HomeMy WebLinkAbout06.c.1) Public hearing re Schedule of Environmental & Development-Related Rates and Charges(P.C./)
CENTRAL CONTRA COSTA SANITARY DISTRICT
PUBLIC HEARING TO RECEIVE COMMENTS AND CONSIDER A
PROPOSED ORDINANCE TO ADOPT AN UNCODIFIED
"SCHEDULE OF ENVIRONMENTAL AND
DEVELOPMENT - RELATED RATES AND CHARGES"
SUGGESTED AGENDA
JUNE 5, 2014
I. Request Staff Report
II. Hearing
A. Open Hearing.
B. Receive comments, if any.
C. Close Hearing.
III. Discussion
IV. Recommended Actions:
A. Adopt the proposed ordinance including the following findings:
• The District incurs substantial costs to provide environmental and
development- related services.
• It is necessary to charge customers and other users to recover the
reasonable cost of providing the services.
• The proposed rates and charges reasonably represent the actual
District costs to provide the services.
• The proposed fees, rates, and charges are exempt from the California
Environmental Quality Act (CEQA).
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: ,June 5, 2014
Subject. CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS AND
CONSIDER AN UNCODIFIED ORDINANCE TO REPLACE THE
"SCHEDULE OF ENVIRONMENTAL AND DEVELOPMENT - RELATED
RATES AND CHARGES" ADOPTED PURSUANT TO ORDINANCE 276 IN
ACCORDANCE WITH DISTRICT CODE CHAPTER 6.30
Submitted By:
Earlene Millier, Engineering Assistant III
Initiating Dept /Div.:
Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
s
T. Brightbill, Senior Engineer
D. Gemmell, Environmental Services Division Manager
K. Alm
Counsel for the
/tl
Roger S. Bailey
General Manager
ISSUE: District Code Chapter 6.30 requires that a public hearing be held prior to the
Board of Directors' consideration of an ordinance to adopt an uncodified "Schedule of
Environmental and Development - Related Rates and Charges ".
RECOMMENDATION: Conduct the public hearing. Adopt an ordinance replacing the
uncodified "Schedule of Environmental and Development - Related Rates and Charges"
adopted pursuant to Ordinance 276 in accordance with District Code Chapter 6.30.
FINANCIAL IMPACTS: The proposed rates and charges are designed to recover the
District's direct and indirect labor costs, other operating costs, and administrative
overhead costs incurred in providing environmental and development - related services.
Staff estimates that increased revenue in the fee categories where fee increases are
recommended will be modest.
BACKGROUND: Chapter 6.30 of the District Code includes provisions for the Board to
adopt an uncodified schedule of rates and charges for environmental and development -
related services provided to property owners, contractors, developers, septic and
grease waste haulers, and permitted industrial users. These services include permit
counter assistance, plan review, construction inspection for private side sewers and
public main line extensions, addition of new sewers, parcels, and permit information to
District maps, administration of source control permits and inspections, and septic and
grease hauler permitting, sampling and treatment. The State of California mandates
that revenues from fees, rates and charges not exceed the cost of providing services.
Following its review, District staff recommended that rates and charges be revised to
include: 1) adjustment for increased salaries, benefits and administrative overhead; and
2) adjustment of the mileage rate for those charges that include a mileage factor.
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POSITION PAPER
Board Meeting Date: June 5, 2014
Subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS AND
CONSIDER AN UNCODIFIED ORDINANCE TO REPLACE THE
"SCHEDULE OF ENVIRONMENTAL AND DEVELOPMENT - RELATED
RATES AND CHARGES" ADOPTED PURSUANT TO ORDINANCE 276 IN
ACCORDANCE WITH DISTRICT CODE CHAPTER 6.30
For 2014 -15, staff recommends changes to the Schedule of Rates and Charges based
on a 3.6% cost of living adjustment to staff salaries, an administrative overhead
percentage of 194% of direct salary cost (two percent lower than the 196% overhead
rate applicable in 2013), and a vehicle mileage rate of $0.34 per mile. A comparison of
current and staff - recommended rates and charges is presented in Exhibit A to the
attached Ordinance.
Staff conducted a coordinated outreach program to inform and solicit input from
interested customers regarding the proposed Environmental and Development - Related
Rates and Charges. Notices of the public hearing were posted and published in the
Contra Costa and San Ramon Valley Times. In addition, approximately 235 letter
reports including the proposed schedule of rates and charges were distributed to
developers, engineers, architects, contractors, and representatives of the Home
Builders Association of Northern California, the Engineering and Utilities Contractors'
Association, the Associated Building Contractors Golden Gate Chapter, and others who
have requested notice of fee increase proposals.
