HomeMy WebLinkAbout08.a. Resolution calling for November 4, 2014 election and requesting consolidation etc.Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: June 5, 2014
Subject. ADOPT A RESOLUTION CALLING FOR A NOVEMBER 4, 2014
ELECTION, REQUESTING CONSOLIDATION OF THE ELECTION OF
DISTRICT BOARD MEMBERS WITH THE STATEWIDE GENERAL
ELECTION, AND SETTING FORTH DISTRICT REGULATIONS FOR
CANDIDATE STATEMENTS
Submitted By. Initiating Dept /Div.:
Elaine R. Boehme Administration / Secretary of the District
Secretary of the District
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Kent Alm Roger S. Bailey
Counsel for the Distri General Manager
ISSUE: A resolution calling for the election, requesting consolidation of the election
with the statewide election, and setting forth requirements for Candidate Statements
must be filed with the Elections Department and the County Board of Supervisors by
July 2, 2014.
RECOMMENDATION: Adopt a resolution calling for the November 4, 2014 election for
the election of two Board Members for four -year terms, requesting consolidation of the
election with the statewide election, setting forth requirements for Candidate
Statements, and directing the Secretary of the District to file the resolution with the
Elections Department and County Board of Supervisors.
FINANCIAL IMPACTS: The estimated cost for the 2014 election submitted by the
Elections Department is $1.25 per registered voter. The estimated number of
registered voters in the District as of November, 2014 will be 219,396 which amounts to
a cost of approximately $274,245, if an election is conducted. There will be additional
charges for processing and publication of the Notice of Election and Candidate
Statements (Attachment 1).
With regard to the cost of Candidate Statements, for the 2014 election, the County
estimates that each Candidate Statement will cost approximately $2,562.50. If the
Board adopts the same regulations as in prior years where the candidate pays the first
$500 and the District pays the balance, the District's share would be $2,062.50 per
statement. If only the two incumbents run, no election is necessary and the incumbents
are appointed in lieu of election and the cost is minimal.
ALTERNATIVES /CONSIDERATIONS: Statutory provisions (Elections Code Section
10402.5) effectively require the District to consolidate its election when it is held on a
statewide election date. District regulations for the payment and size of candidate
Page 1 of 3
POSITION PAPER
Board Meeting Date: June 5, 2014
Subject: ADOPT A RESOLUTION CALLING FOR A NOVEMBER 4, 2014
ELECTION, REQUESTING CONSOLIDATION OF THE ELECTION OF
DISTRICT BOARD MEMBERS WITH THE STATEWIDE GENERAL
ELECTION, AND SETTING FORTH DISTRICT REGULATIONS FOR
CANDIDATE STATEMENTS
statements may be modified or reaffirmed, in accordance with Elections Code Section
13307.
BACKGROUND: A District election will be held on November 4, 2014 for the election of
two Board Members. The terms of office for Board Members Michael McGill and David
Williams end in December, 2014.
Election Consolidation
Elections Code Section 10402.5 provides that Special Districts shall request that
election of their Board Members be held on the same day as a statewide general
election. To accomplish that, the Board must adopt a resolution requesting such
consolidation and file it with the Board of Supervisors and the County Elections
Department. The resolution also calls for the election to be held on November 4,
2014 and establishes requirements for Candidate Statements.
Candidate Statements
The Board of Directors must reaffirm or modify the District's regulations regarding the
word limit, payment of costs, and payment of a deposit for Candidate Statements. In
1996, due to prohibitively high costs compared to other agencies, the Board voted to
have the District share in the cost of publication of Candidate Statements. For the
2012 election, the Board re- adopted regulations requiring that candidates pay $500
towards the cost of publication of their Statement at the time of filing their nomination
papers, that the balance be paid by the District after the election costs were deter-
mined, and that the Statement be limited to 300 words. The County has recently
reformatted its election booklet and has notified the District that Candidate
Statements cannot exceed 250 words. A survey of other agencies is attached
(Attachment 2).
