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Home My WebLink About07.d.1)a) Action Summary-Finance Committee 5-27-14A • . , 1 •' ACTION SUMMARY Chair Causey Member Nejedly Tuesday, May 27, 2014 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS: DAVID R. If President MICHAEL. R. MCGILL President Pro Tem PAUI H. CAUSFY JAMES A. NEJEDLY TAD J PILECKI PHONE: (925) 228 -9500 FAX.- (925) 372 -0192 www.centralsan.org PRESENT: Chair Paul Causey, Member Jim Nejedly, Finance Manager Thea Vassallo, General Manager Roger Bailey, Director of Administration David Heath, Environmental Services Division Manager Danea Gemmell, Purchasing and Materials Services Manager Stephanie King (left Item 4.), Finance Administrator Todd Smithey, Senior Engineer Thomas Brightbill, Secretary of the District Elaine Boehme 1. Call Meeting to Order Chair Causey called the meeting to order at 3:00 p.m. 2. Public Comments None. 3. Old Business a. Review staff's responses to questions regarding expenditures at the previous meeting: Finance Committee Action Summary May 27, 2014 Page 2 199988 $6,576.45 Wheelchairs The Committee asked for more detail as to how 4/24/14 of San Mateo the terrain of the plant and duties assigned to the employee for whom the wheelchair was provided required the wheelchair to be a more costly model, made of lightweight titanium. COMMITTEE ACTION: Reviewed staff's responses. b. Receive information requested from Andrew Brown of HighMark Capital Management regarding investments in MFS International Growth Fund (MQGIX) and Nationwide Geneva Mid Cap Growth Fund (NWHYX), which seemed to be performing below index COMMITTEE ACTION: Received the information. 4. Expenditures a. Review Expenditures Member Nejedly noted that the District pays a lot in mileage reimbursements. He requested that information be provided regarding usage of the District's fleet of pool vehicles, including their year and odometer reading. Chair Causey requested information regarding the contract with lobbyists Federal Advocates, including what services the District receives and when the District last did an RFP for lobbying services. COMMITTEE ACTION: Reviewed and recommended Board approval. Requested the following information: 200055 $29,527.50 Mistras Seems high, how often do we test and why? Group, Inc. 200070 $1,958.40 Teamtalk Need additional info on dispatch service. Network 200096 1 $1,650.00 1 Corevera, LLC I Need additional info on network support 5. Review April 2014 Financial Statements and Investment Reports Finance Committee Action Summary May 27, 2014 Page 3 6. Discuss the billing process for the City of Concord and possible changes to the current practice [Continued from May 5, 2014 Committee Meeting] Environmental Services Division Manager Danea Gemmell presented information on the District's agreement with the City of Concord, which began in 1974. At that time, pricing was based on a pro rata share of assessed value of approximately 25 %. Since that time there have been five amendments, one of which changed the pricing structure from assessed value to percentage flow. In 2002, the billing and payment process was streamlined, and the City currently pays once a year and pays 6 months of interest (approximately $16, 000 on the O &M bill) at the LAIF rate. The Committee discussed the payment structure and possible benefits of changing to a quarterly payment system. It was also noted that Concord receives there monies from the County in the same manner as the District since revenues are collected by the County as part of the property tax billing cycle. Ms. Gemmell noted that the City of Concord is undertaking a Cost of Service study, and the Committee agreed to do nothing further until the results of that survey are known. COMMITTEE ACTION: Received the report. Staff will keep the Committee informed when the City of Concord study is completed. 7. Review draft Position Paper regarding public hearing to adopt Fiscal Year (FY) 2014 -15 Operations and Maintenance (O &M), Debt Service Fund, and Self - Insurance Fund Budgets COMMITTEE ACTION: Reviewed and recommended Board adoption of budgets. 8. Review draft Position Papers regarding public hearing on the following matters: a. Consider adopting Uncodified Ordinance No. 280 to replace the "Schedule of Environmental and Development - Related Rates and Charges" adopted pursuant to Ordinance No. 276 in accordance with District Code Chapter 6.30. Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section 66016. If you have questions, please contact Earlene Millier, Engineering Assistant III, at (925) 229 -7359. Finance Committee Action Summary May 27, 2014 Page 4 COMMITTEE 0 Recommended the Board adopt Uncodified. Ordinance • 280 and necessary findings. b. Consider adopting Uncodified Ordinance No. 281 to replace the "Schedule of Capacity Fees, Rates and Charges" adopted pursuant to Ordinance No. 277 in accordance with District Code Chapter 6.12. Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section 66016. If you have questions, please contact Earlene Millier, Engineering Assistant III, at (925) 229 -7359. COMMITTEE ACTION: Recommended the Board adopt Uncodified Ordinance No. 281 and necessary findings. 9. Second review of O &M Budget and overview of training costs Committee Members noted that the District spends a lot of money on staff travel and training. Chair Causey suggested that more in -house training be conducted, with an emphasis on leadership training. COMMITTEE ACTION: Reviewed and provided input to staff. 10. Announcements a. Next meeting scheduled for Monday, June 9, 2014 at 3:00 p.m. COMMITTEE ACTION: There were no announcements. 11. Suggestions for future agenda items None. 12. Adjournment — at 4:25 p.m.