Staff also scheduled a meeting on April 29, 2014 at 11:00am to provide an opportunity
for the customers to discuss the proposed fees, rates and charges. This effort to invite
public comment was pursued to encourage affected customers to provide input during
the rate - setting process. Comments submitted by the public during the review period
will be presented to the Board of Directors at the public hearing.
COMMITTEE RECOMMENDATION: The Finance Committee reviewed the proposals
at its February 24, 2014 meeting and recommended setting the public hearing date.
RECOMMENDED BOARD ACTION: Conduct a public hearing to receive comments
and consider adopting a proposed ordinance to establish a new uncodified "Schedule of
Environmental and Development - Related Rates and Charges ". Adopt the proposed
ordinance including the following findings:
• The District incurs substantial costs to provide environmental and
development - related services.
It is necessary to charge customers and other users to recover the
reasonable cost of providing the services.
The proposed rates and charges reasonably represent the actual District
costs to provide the services.
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POSITION PAPER
Board Meeting Date: ,June 5, 2014
subject: CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS AND
CONSIDER AN UNCODIFIED ORDINANCE TO REPLACE THE
"SCHEDULE OF ENVIRONMENTAL AND DEVELOPMENT - RELATED
RATES AND CHARGES" ADOPTED PURSUANT TO ORDINANCE 276 IN
ACCORDANCE WITH DISTRICT CODE CHAPTER 6.30
The proposed fees, rates, and charges are exempt from the California
Environmental Quality Act (CEQA).
Four affirmative votes are required for adoption.
Attached Supportinq Documents:
1. Proposed Ordinance, including Exhibit A: Schedule of Environmental and Development - Related Rates
and Charges (Uncodified)
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ORDINANCE NO.A So
AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
ADOPTING AN UNCODIFIED SCHEDULE OF ENVIRONMENTAL AND
DEVELOPMENT - RELATED RATES AND CHARGES
IN ACCORDANCE WITH DISTRICT CODE CHAPTER 6.30
WHEREAS, the Board of Directors (Board) of the Central Contra Costa Sanitary District
(District) finds that the District incurs substantial costs to provide various environmental
and development- related services, such as, but not limited to, administration and
processing of annexations, customer assistance at the permit counter, plan review and
inspection for sewer line installation, alteration, replacement and repair, the inclusion of
new information on District maps, administration and permit inspection related to the
Source Control Program, permitting of septage and grease haulers, and treatment of
grease and septage at the treatment plant; and
WHEREAS, the Board finds that it is necessary to charge customers and other users of
District services to recover the reasonable cost of providing said services; and
WHEREAS, District staff has comprehensively analyzed the actual cost of providing the
various environmental and development- related services listed above based on direct
costs, staff costs and overhead for time and effort incurred to provide listed services;
and
WHEREAS, the Board finds that the Schedule of Environmental and Development -
Related Rates and Charges, as reflected in Exhibit "A" to this Ordinance, reasonably
represents the actual costs to provide the services delineated in said Schedule of Rates
and Charges; and
WHEREAS, the Board finds that this action is categorically exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15273 (a)(1) and (3) of the State
CEQA Guidelines, in that the rates and charges are being charged merely to reimburse
the DISTRICT for staff costs and expenses;
THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does
hereby ordain as follows:
Section 1 (To be uncodified)
The Schedule of Environmental and Development - Related Rates and Charges as set
forth in full in Exhibit "A" to this Ordinance, which exhibit is hereby incorporated in full
herein by this reference, is hereby adopted in uncodified form pursuant to the provisions
of District Code Chapter 6.30. As of the effective date of this Ordinance, the fees, rates
and charges for each environmental and development - related service shall be as set
forth in said schedule, and shall remain in effect until amended or replaced by
ordinance.
Ordinance No. " $D
Page 2 of 2
Central Contra Costa Sanitary District
Section 2
All ordinances and parts of ordinances in conflict with the provisions of this Ordinance
are repealed. The provisions of this Ordinance, insofar as they are substantially the
same as existing provisions relating to the same subject matter shall be construed as
restatements and continuations thereof and not as new enactments. To the extent this
ordinance or any portion or section of this ordinance is determined invalid or
unconstitutional, such portions of Ordinance No. 276 shall remain in effect and such
rates and charges due thereunder for any categories of users shall remain due and
payable as if those portions of Ordinance No. 276 have not been repealed.
