Multi- Purpose Room 10:00 a.m. McGill Monday Engineering & Operations Committee Meeting Second Floor Conference Room July 21 Pilecki, Causey 1:00 P.M. Monday Finance Committee Meeting Third Floor Executive Conference Room July 21 Causey, Nejedly 3:00 p.m. Wednesday Administration Committee Meeting Third Floor Executive Conference Room July 23 McGill, Williams 8:00 a.m. Thursday Board Meeting (Special) Board Room July 31 Board of Directors 2:00 p.m. AUGUST 2014 Friday Finance Committee Meeting Third Floor Executive Conference Room August 1 Causey, Nejedly 2:00 p.m. Thursday Board Meeting (Special) Board Room August 14 Board of Directors 2:00 p.m. August 20 -23 California Association of Sanitation Agencies Monterey (CASA) Annual Conference McGill Tuesday Real Estate, Environmental & Planning Committee Third Floor Executive Conference Room August 19 Meeting 3:00 p.m. Nejedly, McGill Monday Engineering & Operations Committee Meeting Second Floor Conference Room August 25 Pilecki, Causey 1:00 P.M. Monday Finance Committee Meeting Third Floor Executive Conference Room August 25 Causey, Nejedly 3:00 p.m. Wednesday Administration Committee Meeting Third Floor Executive Conference Room August 27 McGill, Williams 8:00 a.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 6127114