HomeMy WebLinkAbout04.a. Old Business - Expendituresgyp. Central Contra Costa Sanitary District June 9, 2014 TO: FINANCE COMMITTEE VIA: ROGER S. BAILEY, GENERAL MANAGER DAVID HEATH, DIRECTOR OF ADMINISTRA &Nh r FROM: THEA VASSALLO, FINANCE MANAGER ". SUBJECT: INFORMATION REQUESTED ON EXPENDITURES AT THE MAY 27, 2014 COMMITTEE MEETING At the May 27, 2014 Finance Committee meeting, the Committee requested information on specific expenditures. Below is that information: Check #200055 for $29,527.50 to Mistras Group, Inc. Per Plant Maintenance Superintendent Dave Robbins, staff runs the two Waste Heat Boilers associated with the two furnaces for a year at a time, and then rotates them. The boiler has its 1,270 tubes cleaned after every run, but this is the first time the tubes were remote field tested since their installation 36 years ago. A special probe was required because of the shape of the tubes, which added to the cost, and because it was a Permit Required Confined Space (PRCS) operation, Mistras Group had to provide a trained PRCS Rescue Team, in addition to their technicians. The tubes were found to be in good shape. Mistras recommended the tubes be checked again in seven to ten years, or a portion of them at a more frequent interval. The District's Maintenance Engineering group will determine which option to take. Work on the other boiler will be completed next year, which will produce a similar invoice in the near future. The invoice and billing worksheet are attached for your review (Attachment A). Check #200070 for $1,958.40 to Teamtalk Network Per Administrative Services Supervisor Susan Jocovic, the Teamtalk invoice is a monthly bill of $1,958.40 for the two -way emergency radio service (96 district radios at $20 each per month). Collection Systems Operations (CSO) budgets $25,000 a year for this service. The invoice is attached for your review (Attachment B). N:\ADMINSUP\ADMIN \DIST- SEC\ COMMITTEES \Finance\2014\Attachments\Memo re expenditures 06- 09- 14.docx Finance Committee Information Requested on Expenditures at the May 27, 2014 Committee Meeting Page 2 of 2 Check #200096 for $1,650.00 to Corevera, LLC Per Information Technology Administrator Roy Li, the invoice was for both Operations and Maintenance (O &M) and Capital expenditures as follows: .G : iI - Onsite maintenance support for post -email migration $450 - Onsite maintenance support to fix POD's fiber data connection $600 - Cutover/ switch Internet circuits $300 - Troubleshoot ESG's configuration VMware servers /SAN 300 Total $1,650 Capital The remaining items invoiced are capital projects related in the amount of $6,600. Expenses included the replacement of old servers with new clustered servers (Nutanix), configuring the new hardware, setting up new virtual servers, installing applications, updates, migrating services and data between servers, and de- commissioning old virtual and physical servers. The invoice is attached for your review (Attachment C). TV:cg c 144 6 Services A World o NDT Solutions Division �sion 6170 Egret Court BENICIA CA 94510 PHONE # 707 - 746 -5870 FAX # 707- 746 -8664 INVOICE INVOICE ADDRESS: CENTRAL CONTRA COSTA SANITARY DISTRICT I 5019 IMHOFF PLACE Ldm 1 MARTINEZ CA 94553 -4392 en �;erv"C °s ATTACHMENT A INVOICE NUMBER: CD10515159 INVOICE DATE 03/31/2014 DUE DATE 04/30/2014 CUSTOMER NO. 70012861 P.O. NUMBER: 41211 ORDER NUMBER: B16379 YOUR REFERENCE 167.500 DESCRIPTION QTY UNIT UNIT PRICE TOTAL EDDY CURRENT TECHNICIAN - ST 40.00 hr 85.000 3,400.00 EDDY CURRENT TECHNICIAN - ST 1.00 hr 167.500 167.50 EDDY CURRENT TECHNICIAN - OT 7.00 hr 127.500 892.50 EDDY CURRENT ASST - ST 32.00 hr 57.000 1,824.00 EDDY CURRENT ASST - OT " "''""" " - ` ` I-�;. ; •, r 7.00 hr 85.500 598.50 EDDY CURRENT UNIT 1 4.00 ea 800.000 3,200.00 EDDY CURRENT LEVEL III - ST - DH IVES " "';:' " " " "" ! 32.00 hr 100.000 3,200.00 EDDY CURRENT LEVEL III - OT -DH IVES �"" , ,n'_'� —�1 - n- 1; <Y-0- c3_5Z? 11.00 hr 150.000 1,650.00 REPLACEMENT BRUSH SET FOR FBRF PROB .. RESCUE TEAM PERSON) 1.00 ea 208.150 208.15 (2 �- 1.00 ea 2,150.000 2,150.00 CB- 1.45 - FBRF /LF /65 2.31" BORE -• -- - • - - -- I "• i 1.00 ea 2,724.350 2,724.35 RESCUE TEAM (2 PERSON) -- — - - -- - -• - - 1.00 ea 2,775.000 2,775.00 RESCUE TEAM (2 PERSON) - -• - - :- +-- •• - -•- -� RESCUE TEAM 1.00 ea 3,337.500 3,337.50 (2 PERSON) 1.00 ea 3,400.000 3,400.00 'APPfi0V,1) M t f. f G 1 l �t NOTES: REMITTANCE INFORMATION PLEASE INCLUDE THE INVOICE NUMBER WITH YOUR REMITTANCE CHECK: DOMESTIC WIRE: DOMESTIC ACH: TOTAL EXCLUSIVE OF TAX: 29,527.50 MISTRAS Group Inc. ACCT NAME: MISTRAS ACCT NAME: MISTRAS P.O. Box 405694 ABA No.: 026009593 ABA No.: 021200339 Atlanta, GA 30384 -5694 TOTAL TAX: 0.00 ACCT NO.: 003812670175 ACCT NO.: 003812670175 w i BANK: INVOICE AMOUNT 29,527.50 TO PAY: Bank of America, Princeton Junction, N.J., USA We hereby certify that these goods were produced in compliance with all applicable requirements of Section 6, 7 and 12 of the Fair Labor Standards Act, as amended, and of regulations and orders of the United States Dept of Labor issued under Section 14 thereof. Claims for shortages, or defective products must be made within 5 days All orders are subject to our Standard Terms and Conditions of Sale which are available upon request Refer to invoice number including prefix on all correspondence, etc. A service charge of 1 12% per month (16% per annum) will be charged on all invoices over 30 days. 0ne Soume *wftset Protection Solutions �. J M ISTR >,S GROUP, t + . R1LLINf'.3" WORKSHEET � Contact: Work Order#: 581080 Customer#: 70012861 Cust Order* 616379 Customer: CENTRAL CONTRA COSTA SANITARY DISTF Customer PO #: 41211 5019 IMHOFF PLACE MARTINEZ CA 94553 -4392 Prepared By: Invoice #: CD10515159 Phone: Customer Job #: 3/16/2014 EMP ITEM COST TYPE PRICE UNIT QTY SUM Airfare Expenses 0.00 ea 1.00 $0.00 Airfare Expenses 0.00 ea 1.00 $0.00 GCLAUNCH Per Diem Expenses 0.00 day 1.00 $0.00 GCLAUNCH