With respect, however, to violations, rights accrued, liabilities accrued, or appeals taken,
prior to the effective date of this Ordinance, under any chapter, ordinance, or part of an
ordinance, such chapter, ordinance or part of an ordinance shall be deemed to remain
in full force for the purpose of sustaining any proper suit, action, or other proceedings,
with respect to any such violation, right, liability or appeal.
Section 3
This Ordinance shall be a general regulation of the District and shall be published in the
Contra Costa Times and San Ramon Valley Times, newspapers of general circulation,
published and circulated within District and shall be effective as of July 1, 2014.
PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa
Sanitary District on the 5th day of June 2014, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
David R. Williams
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Elaine R. Boehme, CMC
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm, Esq.
Counsel for the District
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR 2014 -15
(uncodified)
This Schedule of Environmental and Development - Related rates and charges, to be effective July 1, 2014, was establilshed by the
Central Contra Costa Sanitary District Ordinance No. LA— , adopted June 5, 2014.
Fee Category Current Fee
Proposed Fee
(A) DEVELOPMENT AND PLAN REVIEW
Review of new sewer plans and related documents; review of plans for and processing of residential and commercial permit
applications; installer reimbursement of sewer construction costs from subsequent connectors; identification of right -of -way
conflicts.
(A -1)
Development Review:
Mainline Plan Review (actual cost):
Base Fee (minimum charge)
$2 556
$2,506
Each additional hour in excess of base fee
$453
$164
Special Cut Sheet Review
$244
$250
Manhole only design & plan review
$1,102
Right of Way Document Review - IOD / Sub Map (each):
$6977
$705
Right of Way Document Review - No Changes Required
$4577
$464
Right of Way document review - Appurtenance (initial):
$623
$629
Appurtenance (each additional)
$241
$242
(A -2)
Application Fees
Overflow Protection Device Installation (OPD only)
no charge
no charge
Side Sewer Cleanout installation (to facilitate installation of OPD only; permit not
upgradable)
$25
$25
Basic Application (side sewer work, easement staking, permit renewal)
$442
$115
Existing parcel - new sewer service
$4_53
$156
New parcel - new sewer service
$256
$271
Commercial Application
$230
$234
Capacity Use Program (3rd year of three annual increases of $36)
$
$388
Capacity Fee Installment Program and Promissory Note Program (3rd year of
three annual increases of $36)
$352
$388
(A -3)
Reimbursement Accounts:
Set -up fee (3rd year of three annual increases of $76)
$a X83
$1,174
Transaction fee
$4-74
$176
(A -4)
Special Studies
Base fee (4 hours plus misc. costs)
$642
$623
Each additional hour
$432
$136
Source Control Review
$305
$322
Grease Variance Review (includes site visit)
$346
$355
Site Collector Plan Check - formerly "Commercial Development Plan Check"
(3rd year of three proposed annual increases of $22)
$32-7
$349
(A -5)
Private pumping system plan check
$437
$561
Additional Review
$472
$214
Pre - approved Pump Systems
$472
$214
(A -6)
Annexation Fee
$453
$485
(A -7) I
Special Approvals
$253
$259
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EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR 2014 -15
(uncodified)
This Schedule of Environmental and Development - Related rates and charges, to be effective July 1, 2014, was establilshed by the
Central Contra Costa Sanitary District Ordinance No. 0 , adopted June 5, 2014.
(B) CONSTRUCTION INSPECTION
Inspection of new sewer main construction and new connections and other sewer work on private property (includes TV
inspection when appropriate).
(B -1)
Mainline Inspection (contributed assets):
Base Fee
$7-27
$742
Per Foot Charge (in street)
$11.56
$11.56
Per Foot Charge (in undeveloped land)
$7.94
$7.94
New Manhole, Rodding Inlet
$750
(B -2)
Inspections by type:
Overflow Protection Device installation (OPD only)
no charge
no charge
Side Sewer Cleanout installation (to facilitate installation of OPD only)
$50
$50
Side Sewer Installation / Repair per 100 feet:
$175
$180
Single Inspection Charge (e.g. sewer connection; encroachment verification; side
sewer cap on property; tap and lateral (new or replacement); air test; reinspection;
homeowner preconstruction inspection)
$175
$180
Manhole tap; lateral abandonment at main; pipe bursting; trash enclosure
w/o trap; side sewer CIPP repair; outdoor grease trap only
$3w
$360
Manhole Alteration; trash enclosure with trap; grease interceptor abandonment
$525
$540
Outside pump installation
$52-6
$540
New Manhole or Plodding Inlet (private)
$709
$720
Grease / Sand / Oil Interceptor
$1,080
(B -3)
Overtime inspection:
First Hour (if responding from off -site)
$1-92
$105
Every hour thereafter
$67
$69
Weekend /Holiday (New Year's Day, Martin Luther King, President's Day,
Memorial Day, July 4th, Labor Day, Veteran's Day, Thanksgiving, Christmas) - 4 hr.
