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Home My WebLink About00. BOARD AGENDAL Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday June 5, 2014 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: DAPIDR. WILLIAMS President MICHAEL R. MCGILL President Pro Tem PAUL H CAUSEY JAMES A. NEJEDLY TAD J PILECKI PHONE: (925) 228 -9500 FAX- (925) 372 -0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper June 5, 2014 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Presentation by Steve Dominguez, President of California Water Environment Association (CWEA) San Francisco Bay Section, of CWEA State -level awards to the District's Collection System Operation (CSO) Division as follows: (5 minute presentation by Mr. Dominguez.) • Large Collection System of the Year • Supervisor of the Year - Dante Marchetti, Rodding Supervisor • Gimmicks and Gadgets, First Place - Leo Gonzalez: Ergonomic Hose Rack • Gimmicks and Gadgets, Third Place - Mike Klubben: Rod Turning Handle Staff Recommendation: Mr. Dominguez will present the awards to the Board. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of May 1, 2014 Board meeting. b. Approve expenditures dated June 5, 2014. Approval recommended by Finance Committee. C. Receive April 2014 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Adopt updated salary schedule for all District job classifications effective April 18, 2014 to meet disclosure requirements of a "publicly available pay schedule" under the Pension Reform Act of 2013 (PEPRA). e. Authorize the General Manager to execute a professional services agreement in the amount of $115,000 with The Gardens at Heather Farm to administer student educational programs for a five -year period (one year, with four optional one -year extensions). June 5, 2014 Board Agenda Page 3 Adopt Resolution 2014 -012 (1) accepting a grant of easement related to the Diablo Sewer Renovations, Phase 2, District Project 5976, from property owners Joseph Gerald Slavonia and Marguerite Fiori Slavonia of 1615 Club House Road in Diablo; (2) authorizing the execution of a quitclaim deed; and (3) authorizing staff to record the documents with the Contra Costa County Recorder. g. Authorize the General Manager to execute a professional engineering services agreement with Collison Engineering at a cost not to exceed $95,000 for Phase 1 of the Zeolite - Anammox Pilot Plant Study as part of the Plant of the Future Roadmap, District Project 7315. Approval recommended by Engineering & Operations Committee. h. Add and authorize the filling of a new Operations Safety Specialist (S -71, $7,305 - $8,837) position. Approval recommended by the Administration Committee. Authorize approval of proposed changes to California Association of Sanitation Agencies (CASA) Bylaws, and appoint President Williams as voting delegate and President Pro Tern McGill and General Manager Roger Bailey as the 1St and 2nd Alternate voting delegates, respectively. Approval recommended by Administration Committee. Adopt Resolution 2014 -013 supporting the Association of California Water Agencies' (ACWA) Statewide Water Action Plan (SWAP) and authorize the General Manager to encourage adoption of a similar resolution by the California Association of Sanitation Agencies (CASA). 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. PUBLIC HEARINGS a. Conduct a public hearing to consider the following matters; approval recommended by Engineering & Operations Committee: (5 minute staff presentation.) • Adopting the Fiscal Year 2014 -15 Capital Improvement Budget (CIB) for inclusion in the Fiscal Year 2014 -15 District Budget; • Approving the 2014 Ten -Year Capital Improvement Plan (CIP); and • Making the finding that the documents are exempt from the California Environmental Quality Act (CEQA). Staff Recommendation (Motion Required): Conduct the public hearing and take the following actions: Adopt the Fiscal Year 2014 -15 CIB for inclusion in the Fiscal Year 2014 -15 District Budget; approve the 2014 Ten -Year CIP; and make the finding that these documents are exempt from CEQA. June 5, 2014 Board Agenda Page 4 b. Conduct a public hearing to consider adopting the following budgets for Fiscal Year 2014 -15; approval recommended by Finance Committee: (15 minute staff presentation) • Operations and Maintenance Budget, • Debt Service Fund Budget, and • Self- Insurance Fund Budget. Staff Recommendation (Motion Required): Approve and adopt the Fiscal Year 2014 -15 Operations and Maintenance Budget, Debt Service Fund Budget, and Self- Insurance Fund Budget. C. Conduct public hearings on the following matters; approval recommended by Finance Committee: (10 minute staff presentation): 1) Consider adopting Uncodified Ordinance No. 280 to replace the "Schedule of Environmental and Development - Related Rates and Charges" adopted pursuant to Ordinance No. 276 in accordance with District Code Chapter 6.30. Approval recommended by Finance Committee. Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section 66016. If you have questions, please contact Earlene Millier, Engineering Assistant III, at (925) 229 -7359. Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Uncodified Ordinance No. 280 and necessary findings, to replace the "Schedule of Environmental and Development - Related Rates and Charges" adopted pursuant to Ordinance No. 276 in accordance with District Code Chapter 6.30. 2) Consider adopting Uncodified Ordinance No. 281 to replace the "Schedule of Capacity Fees, Rates and Charges" adopted pursuant to Ordinance No. 277 in accordance with District Code Chapter 6.12. Approval recommended by Finance Committee. Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section 66016. If you have questions, please contact Earlene Millier, Engineering Assistant III, at (925) 229 -7359. Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Uncodified Ordinance No. 281 and necessary findings, to replace the "Schedule of Capacity Fees Rates and Charges" adopted pursuant to Ordinance No. 277 in accordance with District Code Chapter 6.12. June 5, 2014 Board Agenda Page 5 7. REPORTS a_ General Manager 1) Review draft comment letter on the Bay -Delta Conservation Plan (BDCP) and associated Environmental Impact Report/Environmental Impact Statement (EIR /EIS). (5 minute staff presentation.) Staff Recommendation: Provide direction to staff. 2) Status update on list of areas for further discussion provided by Member Causey at May 15, 2014 meeting. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation: Provide direction to staff. 3) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey May 20, 2014 — Presentation given at Danville Town Council Meeting (stipend). • May 27, 2014 —Ad Hoc Committee meeting re CoCo San Sustainable Farm — Member Causey (stipend) and Member Pilecki (stipend). a) May 27, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). (Action Summary in packet.) June 5, 2014 Board Agenda Page 6 Member McGill b) May 13, 2014 — Administration Committee meeting — Member McGill (stipend) and President Williams (stipend). (Action Summary in packet.) c) May 28, 2014 — Administration Committee meeting — Member McGill (stipend) and President Williams (stipend). (Action Summary in packet.) Member Nejedly d) May 29, 2014 — Real Estate, Environmental & Planning Committee meeting — Member Nejedly (stipend) and Member McGill (stipend). (Action Summary in packet.) Member Pilecki e) May 27, 2014 — Engineering & Operations Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). (Action Summary in packet.) President Williams Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. Staff Recommendation: Consider any requests. 8. ADMINISTRATIVE a. Adopt Resolution 2014 -014 calling for the November 4, 2014 election, requesting consolidation of the election of District Board Members with the statewide election, setting forth District requirements for Candidate Statements (word count and cost sharing), and directing the Secretary of the District to file the resolution with the Elections Department and County Board of Supervisors. (No presentation is planned; staff will be available to answer questions.) June 5, 2014 Board Agenda Page 7 Staff Recommendation (Motion Required): Adopt the resolution, including the requirements for Candidate Statements, and direct the Secretary of the District to file the resolution with the Elections Department and County Board of Supervisors. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. Declare an emergency and ratify the General Manager's actions under Public Contract Code 22050 to direct W. C. Maloney, Inc., DN Tanks, and District forces to perform emergency repairs on the damaged Sludge Blending Tank located in the Treatment Plant; and approve a supplemental authorization for $200,000 to the Treatment Plant Program contingency account of the Fiscal Year 2013 -14 Capital Improvement Budget. (5 minute staff presentation.) Staff Recommendation (Motion and 4 Affirmative Votes Required): Declare an emergency and ratify by 415th vote the General Manager's actions under Public Contract Code 22050 to perform emergency repairs on the damaged Sludge Blending Tank, and approve a supplemental authorization for $200,000 to the Treatment Plant Program contingency account of the Fiscal Year 2013 -14 Capital Improvement Budget. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. ADJOURNMENT June 5, 2014 Board Agenda Page 8 W. . - P. . . 1 ,.-' DA TEMA MEETINGIATTENDEES ..._.... JUNE 201'4 Thursday Board Meeting Board Room June 5 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room June 9 Causey, Nejedly 3:00 P.M. Wednesday Administration Committee Meeting Third Floor Executive Conference Room June 18 McGill, Williams 8:00 a.m. Thursday Board Meeting Board Room June 19 Board of Directors 2:00 p.m. Monday Engineering & Operations Committee Meeting Second Floor Conference Room June 23 Pilecki, Causey 1:00 P.M. Monday Finance Committee Meeting Third Floor Executive Conference Room June 23 Causey, Nejedly 3:00 p.m. Wednesday Administration Committee Meeting Third Floor Executive Conference Room June 25 McGill, Williams 8:00 a.m. JULY 2014 Thursday Board Meeting Board Room July 3 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room July 7 Causey, Nejedly 3:00 p.m. Tuesday Real Estate, Environmental & Planning Committee Third Floor Executive Conference Room July 8 Meeting 3:00 p.m. Nejedly, McGill Thursday Board Meeting Board Room July 17 Board of Directors 2:00 p.m. Monday California Special Districts Association — Contra Central Contra Costa Sanitary district July 21 Costa Chapter Meeting (CCSDA) Multi- Purpose Room 10:00 a.m. McGill Monday Engineering & Operations Committee Meeting Second Floor Conference Room July 21 Pilecki, Causey 1:00 P.M. Monday Finance Committee Meeting Third Floor Executive Conference Room July 21 Causey, Nejedly 3:00 p.m. Wednesday Administration Committee Meeting Third Floor Executive Conference Room July 23 McGill, Williams 8 :00 a.m. Thursday Board Meeting (Special) Board Room July 31 Board of Directors 2:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 5130114