Eddy Current Technician - ST Personnel 85.00 hr 8.00 $680.00 3/16/2014 $680.00 3/17/2014 EMP ITEM COST TYPE PRICE UNIT QTY SUM REPLACEMENT BRUSH SET FOR FBRF Expenses 208.15 ea 1.00 $208.15 PROB CB- 1.45 - FBRF /LF /65 2.31" BORE Expenses 2,724.35 ea 1.00 $2,724.35 RESCUE TEAM (2 PERSON) Expenses 2,775.00 ea 1.00 $2,775.00 GCLAUNCH Per Diem Expenses 0.00 day 1.00 $0.00 Per Diem -Ives Expenses 0.00 day 1.00 $0.00 Eddy Current Level III - OT -DH Ives Expenses 150.00 hr 3.50 $525.00 Eddy Current Level III - ST - DH Ives Expenses 100.00 hr 8.00 $800.00 Eddy Current Unit Expenses 800.00 ea 1.00 $800.00 PLADUNA Eddy Current Asst - OT Personnel 85.50 hr 2.00 $171.00 PLADUNA Eddy Current Asst - ST Personnel 57.00 hr 8.00 $456.00 GCLAUNCH Eddy Current Technician - OT Personnel 127.50 hr 2.00 $255.00 GCLAUNCH Eddy Current Technician - ST Personnel 85.00 hr 8.00 $680.00 3/17/2014 $9,394.50 3/18/2014 EMP ITEM COST TYPE PRICE UNIT QTY SUM RESCUE TEAM (2 PERSON) Expenses 3,400.00 ea 1.00 $3,400.00 Gas /Oil Expenses 0.00 ea 1.00 $0.00 GCLAUNCH Per Diem Expenses 0.00 day 1.00 $0.00 Per Diem -Ives Expenses 0.00 day 1.00 $0.00 Eddy Current Level III - OT -DH Ives Expenses 150.00 hr 3.50 $525.00 Eddy Current Level III - ST - DH Ives Expenses 100.00 hr 8.00 $800.00 Eddy Current Unit Expenses 800.00 ea 1.00 $800.00 PLADUNA Eddy Current Asst - OT Personnel 85.50 hr 2.50 $213.75 PLADUNA Eddy Current Asst - ST Personnel 57.00 hr 8.00 $456.00 GCLAUNCH Eddy Current Technician - OT Personnel 127.50 hr 2.50 $318.75 GCLAUNCH Eddy Current Technician - ST Personnel 85.00 hr 8.00 $680.00 3/18/2014 $7,193.50 3/1912014 EMP ITEM COST TYPE PRICE UNIT QTY SUM RESCUE TEAM (2 PERSON) Expenses 3,337.50 ea 1.00 $3,337.50 GCLAUNCH Per Diem Expenses 0.00 day 1.00 $0.00 Per Diem -Ives Expenses 0.00 day 1.00 $0.00 Eddy Current Level III - OT -DH Ives Expenses 150.00 hr 4.00 $600.00 Eddy Current Level III - ST - DH Ives Expenses 100.00 hr 8.00 $800.00 Eddy Current Unit Expenses 800.00 ea 1.00 $800.00 PLADUNA Eddy Current Asst - OT Personnel 85.50 hr 2.50 $213.75 PLADUNA Eddy Current Asst - ST Personnel 57.00 hr 8.00 $456.00 GCLAUNCH Eddy Current Technician - OT Personnel 127.50 hr 2.50 $318.75 GCLAUNCH Eddy Current Technician - ST Personnel 85.00 hr 8.00 $680.00 3/19/2014 $7,206.00 3/2012014 EMP ITEM COST TYPE PRICE UNIT QTY SUM RESCUE TEAM (2 PERSON) Expenses 2,150.00 ea 1.00 $2,150.00 D.- I of 7 BILLING WORKSHEET Vehicle Rental -IVES Expenses 0.00 ea 1.00 $0.00 Contact: Vehicle Rental - CLAUNCH Expenses Work Order#: 581080 ea 1.00 $0.00 customer*: 70012861 0.00 Cust Order#: B16379 $0.00 Tolls Customer: CENTRAL CONTRA COSTA SANITARY DISTF $0.00 GCLAUNCH Per Diem Expenses 0.00 day 1.00 $0.00 Customer PO #: 41211 Per Diem -Ives Expenses 0.00 day 1.00 5019 IMHOFF PLACE Eddy Current Level III - ST - DH Ives Expenses 0.00 hr 8.00 $0.00 MARTINEZ CA 94553 -4392 Eddy Current Technician - ST Prepared By: 167.50 hr 1.00 $167.50 Invoice #: CD10515159 3/21/2014 $167.50 Phone: Customer Job #: EMP ITEM Lodging Expenses 0.00 ea 10.00 $0.00 External Airfare Expenses 0.00 ea 1.00 $0.00 GCLAUNCH Per Diem Expenses 0.00 day 1.00 $0.00 Per Diem -Ives Expenses 0.00 day 1.00 $0.00 $0.00 Eddy Current Level III - ST - DH Ives Expenses 100.00 hr 8.00 $800.00 Eddy Current Unit Expenses 800.00 ea 1.00 $800.00 PLADUNA Eddy Current Asst - ST Personnel 57.00 hr 8.00 $456.00 GCLAUNCH Eddy Current Technician - ST Personnel 85.00 hr 8.00 $680.00 3/20/2014 $4,886.00 3/21/2014 EMP ITEM COST TYPE PRICE UNIT QTY SUM Pan,- ') of 9 Vehicle Rental -IVES Expenses 0.00 ea 1.00 $0.00 Vehicle Rental - CLAUNCH Expenses 0.00 ea 1.00 $0.00 Mileage Expenses 0.00 mi 60.00 $0.00 Tolls Expenses 0.00 ea 1.00 $0.00 GCLAUNCH Per Diem Expenses 0.00 day 1.00 $0.00 Per Diem -Ives Expenses 0.00 day 1.00 $0.00 Eddy Current Level III - ST - DH Ives Expenses 0.00 hr 8.00 $0.00 GCLAUNCH Eddy Current Technician - ST Personnel 167.50 hr 1.00 $167.50 3/21/2014 $167.50 3/31/2014 EMP ITEM COST TYPE PRICE UNIT QTY SUM CB- 1.45 - FBRF /LF /65 2.31" BORE External 0.00 ea 1.00 $0.00 REPLACEMENT BRUSH SET FOR FBRF External 0.00 ea 1.00 $0.00 PROBE 3/31/2014 $0.00 Total: $29,527.50 Pan,- ') of 9 C:5 v TEAMTALK NETWORK 14530 South Commercial Blythe CA 92225 (760) 922 -4150 Bill to: Ap HrK Z 3 2014 une Billing Admen. Services ATTACHMENT B INVOICE Doc# 36103 Date 04/20/2014 Due Date Page 1 Central Contra Costa Sanitary District 5019 Imhoff Place Martinez CA 94553 Act P/O Terms Slsman C Unit ID Description Number Called Date Time Duration Amount 001TJA0119 Fixed Dispatch 20.00 001TJA0129 Fixed Dispatch 20.00 001TJA0132 Fixed Dispatch _ CENTRAL( ITRA COSTA 20.00 001TJA0147 Fixed Dispatch SANIT :iSTRICT ( 20.00 001TJA0150 Fixed Dispatch ACCOTfTNUMBER AMOUNT 20.00 001TJA0187 Fixed Dispatch - JM 0,V 11,, 20.00 001TJA0213 Fixed Dispatch 20.00 001TJA1793 Fixed Dispatch 20.00 001TJA1803 Fixed Dispatch _ 20.00 001TJA1804 Fixed Dispatch �Sg•�Q 20.00 001TJA1805 Fixed Dispatch / ,�; 20.00 001TJA1811 001TJA1813 Fixed Fixed Dispatch Dispatch INVOICE ACCUR 00 '0Bf r BY" 20.00 20.00 00ITJA1814 Fixed Dispatch PROVED OAT / 20.00 001TJA1816 Fixed Dispatch 20.00 001TJA1834 Fixed Dispatch 20.00 001TJA1855 Fixed Dispatch 20.00 001TJG0580 Fixed Dispatch j a L 20.00 001TJG0581 Fixed Dispatch 1 ` j 20.00 001TJG0582 001TJG0586 Fixed Fixed Dispatch Dispatch \ Jf i 1 -` I 20.00 20.00 f , J 11 001TJG0587 Fixed Dispatch 20.00 001TJG0588 Fixed Dispatch jqj 20.00 001TJG0589 Fixed Dispatch f'4s _ 20.00 001TJG0591 Fixed Dispatch 20.00 001TJG0592 Fixed Dispatch 20.00 001TJG0635 Fixed Dispatch 20.00 001TJG0648 Fixed Dispatch 20.00 001TKE0201 Fixed Dispatch 20.00 001TKE0206 Fixed Dispatch PO�i�lEl�Ef] BY 20.00 008THJ1484 Fixed Dispatch 4 V IR E LESS 20.00 008THL1234 Fixed Dispatch I �I ! . 