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Home My WebLink AboutBOARD ACTION SUMMARY 06-19-14Jl Central Contra Costa Sanitary District B0_41D OFDIKEC'TOKS: BOARD MEETING DAT7DR. TT=1.4� Rrvs,ak„ t ACTION SUMMARY _� cH.vEZ TZT Presidenn t Pro Pro Ten? R4rT H. ('4i'tiEF Board Room sA.�TESA. NETEDLF Thursday 74D'. RTLECIJ June 19, 2014 PHOAE: (925) 228 -9500 2:00 p.m. FII: (925) 3 72 -01 92 innr. centralsan. org 1. ROLL CALL PRESENT: Members: Causey, Pilecki, McGill, Nejedly, Williams ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions: • Christopher Doornbos, Chemist I • Jean -Marc Petit, Director of Engineering BOARD ACTION: Welcomed new employees. 2. PUBLIC COMMENTS Mr. Igor Skaredoff, President of the Contra Costa Resource Conservation District, asked the Board to consider nominating him to fill the open special district representative seat on the Contra Costa Local Agency Formation Commission (LAFCO) (see Item 7.d.4)). 3. CONSENT CALENDAR a. Approve minutes of May 15, 2014 Board meeting. b. Approve expenditures dated June 19, 2014. Approval recommended by Finance Committee. BOARD ACTION: Adopted the Consent Calendar as recommended. June 19, 2014 Board Action Summary Page 2 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 1► reyn 5. PUBLIC HEARING a. Conduct a public hearing to consider adopting the following for the Smith Road Contractual Assessment District (CAD) No. 2012 -1 in Alamo, District Project 5773: • Resolution 2014 -015 confirming and levying final assessments; • Resolution 2014 -016 directing that the Fiscal Year 2014 -15 assessments be placed on the Contra Costa County property tax roll for collection; anc • Uncodified Ordinance No. 282 to establish reimbursement fees for the properties which could directly connect to District Project 5773 (Smith Road CAD No. 2012 -1). BOARD ACTION: Adopted Resolution 2014 -015, Resolution 2014 -016; and uncodified Ordinance 282. 6. BIDS AND AWARDS a. Award a construction contract in the amount of $673,045 to Roto- Rooter Plumbing Services, the lowest responsive and responsible bidder for the Sewer CCTV Inspection Project; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Found that the project is exempt from CEQA; awarded a construction contract to Roto- Rooter Plumbing Services; and authorized the General Manager to execute the contract documents subject to submittal requirements. 7. REPORTS a. General Manager 1) Update on Information Technology (IT) Master Plan presented by consultant Joseph Blackwell, Principal, NexLevel, Inc. BOARD ACTION: Received the update. 2) General Manager Announcements The following announcements were included in the agenda packet: a) Registration Differential for Associate Engineer Clint Shima June 19, 2014 Board Action Summary Page 3 b) Sewer Summit Hosted by Environmental Services Division c) Training Class Held for Recycled Water Site Supervisors BOARD ACTION: Received the announcements. b. Counsel for the District None. C. Secretary of the District 1) Announced upcoming election nomination period of July 14 to August 8, 2014. 2) Secretary of the District Elaine Boehme announced the June 23, 2014 Engineering & Operations Committee meeting at 1:00 p.m. and the Finance Committee meeting at 3:00 p.m., as well as the June 25, 2014 Administration Committee meeting at 8:00 a.m. BOARD ACTION: Received the announcements. Y• .. iLQ�1�lCai'i1.OT-'�� 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey a) June 9, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). • June 10, 2014 — Liaison meeting with City of San Ramon officials: Mayor Bill Clarkson and City Manager Greg Rogers (stipend). Member McGill • June 5, 2014 — Contra Costa County Mayors Conference hosted by the City of San Ramon featuring a presentation by Marc Holmes of The Bay Institute on the Bay -Delta Conservation Plan (expenses). June 19, 2014 Board Action Summary Page 4 • June 12, 2014 — East Bay Leadership Council Installation Dinner in Pleasant Hill (expenses). • June 18, 2014 — State of the County Luncheon with Supervisor Karen Mitchoff in Pleasant Hill (expenses). BOARD ACTION: Received the reports. 2) Board Member Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. None. 4) Consider whether to nominate anyone to fill the special district representative vacancy on the Contra Costa Local Agency Formation Commission (LAFCO) due to passing of Dwight Meadows — Member McGill. BOARD ACTION: Took no action. 8. ADMINISTRATIVE a. Consider adopting the (1) mission and values statements, and (2) goals and strategies, as set forth in the draft Fiscal Year 2014 -15 through Fiscal Year 2015 -16 Strategic Plan. Approval recommended by Administration Committee. BOARD ACTION: Provided input to staff, including suggested modifications to the Introduction, Goals and Strategies sections of the draft Strategic Plan, and asked staff to return with a final draft at a future meeting. b. Authorize the General Manager to execute a professional services agreement with Raftelis Financial Consultants, Inc. in an amount not to exceed $400,000 to perform a wastewater Cost of Service (COS) Study and Staffing Needs Assessment (SNA). BOARD ACTION: Authorized the General Manager to execute a professional services agreement with Raftelis Financial Consultants, June 19, 2014 Board Action Summary Page 5 Inc. in an amount not to exceed $400,000 to perform a wastewater COS Study and SNA. (4 -0 -1; Nejedly, Absent.) C. Authorize the General Manager to renew insurance coverage for Fiscal Year 2014 -15 for excess liability and property coverage. Reviewed by Finance Committee. BOARD ACTION: Confirmed the Finance Committee recommendation by authorizing the General Manager to renew insurance coverage for Fiscal Year 2014 -15 for excess liability and property coverage, without purchasing a second layer of excess liability insurance. (3 -1 -1; Pilecki, No; Nejedly, Absent.) 9. ENGINEERING a. Adopt resolutions of application requesting that Contra Costa Local Area Formation Commission (LAFCO) initiate boundary reorganization proceedings as follows: 1) Resolution of Application 2014 -017 to annex seven separate annexation areas in Danville and Lafayette to the District and /or East Bay Municipal Utility District ( EBMUD) - District Annexation (DA) 185; 2) Resolution of Application 2014 -018 to annex the Magee Ranch Subdivision in Danville to the District and /or EBMUD - DA 186; and 3) Resolution of Application 2014 -019 to annex the Podva Property Subdivision in Danville to the District and EBMUD - DA 187. BOARD ACTION: Adopted Resolutions of Application 2014 -017, 2014- 018 and 2014 -019. (4 -0 -1; Nejedly, Absent.) 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. Receive update on emergency declared on June 5, 2014 authorizing repairs to the damaged Sludge Blending Tank located in the Treatment Plant; if work has not been completed, authorize the General Manager under Public Contract Code 22050(b) to continue to direct W. C. Maloney, Inc., DN Tanks, and District forces to perform emergency repairs; if work has been completed, terminate the emergency situation in accordance with Public Contract Code 22050(c)(3). BOARD ACTION: Continued authorization for emergency repairs. (4 -0 -1; Nejedly, Absent.) June 19, 2014 Board Action Summary Page 6 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member McGill requested an update on recycled water use, particularly with regard to usage in the San Ramon area. 12. ADJOURNMENT— at 4:30 p.m.