HomeMy WebLinkAbout06.a. Award contract for Sewer CCTV Inspection ProjectCentral Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 19, 2014
Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS
SUBJECT TO SUBMITTAL REQUIREMENTS WITH ROTO- ROOTER
PLUMBING SERVICES FOR THE CONSTRUCTION OF THE SEWER
CCTV INSPECTION PROJECT
Submitted By: Initiating Dept. /Div.:
Richard Foss, Assistant Engineer Operations /Collection System Operations
Division
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
A. Rozul — Senior Engineer �t �,
P. Seitz — CSOD Division Manager Roger S. Bail y
General Manager
ISSUE: On June 3, 2014, four (4) sealed bids were received and opened for the
construction of the Sewer CCTV Inspection Project. The Board of Directors must award
the contract or reject bids within 50 days of the bid opening. Authorize the General
Manager to execute the contract documents subject to SUBMITTAL requirements.
RECOMMENDATION: Find that the project is exempt from the California
Environmental Quality Act (CEQA), award a construction contract, and authorize the
General Manager to execute the Contract Documents subject to favorable review of
insurance certificates, bond submittals, appropriate Contractor license, and any other
required submittals (SUBMITTALS).
FINANCIAL IMPACTS: Approximately $758,045, including design, bid price, and
construction management.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: In 2002, the District began the Sewer TV Inspection Program. The
intention of this program was to assess the condition of the entire collection system by
televising every sewer in the District. The first and second phases are now complete,
and the data collected has been used in managing the small Sewer Renovation
Program, as well as other programs. This sewer TV inspection contract will reevaluate
the pipe segments in Alamo, Danville, Lafayette, Orinda, and San Ramon. Additionally,
sewer pipe segments that are currently on a frequent maintenance schedule will be
evaluated again.
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POSITION PAPER
Board Meeting Date: June 19, 2014
Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL
MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO
SUBMITTAL REQUIREMENTS WITH ROTO- ROOTER PLUMBING
SERVICES FOR THE CONSTRUCTION OF THE SEWER CCTV
INSPECTION PROJECT
District staff prepared the plans and specifications for the project. The Engineer's
estimate for construction of the Sewer CCTV Inspection Project is $850,000. This
project was advertised on May 16 and 21, 2014. Four (4) sealed bids ranging from
$673,045 to $1,986,550 were received and publicly opened on June 3, 2014. The
Engineering Department conducted a technical and commercial review of the bids and
determined that Roto- Rooter Plumbing Services is the lowest responsive bidder with a
bid amount of $673,045. A summary of bids received is shown in Attachment 1.
The District will administer the construction contract and will provide contract
administration, inspection, office engineering, and submittal review. The funds required
to complete this project, as shown in Attachment 2, are $758,045. The total cost of the
Sewer CCTV Inspection Project is anticipated to be $758,045.
This project is included in the fiscal year (FY) 2014 -15 Operations and Maintenance
(O &M) budget. Staff has conducted a cash -flow analysis of the Operations and
Maintenance budget and concluded that adequate funds are available for this project.
Staff has concluded that this project is exempt from CEQA under CCCSD CEQA
Guidelines Section 15262, since it will provide information for design of sewer
improvements and will not have a legally binding effect on later activities. Authorization
of the award of the contract for this project will establish the Board of Directors'
independent finding that the project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Staff recommends the following:
1. Find that the project is exempt from CEQA,
2. Award a construction contract in the amount of $673,045 for the construction of
the Sewer CCTV Inspection Project, to Roto- Rooter Plumbing Services, the
lowest responsive bidder, and
3. Authorize the General Manager to execute the Contract Documents subject to
SUBMITTAL requirements.
Attached Supporting Documents:
1. Summary of Bids
2. Post -Bid / Preconstruction Estimate
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ATTACHMENT 1
SEWER CCTV INSPECTION PROJECT
SUMMARY OF BIDS
DATE: JUNE 3, 2014
PROJECT NAME: SEWER CCTV INSPECTION PROJECT
PROJECT LOCATION: ALAMO, DANVILLE, LAFAYETTE, ORINDA, AND
SAN RAMON CA
NO. OF ADDENDA: 0
ENGINEER'S ESTIMATE: $850,000
NO.
BIDDER
BID PRICE
1
Roto- Rooter Plumbing Services
$673,045
Concord, CA 94520
2
Subtronic Corporation
$848,128
Martinez, CA 94553
3
Pipe and Plant Solutions, Inc.
$1,594,256
San Francisco, CA 94111
4
Pro Pipe CA
$1,986,550
Walnut, CA 91789
BIDS OPENED BY: /s/ Donna Anderson
DATE: June 3, 2014
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ATTACHMENT 2
SEWER CCTV INSPECTION PROJECT
POST -BID / PRECONSTRUCTION ESTIMATE
No.
Item Description
Amounts
% Construction Cost
1.
CONSTRUCTION
a. Construction Contract
$673,045
c. Permit
$15,000
SUBTOTAL - CONSTRUCTION COST
$688,045
100%
2.
CONSTRUCTION MANAGEMENT
a. District Forces
- Inspection
$50,000
SUBTOTAL - CONSTRUCTION MANAGEMENT
$50,000
7%
3.
PREBID EXPENDITURES
a. Engineering
$20,000
SUBTOTAL - PREBID EXPENDITURES
$20,0 0 0
3%
4.
TOTAL PROJECT COST
$758,045
5.
FUNDS AUTHORIZED TO DATE
$0
6.
ADDITIONAL ALLOCATION NEEDED TO COMPLETE
PROJECT (Line 4 - Line 5 )
S758 04
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