Nomination Period
The four -week candidate nomination period begins on Monday, July 14, 2014 and
ends on Friday, August 8, 2014. If an incumbent does not file, the nomination period
is extended 5 calendar days, ending at 5 p.m. on Wednesday, August 13, 2014 for
non - incumbents only.
A draft resolution is attached for Board consideration (Attachment 3). A certified copy
of the final resolution will be delivered to the Contra Costa County Board of Supervisors
and the Elections Department.
Page 2 of 3
POSITION PAPER
Board Meeting Date: June 5, 2014
subject: ADOPT A RESOLUTION CALLING FOR A NOVEMBER 4, 2014
ELECTION, REQUESTING CONSOLIDATION OF THE ELECTION OF
DISTRICT BOARD MEMBERS WITH THE STATEWIDE GENERAL
ELECTION, AND SETTING FORTH DISTRICT REGULATIONS FOR
CANDIDATE STATEMENTS
RECOMMENDED BOARD ACTION: Adopt a resolution calling for the November 4,
2014 election, requesting consolidation of the election with the statewide election,
setting forth requirements for Candidate Statements (word count and cost sharing); and
directing the Secretary of the District to file the resolution with the Elections Department
and County Board of Supervisors.
Attached Supportinq Documents:
1. Historical Election Data
2. Agency Survey on Candidate Statements
3. Draft Resolution
Page 3 of 3
ATTACHMENT 1
HISTORICAL ELECTION DATA
*incumbent
2014 - estimate
Registered Who Ran Ballots Cast Turnout Election Cost Candidate Statements
Voters
$274,245 (estimate) $2,563 each (estimate) Candidate
219,396 (est.) ($1.25 per 219,396 to pay $500? of that amount.
estimated registered voters) Includes Spanish translation and
250 word limit
2012
Registered Who Ran Ballots Cast Turnout Election Cost Candidate Statements
Voters
Pilecki (won) Est. $3210 each Actual av $2,219
*Nejedly (won) $295,345 (estimate). each g
211,726 Causey (won) 367 979 66.14% Actual: $259,456.27 (excluding $500 paid by each
*Hockett ($1.23 per 211,726 candidate). Included Spanish
Hinkson registered voters)
Clark translation and 300 word limit
2010
Registered Who Ran Ballots Cast Turnout Election Cost Candidate Statements
Voters
*McGill (won) $392,392 (estimate) Est. $4 130 each Actual avg.
200,892 Williams (won) 177 882 660% $2.00 per registered voter) $3420
Hinkson . candidate paid $162,219 ($0.75 per (candidate $500) 300
Kerr 200,892 registered voters ) word limit
2008
Registered Who Ran Ballots Cast Turnout Election Cost Candidate Statements
Voters
*Hockett NO Actual: $413.40 ONLY (for
*Menesini ELECTION Notice of Election and Actual 0 Est. $3,850 each
182,539 *Nejedly HELD N/A Processing) (Candidate to pay $500)
N/A $319,444 estimate 300 word limit
$1.75 er re istered voter
ATTACHMENT 2
AGENCY SHARE OF CANDIDATE STATEMENT COST AND WORD COUNT LIMITS
AGENCY
WORD
CANDIDATE STATEMENT
COUNT LIMIT
COST SHARING
EBMUD
200
Candidate pays $1,000 towards Candidate
Statement and District pays the rest
Mt. View Sanitary District
200
Candidate pays full cost of Candidate Statement
Alameda- Contra Costa Transit
200
Ward Candidates pay $600 towards cost of
District
Candidate Statement.
At -large candidates are expected to pay
$2,400. AC Transit picks up the balance, which
is usually substantial since boundaries
encompass two counties.
Contra Costa Water District
200
Candidate pays full cost of Candidate Statement
Dublin San Ramon Services District
200
Candidate pays $450 in Alameda and $450
Contra Costa County (Total $900) if they want a
statement in each County. District pays the
remainder of the costs in each County.
