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HomeMy WebLinkAbout00. 06-19-14 BOARD AGENDAJl Central Contra Costa Sanitary District L,11111111 c •° � BOARD OF DIRECTORS. DAVID R. WILLIAMS President MICHAEL R. MCGILL President Pro Tem PAUL H CAUSEY JAMES A. NEJEDLY TAD J. PILECKI Thursday PHONE: (925) 228 -9500 June 19, 2014 FAX.- (925) 372 -0192 2:00 p.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper June 19, 2014 Board Agenda Page 2 b. Introductions: • Christopher Doornbos, Chemist I • Jean -Marc Petit, Director of Engineering Staff Recommendation: Welcome new employees. President Williams will present the District pins. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of May 15, 2014 Board meeting. b. Approve expenditures dated June 19, 2014. Approval recommended by Finance Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. PUBLIC HEARING a. Conduct a public hearing to consider adopting the following for the Smith Road Contractual Assessment District (CAD) No. 2012 -1 in Alamo, District Project 5773: (5 minute staff presentation.) • Resolution 2014 -015 confirming and levying final assessments; • Resolution 2014 -016 directing that the Fiscal Year 2014 -15 assessments be placed on the Contra Costa County property tax roll for collection; and • Uncodified Ordinance No. 282 to establish reimbursement fees for the properties which could directly connect to District Project 5773 (Smith Road CAD No. 2012 -1). Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Resolution 2014 -015, Resolution 2014 -016; and uncodified Ordinance 282. June 19, 2014 Board Agenda Page 3 a. Award a construction contract in the amount of $673,045 to Roto- Rooter Plumbing Services, the lowest responsive and responsible bidder for the Sewer CCTV Inspection Project, find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to Roto- Rooter Plumbing Services; and authorize the General Manager to execute the contract documents subject to submittal requirements. 7. REPORTS a. General Manager 1) Update on Information Technology (IT) Master Plan presented by consultant Joseph Blackwell, Principal, NexLevel, Inc. (15 minute presentation.) Staff Recommendation: Receive the update. 2) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District 1) Announce upcoming election nomination period. Staff Recommendation: Receive the announcement. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Neiedly Member Pilecki June 19, 2014 Board Agenda Page 4 Member Causey a) June 9, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). (Action Summary in packet.) • June 10, 2014 — Liaison meeting with City of San Ramon officials: Mayor Bill Clarkson and City Manager Greg Rogers (stipend). Member McGill June 5, 2014 — Contra Costa County Mayors Conference hosted by the City of San Ramon featuring a presentation by Marc Holmes of The Bay Institute on the Bay -Delta Conservation Plan (expenses). • June 12, 2014 — East Bay Leadership Council Installation Dinner in Pleasant Hill (expenses). • June 18, 2014 — State of the County Luncheon with Supervisor Karen Mitchoff in Pleasant Hill (expenses). President Williams Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. Staff Recommendation: Consider the requests. 4) Consider whether to nominate anyone to fill the special district representative vacancy on the Contra Costa Local Agency Formation Commission (LAFCO) due to passing of Dwight Meadows — Member McGill. Staff Recommendation (Motion Required): Consider whether to nominate anyone; if desired, adopt resolution of nomination. June 19, 2014 Board Agenda Page 5 8. ADMINISTRATIVE a. Consider adopting the (1) mission and values statements, and (2) goals and strategies, as set forth in the draft Fiscal Year 2014 -15 through Fiscal Year 2015 -16 Strategic Plan. Approval recommended by Administration Committee. (10 minute staff presentation.) Staff Recommendation (Motion Required): Adopt the mission and values statements, and goals and strategies, as set forth in the draft Fiscal Year 2014 -15 through Fiscal Year 2015 -16 Strategic Plan. b. Authorize the General Manager to execute a professional services agreement with Raftelis Financial Consultants, Inc. in an amount not to exceed $400,000 to perform a wastewater Cost of Service (COS) Study and Staffing Needs Assessment (SNA). (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a professional services agreement with Raftelis Financial Consultants, Inc. in an amount not to exceed $400,000 to perform a wastewater COS Study and SNA. C. Authorize the General Manager to renew insurance coverage for Fiscal Year 2014 -15 for excess liability and property coverage. Reviewed by Finance Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to renew insurance coverage for Fiscal Year 2014 -15 for excess liability and property coverage, and provide direction to staff with regard to purchase of a second layer of excess liability insurance. 9. ENGINEERING a. Adopt resolutions of application requesting that Contra Costa Local Area Formation Commission (LAFCO) initiate boundary reorganization proceedings as follows: (5 minute staff presentation.) 1) Resolution of Application 2014 -017 to annex seven separate annexation areas in Danville and Lafayette to the District and /or East Bay Municipal Utility District (EBMUD) - District Annexation (DA) 185; 2) Resolution of Application 2014 -018 to annex the Magee Ranch Subdivision in Danville to the District and /or EBMUD - DA 186; and June 19, 2014 Board Agenda Page 6 • • • - • - • C 9 �—Ae Staff Recommendation (Motion Required): Adopt Resolutions of Application 21 1 2014-018 • 1 a. Receive update on emergency declared on June 5, 2014 authorizing repairs to the damaged Sludge Blending Tank located in the Treatment Plant; if work has not been completed, authorize the General Manager under Public Contract Code 22050(b) to continue to direct W. C. Maloney, Inc., DN Tanks, and District forces to perform emergency repairs; if work has been completed, terminate the emergency situation in accordance with Public Contract Code 22050(c)(3). (5 minute staff presentation.) Staff Recommendation (Motion Required): Receive update and either continue authorization for emergency repairs by 4/5 vote of the Board, or terminate the emergency situation, whichever is appropriate. 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS 12. ADJOURNMENT June 19, 2014 Board Agenda Page 7 CONTRA CENTRAL COSTA :•. -D CALENDAR Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 6113114 JUNE 2 ©14 Wednesday Administration Committee Meeting Third Floor Executive Conference Room June 18 McGill, Williams 8:00 a.m. Thursday Board Meeting Board Room June 19 Board of Directors 2:00 p.m. Monday Engineering & Operations Committee Meeting Second Floor Conference Room June 23 Pilecki, Causey 1:00 P.M. Monday Finance Committee Meeting Third Floor Executive Conference Room June 23 Causey, Nejedly 3:00 p.m. Wednesday Administration Committee Meeting Third Floor Executive Conference Room June 25 McGill, Williams 8:00 a.m. JULY 2014 Thursday Board Meeting Board Room July 3 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room July 7 Causey, Nejedly 3:00 p.m. Tuesday Real Estate, Environmental & Planning Committee Third Floor Executive Conference Room July 8 Meeting 3:00 p.m. Nejedl , McGill July 13 -16 National Association of Clean Water Agencies Portland, Oregon (NACWA) Summer Conference Cause V, McGill Thursday Board Meeting Board Room July 17 Board of Directors 2:00 p.m. Monday California Special Districts Association — Contra Central Contra Costa Sanitary district July 21 Costa Chapter Meeting (CCSDA) Multi- Purpose Room 10:00 a.m. McGill Monday Engineering & Operations Committee Meeting Second Floor Conference Room July 21 Pilecki, Causey 1:00 P.M. Monday Finance Committee Meeting Third Floor Executive Conference Room July 21 Causey, Nejedly 3:00 p.m. Wednesday Administration Committee Meeting Third Floor Executive Conference Room July 23 McGill, Williams 8:00 a.m. Thursday Board Meeting (Special) Board Room July 31 Board of Directors 2:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 6113114