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HomeMy WebLinkAboutBOARD ACTION SUMMARY 06-05-14Jl Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday June 5, 2014 2:00 p.m. 1. ROLL CALL B0_41D OFDIREC'TOKS: DAT7D R. IT=1.4.IIS' President _1IICHAEL RAXUILL President Pro Ten? R4rT H. ('4i "tiEF J.4.1IESA. _ ETEDLF T.4D J. PILECIJ PHOAE: (925) 228 -9500 EII: (925) 372-0193 inrw centralsan.org PRESENT: Members: Causey, Nejedly, Pilecki, McGill, Williams ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Presentation by Steve Dominguez, President of California Water Environment Association (CWEA) San Francisco Bay Section, of CWEA State -level awards to the District's Collection System Operation (CSO) Division as follows: • Large Collection System of the Year • Supervisor of the Year - Dante Marchetti, Rodding Supervisor • Gimmicks and Gadgets, First Place - Leo Gonzalez: Ergonomic Hose Rack • Gimmicks and Gadgets, Third Place - Mike Klubben: Rod Turning Handle BOARD ACTION: Mr. Dominguez presented the awards to the Board. 4. CONSENT CALENDAR a. Approve minutes of May 1, 2014 Board meeting. b. Approve expenditures dated June 5, 2014. Approval recommended by Finance Committee. June 5, 2014 Board Action Summary Page 2 C. Receive April 2014 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Adopt updated salary schedule for all District job classifications effective April 18, 2014 to meet disclosure requirements of a "publicly available pay schedule" under the Pension Reform Act of 2013 (PEPRA). e. Authorize the General Manager to execute a professional services agreement in the amount of $115,000 with The Gardens at Heather Farm to administer student educational programs for a five -year period (one year, with four optional one -year extensions). Adopt Resolution 2014 -012 (1) accepting a grant of easement related to the Diablo Sewer Renovations, Phase 2, District Project 5976, from property owners Joseph Gerald Slavonia and Marguerite Fiori Slavonia of 1615 Club House Road in Diablo; (2) authorizing the execution of a quitclaim deed; and (3) authorizing staff to record the documents with the Contra Costa County Recorder. g. Authorize the General Manager to execute a professional engineering services agreement with Collison Engineering at a cost not to exceed $95,000 for Phase 1 of the Zeolite - Anammox Pilot Plant Study as part of the Plant of the Future Roadmap, District Project 7315. Approval recommended by Engineering & Operations Committee. h. Add and authorize the filling of a new Operations Safety Specialist (S -71, $7,305 - $8,837) position. Approval recommended by the Administration Committee. Authorize approval of proposed changes to California Association of Sanitation Agencies (CASA) Bylaws, and appoint President Williams as voting delegate and President Pro Tem McGill and General Manager Roger Bailey as the 1St and 2nd Alternate voting delegates, respectively. Approval recommended by Administration Committee. Adopt Resolution 2014 -013 supporting the Association of California Water Agencies' (ACWA) Statewide Water Action Plan (SWAP) and authorize the General Manager to encourage adoption of a similar resolution by the California Association of Sanitation Agencies (CASA). BOARD ACTION: Adopted the Consent Calendar as recommended, with a minor amendment to the minutes in Item 4.a. and added language to the resolution to indicate the District's intent to support the SWAP to promote recycled water in Item 4.j. June 5, 2014 Board Action Summary Page 3 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER District Counsel Kent Alm announced that there was a need to add the following urgency item by a 4/5 vote of the Board: Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(a): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa Countv Emalovees' Retirement Association (CCCERA). et al.. Contra Costa County Superior Court Case No. MSN12 -1870. BOARD ACTION: Found that the need to consider the item arose after the agenda posting deadline of 72 hours before the regular meeting and there was an immediate need to take action before the next regularly scheduled Board meeting and added the closed session item as an urgency item at the end of the agenda, as recommended by District Counsel. 6. PUBLIC HEARINGS a. Conduct a public hearing to consider the following matters; approval recommended by Engineering & Operations Committee: • Adopting the Fiscal Year 2014 -15 Capital Improvement Budget (CIB) for inclusion in the Fiscal Year 2014 -15 District Budget; • Approving the 2014 Ten -Year Capital Improvement Plan (CIP); and • Making the finding that the documents are exempt from the California Environmental Quality Act (CEQA). BOARD ACTION: Adopted the Fiscal Year (FY) 2014 -15 CIB for inclusion in the FY 2014 -15 District Budget; approved the 2014 Ten -Year Capital Improvement Plan (CIP), with the exclusion of the Recycled Water Program; and made the finding that the documents are exempt from CEQA. Approved the Recycled Water Program of the above (3 -2; Williams and Pilecki, No). b. Conduct a public hearing to consider adopting the following budgets for Fiscal Year 2014 -15; approval recommended by Finance Committee: • Operations and Maintenance Budget, • Debt Service Fund Budget, and • Self- Insurance Fund Budget. June 5, 2014 Board Action Summary Page 4 BOARD ACTION: Approved and adopted the FY 2014 -15 Operations and Maintenance Budget, Debt Service Fund Budget, and Self- Insurance Fund Budget. C. Conduct public hearings on the following matters, approval recommended by Finance Committee: 1) Consider adopting Uncodified Ordinance No. 280 to replace the "Schedule of Environmental and Development - Related Rates and Charges" adopted pursuant to Ordinance No. 276 in accordance with District Code Chapter 6.30. Approval recommended by Finance Committee. Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section 66016. If you have questions, please contact Earlene Millier, Engineering Assistant III, at (925) 229 -7359. BOARD ACTION: Adopted Uncodified Ordinance No. 280 and necessary findings, to replace the "Schedule of Environmental and Development - Related Rates and Charges" adopted pursuant to Ordinance No. 276 in accordance with District Code Chapter 6.30. 2) Consider adopting Uncodified Ordinance No. 281 to replace the "Schedule of Capacity Fees, Rates and Charges" adopted pursuant to Ordinance No. 277 in accordance with District Code Chapter 6.12. Approval recommended by Finance Committee. Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section 66016. If you have questions, please contact Earlene Millier, Engineering Assistant III, at (925) 229 -7359. BOARD ACTION: Adopted Uncodified Ordinance No. 281 and necessary findings, to replace the "Schedule of Capacity Fees Rates and Charges" adopted pursuant to Ordinance No. 277 in accordance with District Code Chapter 6.12. 7. REPORTS a. General Manager 1) Review draft comment letter on the Bay -Delta Conservation Plan (BDCP) and associated Environmental Impact Report /Environmental Impact Statement (EIR /EIS). BOARD ACTION: Provided input to staff, including a question regarding whether the limited plan area should be discussed in the letter. June 5, 2014 Board Action Summary Page 5 2) Status update on list of areas for further discussion provided by Member Causey at May 15, 2014 meeting. BOARD ACTION: Received the update. 3) General Manager Announcements The following announcements were distributed with the agenda packet: a) Registration Differential for Assistant Engineer Mike Zubrzycki b) Public Bidding for Treatment Plant Equipment Replacement Project (3W High Pressure Pump), District Project 7265 c) 2014 Annual Recycled Water Rate Increase d) Local Agency Formation Commission (LAFCO) Municipal Service Review of District e) Update on Computer Virus Affecting District The following additional announcements were made at the meeting: f) Draft 2014 Strategic Plan to be discussed at June 19, 2014 Board Meeting g) 2014 Employee Appreciation Picnic Scheduled for July 16, 2014 h) Contract Signed by Dr. Carolyn Phinney from AgLantis for the CoCo San Sustainable Farm. Business Plan to be presented to the Board on July 3, 2014. BOARD ACTION: Received the announcements. b. Counsel for the District None. C. Secretary of the District Secretary of the District Elaine Boehme announced the upcoming meeting of the Finance Committee, scheduled for June 9, 2014 at 3:00 p.m. June 5, 2014 Board Action Summary Page 6 d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey • May 20, 2014 — Presentation given at Danville Town Council Meeting (stipend). • May 27, 2014 — Ad Hoc Committee meeting re CoCo San Sustainable Farm — Member Causey (stipend) and Member Pilecki (stipend). a) May 27, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). Member McGill b) May 13, 2014 — Administration Committee meeting — Member McGill (stipend) and President Williams (stipend). C) May 28, 2014 — Administration Committee meeting — Member McGill (stipend) and President Williams (stipend). Member Nejedly d) May 29, 2014 — Real Estate, Environmental & Planning Committee meeting — Member Nejedly (stipend) and Member McGill (stipend). Member Pilecki e) May 27, 2014 — Engineering & Operations Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). President Williams BOARD ACTION: Received the reports. 2) Board Member Announcements Member McGill provided a written report covering Announcements. June 5, 2014 Board Action Summary Page 7 BOARD ACTION: Received the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. None. 8. ADMINISTRATIVE a. Adopt Resolution 2014 -014 calling for the November 4, 2014 election, requesting consolidation of the election of District Board Members with the statewide election, setting forth District requirements for Candidate Statements (word count and cost sharing), and directing the Secretary of the District to file the resolution with the Elections Department and County Board of Supervisors. BOARD ACTION: Adopted the resolution, including the requirements for Candidate Statements, and directed the Secretary of the District to file the resolution with the Elections Department and County Board of Supervisors. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. Declare an emergency and ratify the General Manager's actions under Public Contract Code 22050 to direct W. C. Maloney, Inc., DN Tanks, and District forces to perform emergency repairs on the damaged Sludge Blending Tank located in the Treatment Plant; and approve a supplemental authorization for $200,000 to the Treatment Plant Program contingency account of the Fiscal Year 2013 -14 Capital Improvement Budget. BOARD ACTION: Declared an emergency and ratified by 415th vote the General Manager's actions under Public Contract Code 22050 to perform emergency repairs on the damaged Sludge Blending Tank, and approved a supplemental authorization for $200,000 to the Treatment Plant Program contingency account of the Fiscal Year 2013 -14 Capital Improvement Budget. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 11. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced Closed Session Item 12.a., as added to the agenda by the Board as an urgency item. June 5, 2014 Board Action Summary Page 8 12. CLOSED SESSION a. Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(a): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Contra Costa County Superior Court Case No. MSN12 -1870. BOARD ACTION: Held closed session. 13. REPORT OUT OF CLOSED SESSION None. 14. ADJOURNMENT — at 4:35 p.m.