20.00 OOBTHL1248 Fixed Dispatch 20.00 OOSTHL1249 Fixed Dispatch 20.00 OOBTHL1250 Fixed Dispatch 20.00 OOSTHL1251 Fixed Dispatch 20.00 OOBTHL1252 Fixed Dispatch 20.00 008THL1253 Fixed Dispatch 20.00 OOBTHL1254 Fixed Dispatch 20.00 OOBTHL1255 Fixed Dispatch 20.00 008THL1256 Fixed Dispatch 20.00 OOBTHL1257 Fixed Dispatch 20.00 TEAMTALK NETWORK 14530 South Commercial Blythe CA 92225 (760) 922 -4150 Bill to: Ap 01 INVOICE Doc# Date Due Date Page 36103 04/20/2014 Dispatch 2 June Billing Central Contra Costa Sanitary District 5019 Imhoff Place Martinez CA 94553 Act P/O Terms Slsman CHN018 Unit ID Description Number Called Date Time Duration Amount OO8THL1258 Fixed Dispatch 20.00 OOSTHL1259 Fixed Dispatch 20.00 OOSTHL1260 Fixed Dispatch 20.00 OO8THL1261 Fixed Dispatch 20.00 OOSTHL1262 Fixed Dispatch 20.00 008THL1263 Fixed Dispatch 20.00 008THL1264 Fixed Dispatch 20.00 00STHL3927 Fixed Dispatch 20.00 00BTHL3928 Fixed Dispatch 20.00 OOBTHL3931 Fixed Dispatch 20.00 008THL3933 Fixed Dispatch 20.00 008THL3935 Fixed Dispatch 20.00 008THL3936 Fixed Dispatch 20.00 00BTHL3944 Fixed Dispatch 20.00 008THL3945 Fixed Dispatch 20.00 008THL3946 Fixed Dispatch 20.00 00BTHL3947 Fixed Dispatch 20.00 008THL3948 Fixed Dispatch jj ti �, 20.00 008THL3949 Fixed Dispatch J ; 20.00 008THL3950 Fixed Dispatch = t 20.00 008THL3951 Fixed Dispatch' 4., -- . -. 20.00 008THL3952 Fixed Dispatch _ 7. 20.00 008THL3953 Fixed Dispatch \j �J � 008THL3954 Fixed Dispatch 1VL V'•IURKS 20.00 008THL3956 Fixed Dispatch 20.00 008THL3956A Fixed Dispatch 20.00 008THL3957 Fixed Dispatch 20.00 008THL3958 Fixed Dispatch 20.00 008THL3959 Fixed Dispatch �L�1�I�F�EV �1 20.00 00BTHL4137 Fixed Dispatch 20.00 OOBTHL4138 Fixed Dispatch OvV IR E L E � 20.00 008THL4139 Fixed Dispatch !C[S, INC. SERVICES, OO8THL4140 Fixed Dispatch 20.00 008THL4141 Fixed Dispatch 20.00 008THL4142 Fixed Dispatch 20.00 008THL4143 Fixed Dispatch 20.00 008THL4144 Fixed Dispatch 20.00 008THL4145 Fixed Dispatch 20.00 008THL4146 Fixed Dispatch 20.00 008THL4147 Fixed Dispatch 20.00 008THL4148 Fixed Dispatch 20.00 OOSTHL4149 Fixed Dispatch 20.00 TEAMTALK NETWORK 14530 South Commercial Blythe CA 92225 (760) 922 -4150 .1 INVOICE Doc# Date Due Date Page 36103 04/20/2014 3 June Billing Bill to: Ap Central Contra Costa Sanitary District 5019 Imhoff Place Martinez CA 94553 Act P/O Terms Slsman CEN018 Unit ID Description Number Called Date Time Duration Amount 008THL4150 Fixed Dispatch 20.00 008THL4151 Fixed Dispatch 20.00 008THL4152 Fixed Dispatch 20.00 008THL4153 Fixed Dispatch 20.00 008THL4154 Fixed Dispatch 20.00 008THL4156 Fixed Dispatch 20.00 008TJG0593 Fixed Dispatch 20.00 008TJJ1482 Fixed Dispatch 20.00 008TJJ1483 Fixed Dispatch 20.00 008TJJ1486 Fixed Dispatch 20.00 008TJJ1487 Fixed Dispatch 20.00 008TJJ1488 Fixed Dispatch 20.00 FCC SURCHARGES @ 1% on 1920.00 19.20 REG FEE RECOVERY @ It on 1920.00 19.20 Please remit New Balance > 1958.40 Account Summary Pmts /credits Debits This invoice New balance ------------------»----------------- k--- ------- - - - - -- j .00 195$.4 1958.40 Current 30 -60 Days 60 -90 Days Over 90 Days (( �! ----- 1958. 