minimum
$393
$312
(B -4)
Inspection of non - permitted work (+ avoided charge)
$359
$360
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EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR 2014 -15
(uncodified)
This Schedule of Environmental and Development - Related rates and charges, to be effective July 1, 2014, was establilshed by the
Central Contra Costa Sanitary District Ordinance No. �'O adopted June 5, 2014.
Fee Category
Application of Fee
(13-5)
INSPECTION CHARGES FOR NEW CONNECTIONS (Informational Only)
The following fees are already in effect. This information is to clarify how fees are applied and charged for new connections
and will be effective July 1, 2014. This procedure will coincide with the 2014 Update to the CCCSD Standard Specifications
that will be adopted later this year.
Current procedure at the Permit Counter is to collect all connection and inspeciton fees for new construciton when a structure's
roof is on and the rough plumbing is installed ( "Roof and Rough "). Under the new procedure, a developer can choose to:
1. Connect at Roof and Rough, or
2. Connect at building foundation following the procedures outlined in the 2014 Edition of the Standard Specification.
For either scenario, connection fees will be due and payable prior to permit issuance (consistent with CCCSD Standard
Specifications Ed. 2011; Section 3 -07 Payment of Fees and Charges.)
The changes affect Category (B) Construction Inspection Section (13-2) and are shown below:
Residential Connections (up to and including four units) at Roof and Rough:
This fee is for inspection of new residential units connecting to CCCSD's mainline
after the structure's roof is on and the rough plumbing has been installed. This fee
$360 per unit
includes: one building connection inspection and one side sewer inspection (up to
100 feet). Additional insepctions and related fees may be required.
Residential Connections (up to and including four units) at building
foundation: This fee is for inspection of new residential units connecting to
Currently charged
CCCSD's mainline prior to structure being roofed and rough plumbing being
$720 per unit as a Special
installed. This fee includes: one building connection inspectoin, one side sewer
Approval at $804
inspection (up to 100 feet), and two additional inspections as required per CCCSD
per unit.
Standard Specifications. Additonal inspections and related fees may be required.
Commercial /Multiple Residential Connections (more than four units) at Roof
and Rough: This fee is for inspection of new commercial or multiple residential units
connecting to CCCSD's mainline after structure's roof is on and the rough plumbing
$360 per unit
has been installed. This fee includes: one building connection inspection and one
side sewer inspection (up to 100 feet). Additional insepctions and related fees may
be required.
Commercial /Multiple Residential Connections (more than four units) at
building foundation: This fee is for inspection of new commercial or multiple
Currently charged
residential units connecting to CCCSD's mainline prior to structure being roofed and
as a Special
rough plumbing being installed. This fee includes: one building connection
$900 per unit
Approval at $985
inspection, one side sewer inspection (up to 100 feet), one pre- construction meeting,
per unit.
and two additional inspections as required per CCCSD Standard Specifications.
Additional inspections and related fees may be required.
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EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR 2014 -15
(uncodified)
This Schedule of Environmental and Development - Related rates and charges, to be effective July 1, 2014, was establilshed by the
Central Contra Costa Sanitary District Ordinance No. .71D , adopted June 5, 2014.
Fee Category
Current Fee Proposed Fee
(C) COLLECTION SYSTEM SERVICES
TV inspection of sewers conducted separate from a construction inspection activity, verification of sewer location and sewer
service connection.
(C -1)
TV Inspection:
Weekday, hourly rate
$236
Minimum Charge (2 hr min)
$46g
$472
Overtime - First Hour
$4W
$154
Overtime - Each Additional Hour
$44-9
$123
Overtime - Weekend / Holiday (4 hr min)
$618
$523
(C -2)
Dye test
$2-90
$297
(C -3)
Collection system repair
Actual Expense
Actual Expense
(C 4)
Cancelled TV Inspection without prior notice
$49a
$416
(C -5)
Sewer locating and marking
$264
$267
(D) RIGHT -OF -WAY
Establishing right -of -way agreements and resolving conflicts.
