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Home My WebLink AboutBOARD MINUTES 05-01-14MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON MAY 1, 2014 The Board of Directors of the Central Contra Costa Sanitary District convened in a regular meeting in the Board Room, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on Thursday, May 1, 2014. President Pro Tem McGill called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Causey, Nejedly, Pilecki, McGill ABSENT: Members: Williams a. PLEDGE OF ALLEGIANCE TO THE FLAG The Board and staff joined in the Pledge of Allegiance. b. INTRODUCTIONS None. The Board welcomed David Heath, Director of Administration effective April 21, 2014, and Cynthia Granzella, Senior Administrative Technician in the Secretary of the District Department effective April 14, 2014. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR a. Approve minutes of April 3, 2014 Board meeting. b. Approve expenditures dated May 1, 2014. Approval recommended by Finance Committee. C. Receive March 2014 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Adopt Resolution 2014 -010 adopting the San Francisco Bay Area Integrated Regional Water Management Plan (IRWMP) Update. Approval recommended by Real Estate, Environmental & Planning Committee. e. Add and authorize the filling of a Human Resources Analyst (S -72, $7,485 - $9,060) position and establish, add and authorize the filling of a Senior Accountant (S -70, Book 63 — Page 106 CENTRAL CONTRA COSTA SANITARYDISTRICT Board Minutes of May 1, 2014 $7,133- $8,635) position; delete a vacant Assistant Land Surveyor (G -71, $7,269- $8,801) position and a vacant Engineering Technician 1 /11 (G -647 $67159- $77452) position. Approval recommended by Administration Committee. Set public hearing for June 5, 2014 at 2:00 p.m. to consider adopting the proposed Fiscal Year 2014 -15 Capital Improvement Budget (CIB) and approving the 2014 Ten -Year Capital Improvement Plan (CIP). Approval recommended by Engineering & Operations Committee. g. Set public hearing for June 5, 2014 at 2:00 p.m. to consider adopting the following proposed budgets for Fiscal Year 2014 -15: Operations and Maintenance Budget, • Debt Service Fund Budget, and • Self- Insurance Fund Budget. h. Set public hearing for June 5, 2014 at 2:00 p.m. to consider adoption of an uncodified ordinance to amend the Schedule of Environmental and Development - Related Rates and Charges. Reviewed by Finance Committee. Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section 66016. If you have questions, please contact Engineering Assistant Earlene Millier at (925) 229 -7359. Set public hearing for June 5, 2014 at 2:00 p.m. to consider adoption of an uncodified ordinance to amend the Schedule of Capacity Fees. Reviewed by Finance Committee. Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section 66016. If you have questions, please contact Engineering Assistant Earlene Millier at (925) 229 -7359. Member Pilecki stated his intent to abstain on Item 3.a., since he was not present at the April 3, 2014 Board meeting. District Counsel Kent Alm noted that he did not believe there was any legal reason that would require a Board Member to abstain from voting to approve minutes at a meeting he or she did not attend. On occasions where the full Board is not present to vote, abstaining in that situation could cause difficulty in approving minutes. It was moved by Member Causey and seconded by Member Nejedly to adopt Item 3.a. Motion passed by the following vote of the Board: AYES: Members NOES: Members ABSENT: Members ABSTAIN: Members Causey, Nejedly, McGill None Williams Pilecki Member Causey requested to pull Item 3.d. from the Consent Calendar for separate discussion. It was moved by Member Pilecki and seconded by Member Causey to adopt Items 3.b. - 3.c., and Items 3.e. — 3.i. of the Consent Calendar. Motion passed by unanimous vote of the Board Members present. Book 63 — Page 107 CENTRAL CONTRA COSTA SANITARYDISTRICT Board Minutes of May 1, 2014 Regarding Item 3.d., Member Causey inquired as to whether the Contra Costa Water District (CCWD) had any effect on the District's ability to receive the grant money. Environmental Services Division Manager Danea Gemmell responded that the IRWMP was specific to money being received for the Concord Landscape Project, District Project 7299, with which the CCWD had no involvement. It was moved by Member Causey and seconded by Member Nejedly to adopt Item 3.d. of the Consent Calendar. Motion passed by unanimous vote of the Board Members present. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 5. REPORTS a. GENERAL MANAGER 1) General Manager Announcements The following announcements were included in the agenda packet: a) Regional "Excellence in Water Research" Award to be Presented to Student Competitor and Teacher in the Contra Costa County Science and Engineering Fair b) District to Join Other Agencies Participating in the Collection System of the Future Study C) Staff Attendance at National Association of Clean Water Agencies (NACWA) National Pretreatment and Pollution Workshop in Minneapolis, Minnesota from May 14 -16, 2014 d) Laboratory Employee to Travel to Portland, Oregon for Quality Assurance Program Training from June 9 -10, 2014 e) Public Bidding for Walnut Creek Sewer Renovations, Phase 10, District Project 8413 f) Recap of Contracts Signed by General Manager During First Quarter 2014 Book 63 — Page 108 CENTRAL CONTRA COSTA SANITARYDISTRICT Board Minutes of May 1, 2014 The following announcement was distributed at the meeting: g) District Affected by Computer Virus b. COUNSEL FOR THE DISTRICT No report. C. SECRETARY OF THE DISTRICT Secretary of the District Elaine Boehme announced the May 5, 2014 Finance Committee meeting at 3:00 p.m. d. BOARD MEMBERS 1) Board Member reports on recent meetings for which they received the stipend, and meetings or conferences for which the District paid their expenses; future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses Member Causey Member Causey and Member Nejedly reported on the April 21, 2014 Finance Committee meeting. The Board received the report without comment. Member Causey and Member Pilecki reported on the April 29, 2014 Ad Hoc Farm Committee meeting, where they considered the items that the Board asked to add to the lease with AgLantis at its April 17, 2014 meeting; received a report on the status of adding those items. The Board received the report without comment. Member McGill Member McGill reported on the April 21, 2014 Administration Committee meeting, which was also attended by President Williams. Member Pilecki stated that he believed the customer service survey was not needed and did not appear to serve a particular purpose or goal. He noted that the District conducts regular surveys following street construction, work by Collection System Operations (CSO), and at the Permit Counter. He questioned if the survey was an appropriate expenditure, given its cost of $75,000 and the fact that the District recently raised its rates. He requested that, once the Administration Committee completes drafting the survey questions, the Board review them and discuss whether to proceed. Member McGill reported that, at the April 21, 2014 California Special Districts Association Contra Costa Chapter (CCSDA) meeting, Dwight Meadows, of Book 63 — Page 109 None. CENTRAL CONTRA COSTA SANITARYDISTRICT Board Minutes of May 1, 2014 the Contra Costa Resource Conservation District, and George Schmidt, of the West County Wastewater District, were both re- elected to their respective regular and alternate special district seats at the Contra Costa Local Agency Formation Commission (LAFCO) election. Member McGill also reported on the April 25, 2014 East Bay Leadership Council Luncheon featuring Senator Mark DeSaulnier on the topic of Sacramento Update and the April 28 -29, 2014 California Association of Sanitation Agencies (CASA) Spring Conference (Legislative and Public Policy Forum) in Sacramento. Member Pilecki Member Pilecki and Member Causey reported on the April 21, 2014 Engineering & Operations Committee meeting. The Board received the report without comment. Member Pilecki noted that the Engineering & Operations Committee also had a meeting on April 28, 2014 to review the Fiscal Year 2014 -15 Draft Capital Improvement Budget (CIB) and Draft 2014 Ten -Year Capital Improvement Plan (CIP). The Action Summary would be included in the May 15, 2014 Board agenda packet. Member Pilecki reported that he accepted an invitation from Public Employees Union, Local One, to attend a lunchtime meeting on May 8, 2014 to meet with staff and answer questions. Member McGill noted that he would be doing the same on May 15, 2014. 2) Announcements Member McGill provided a written report covering his announcements and other meetings. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution District Counsel Kent Alm stated that the intention of this item was to address meetings for which Board Members could possibly receive a stipend, that are not listed in the Board compensation resolution. Stipends must be approved in advance, whereas expenses may be approved at any time. There were no such requests for advance authorization from Board Members for a stipend. 6. EMERGENCY SITUATIONS REQUIRING BOARD ACTION Book 63 —Page 110 None. CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of May 1, 2014 7. SUGGESTIONS FOR FUTURE AGENDA ITEMS 8. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced Closed Session Item 9.a. 9. CLOSED SESSION The Board recessed at 2:25 p.m. to reconvene in closed session in the Caucus Room regarding the following matter: a. Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(a): Contra Costa County Deputy Sheriffs Association et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al. Contra Costa County Superior Court Case No MSN12- 1870. The Board recessed at 3:45 p.m. to reconvene in the Board Room in open session. 10. REPORT OUT OF CLOSED SESSION None. 11. ADJOURNMENT There being no further business to come adjourned the meeting at 3:45 p.m. COUNTERSIGNED: before the Board7;t Pro Tern McGill Michael R. MqGV President Pro Tern of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California Elaine R. Boehme, CIVIC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Book 63 — Page 111