40 ------------------------------------ F PAI O R K.S Thank You For Your Business. f'OWIE",IED 13 VVIRt_LF,S�i SE11 VI „E S, ', 14 (,. + Q Corevera LLC Corevera, LLC PO Box 2549 c/o Stephen Dunn San Francisco, CA 94126 (41 5)200 -7400 sdunn @corevera.com http: / /www.corevera -com ATTACHMENT C x I'Icu.w (Winch top poi tuon :,nd Mum %%iA, dour pad mcm >, 11/18/2013 Setup the replacement Nutanix. Synced Distgroups to offline storage. i Backed up DistAV. 11122/2013 1Nutanix migration preparation. Network reconfiguration for replacement cluster. Removed OAB, Public Folders, Mailboxes and Transport Roles ;for the Exchange Server. Uninstalled Mailbox role and updated DNS. 11/24/2013 Distgroups migration. Decommissioned VMHQ. 11/27/2013 Decommissioned Exchange completely. Fixed LaCie backup problems. Installed and configured exchange load balancers. 11/28/2013 Ran Exchange and AD Updates. Verified all components were working ;after Exchange decommission. 12/03/2013 Onsite support for post -email migration. 12/06 /2013 Setup CSO replacement Nutanix in rack. Migrated cso -mail and Icso-vcenter to new nutanix. Tweaked setting on Exchange autodiscover �forcertificate errors. 12/16/2013 Setup EOS SSID 12/22/2013 ;Onsite visit to fix fiber connect with Chuck. 01 /13 /2014!Cutover Internet circuit to 100mbps circuit. 01/28/2014 (Switch and rack rewiring for CSO Nutanix cluster replacement. 01/31/2014 {Troubleshot and fixed port- channel configuration for ESG VMWare f cluster /SAN. , $8,250.00' I 4:30 Invoice Date- (nvoj - —. . 02/19/2014 2588 - Terms 150.0( Net 15 03/06/2014 x I'Icu.w (Winch top poi tuon :,nd Mum %%iA, dour pad mcm >, 11/18/2013 Setup the replacement Nutanix. Synced Distgroups to offline storage. i Backed up DistAV. 11122/2013 1Nutanix migration preparation. Network reconfiguration for replacement cluster. Removed OAB, Public Folders, Mailboxes and Transport Roles ;for the Exchange Server. Uninstalled Mailbox role and updated DNS. 11/24/2013 Distgroups migration. Decommissioned VMHQ. 11/27/2013 Decommissioned Exchange completely. Fixed LaCie backup problems. Installed and configured exchange load balancers. 11/28/2013 Ran Exchange and AD Updates. Verified all components were working ;after Exchange decommission. 12/03/2013 Onsite support for post -email migration. 12/06 /2013 Setup CSO replacement Nutanix in rack. Migrated cso -mail and Icso-vcenter to new nutanix. Tweaked setting on Exchange autodiscover �forcertificate errors. 12/16/2013 Setup EOS SSID 12/22/2013 ;Onsite visit to fix fiber connect with Chuck. 01 /13 /2014!Cutover Internet circuit to 100mbps circuit. 01/28/2014 (Switch and rack rewiring for CSO Nutanix cluster replacement. 01/31/2014 {Troubleshot and fixed port- channel configuration for ESG VMWare f cluster /SAN. , $8,250.00' I 4:30 150.00 10:00 150.00 2:00 150.0( 10:00 I 150.0( 5:00 i 150.00 3:00 150.00 8:00 150.00 0:30 4:00 2:00 4:00 1 2:00 1 150.00 150.00 150.00 150.00 150.00 675.00 1,500.00 I 300.00 � 1,500.00 750.00 450.00 1,200.00 75.00 600.00 300.00 600.00 300.00