Central Contra Costa Sanitary
300
Candidate pays $500 and District pays the rest
District
West County Wastewater
250
Candidate pays $525 and District pays the rest
Vallejo Sanitation District
N/A
Board Members are City Council Members
Fairfield- Suisun Sewer District
N/A
Board Members are City Council Members
NOTE: Contra Costa County stated that it will limit Candidate Statement word count to 250 due
to new formatting of its voter pamphlet. Cost of statement if word count limited to less than
250 would not be lower, as they will be using a quarter -page per statement and can fit up to 250
words in that amount of space.
May 2014
ATTACHMENT 3
RESOLUTION NO. 2014 -0i q
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT ORDERING
THE ELECTION OF DISTRICT BOARD MEMBERS AND
REQUESTING CONSOLIDATION WITH THE STATEWIDE
GENERAL ELECTION, AND SETTING FORTH DISTRICT
REGULATIONS RELATING TO CANDIDATE STATEMENTS
WHEREAS, California Elections Code Section 10402.5 provides that any district
election held on an established statewide election date shall be consolidated with the
statewide election; and
WHEREAS, California Elections Code Section 10403 provides that whenever an
election called by the governing body of a special district, such as the Central Contra
Costa Sanitary District, for an office to be filled which is to appear on the same ballot as
the statewide election, the District shall, by resolution, request consolidation of elections
of its members to be held on the same day as the Statewide General Election; and
WHEREAS, Elections Code Section 13307 provides that each candidate for
nonpartisan elective office in any local agency, including special districts, may prepare a
Candidate Statement on an appropriate form provided by the Elections Official; and
WHEREAS, Elections Code Section 13307 further requires that, before the nominating
period opens, the District Board must determine whether a charge shall be levied
against each candidate submitting a Candidate Statement to be sent to the voters;
determine the number of words; may estimate the cost; and determine where the
estimate must be paid in advance; and
WHEREAS, Elections Code Section 12112 requires the Elections Official of the
principal county to publish a notice of the election once in a newspaper of general
circulation in the District.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central Contra
Costa Sanitary District, that the Board does hereby make the following determination:
Section 1. It is ordered that an election be held within the territory included in the
Central Contra Costa Sanitary District on the 4th day of November 2014, for the
purpose of electing members to the Board of Directors of Central Contra Costa Sanitary
District.
Section 2. The purpose of the election is to select members of the Board of Directors
for two (2) seats for four -year terms beginning December 5, 2014 and ending December
2018.
Section 3. The Central Contra Costa Sanitary District hereby requests and consents
to the consolidation of this election with other elections which may be held in whole or in
part of the territory of the District, as provided in Elections Code 10400.
Resolution No. 2014-&
Central Contra Costa Sa it District
Page 2
Section 4. The Central Contra Costa Sanitary District has determined that each
candidate and the Central Contra Costa Sanitary District shall share in the cost of
publication of the Candidate Statements. The Elections Official has estimated that the
cost of each Candidate Statement is $2562.50.
Section 5. Each candidate shall pay $500 for the cost of publication of his /her
Candidate Statement at the time of filing nomination papers, and the balance shall be
paid by the Central Contra Costa Sanitary District after the election costs have been
determined.
Section 6. Each Candidate Statement shall be limited to 250 words.
Section 7. The Central Contra Costa Sanitary District appoints the Contra Costa
County Elections Department as the Elections Official and directs them to publish the
Notice of Election in a newspaper of general circulation that is regularly circulated in the
territory as required by Elections Code Section 12112.
Section 8. The District will reimburse the County for the actual cost incurred by the
Elections Official in conducting the District election upon receipt of a bill stating the
amount due, as determined by the Elections Official.
BE IT FURTHER RESOLVED that the Secretary of the District is hereby authorized and
directed to transmit a certified copy of this resolution to the Contra Costa County Board
of Supervisors and to the Elections Department of said County.
PASSED AND ADOPTED by the Board of Directors of Central Contra Costa Sanitary
District this 5t" day of June, 2014, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
David R. Williams
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Elaine R. Boehme, CMC
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm, Esq.
Counsel for the District