(D -1)
Process Quitclaim Deeds
$4-4A6
$1,132
Process Quitclaim Deed - plat and legal by others
$67-9
$677
(D -2)
Process Real Property Agreement, License, or Easement
Base Fee minimum charge)
$999
$929
Each Additional Hour (after 2 hours)
$143
$146
D -3
Right-of-way Research / Encroachment Resolution Fee
Actual Expense
Actual Expense
(D -4)
Right of Entry / Encroachment Permit Fee
$204
$209
(E) MISCELLANEOUS
District services provided for private sewer projects; interest rates for CCCSD programs; copying fees.
(E -1)
Engineering - private sewer projects
Actual Expense
Actual Expense
(E -2)
Soil evaluation - private sewer projects
Actual Expense
Actual Expense
(E -3)
Surveying
Actual Expense
Actual Expense
(E -4)
Minimum annual interest rate for CADs and Capacity Use Program
6.00%
6.00%
(E -5)
Document / Plan Copying Fees
8 1/2" x 11 "; 8 1/2" x 14 "; 11" x 17" (per sheet)
$0.15
$0.15
24" x 36" Plan (per sheet)
$3.00
$3.00
CCCSD Standard Specifications
$20.00
$20.00
(E -6)
Multiplier to be applied to Alhambra Valley Assessment District (AVAD) 2010 -11
Parcel Assessment Amount listed in Ordinance 262 - Exhibit B to determine AVAD
Reimbursement Fee amounts applicable to connections in 2014 -15.
1.92446
1.02835
(E-7)
Connection Fee Deferral Program (Resolutions 2009 -34, 2010 -33, 2011 -23, 2013 -
009) Processing fee for each separate "Memorandum of Agreement" (program and
fees expire on June 30, 2015 unless program is extended) ordinances 260 a 267
$460
$460
(E-8)
Connection Fee Deferral Program (Resolutions-709-M7,010-33, -
009) In addition to Fee E -7 above, participation fee for each separate property
(program and fees expire on June 30, 2015 unless program is extended)
Ordin@nrp,; PRO & P67
$115
$115
9
( E )
Multiplier to be applied to Saint Mary's Road CAD 2011 -1 Reimbursement Fees
listed in Ordinance 279 - Exhibit B. Applicable to connections in 2014 -15.
1.00307
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EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR 2014 -15
(uncodified)
This Schedule of Environmental and Development - Related rates and charges, to be effective July 1, 2014, was establilshed by the
Central Contra Costa Sanitary District Ordinance No. 1 �O adopted June 5, 2014.
Fee Category
Current Fee
Proposed Fee
(F) INDUSTRIAL PERMIT FEES
Permitting and inspection of industries and other commercial dischargers to ensure availability and use of pretreatment
processes.
Base permit fee of
Base permit fee of
(F -1)
Class I Fees
$3,450 + cost of
$3,450 + cost of
District's lab
District's lab
analysis
analysis
Base permit fee of
Base permit fee of
(F -2)
Class 11 Fees
$3,450 + cost of
$3,450 + cost of
District's lab
District's lab
analysis
analysis
(F -3)
Class III Fees
$0
$0
(F -4)
Industrial user permit application fee
$0
$0
(F -5)
Special discharge permit application fee ( *)
No on -site inspection
$70 each
$70 each
On -site inspection
Base fee of $365
Base fee of $365
(G) SEPTAGE DISPOSAL ( * *)
Sampling and disposal of septic waste and grease.
(G -1)
Annual permit fee
$1,750
$1,750
(G -2)
Residential septic /toilet waste
< 2,000 gallons
$20 + $0.15/gal
$20 + $0.15 /gal
> 2,000 gallons
$60 + $0.15/gal
$60 + $0.15 /gal
(G -3)
Restaurant grease waste
< 2,000 gallons
$20 + $0.02 /gal
$20 + $0.02 /gal
> 2,000 gallons
$60 + $0.02 /gal
$60 + $0.02 /gal
(`) Additional charges to be billed separately if staff time incurred is above that included in the base fee.
(') Other approved waste will be charged at the residential septic and portable toilet waste rate unless actual strength characteristics
are provided.
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