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HomeMy WebLinkAboutBOARD ACTION SUMMARY 05-15-14Jl Central Contra Costa Sanitary District BO_ RD OF DIRECTORS: BOARD MEETING DAi7DR. T=1.4:jIs Prvsiak„ t ACTION SUMMARY MICHAEL R._1AYTILL President Pro Ten? Board Room Thursday May 15, 2014 2:00 p.m. 1. ROLL CALL PRESENT: Members: Causey, Pilecki, McGill, Williams ABSENT: Members: Nejedly a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS 1► reyn 3. AWARDS AND COMMENDATIONS R4rT H. ('4i "tiEF J.4.1IESA. _ ETEDLF T.4DJ. PILD'L7 PHOAE: (925) 228 -9500 F_ -LI: (925) 372-0193 a. Presentation by the District of wastewater and water agencies "Excellence in Water Research" award to a student competitor in the Contra Costa County Science and Engineering Fair held in March. BOARD ACTION: President Williams presented the award to student Robin Joseph. 4. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: April 10, 2014 (Special meeting); and April 17, 2014. b. Approve expenditures dated May 15, 2014. Approval recommended by Finance Committee. C. Set public hearing for June 19, 2014 at 2:00 p.m. to receive comments on confirming and levying final assessments for Smith Road Contractual Assessment District (CAD) No. 2012 -1, directing that the Fiscal Year 2014 -15 assessment be collected on the Contra Costa County tax roll; and considering May 15, 2014 Board Action Summary Page 2 adoption of an ordinance (uncodified) to establish reimbursement fees for the properties which could directly connect to District Project 5773 (Smith Road CAD 2012 -1) in Alamo. d. Adopt Resolution 2014 -011 rescinding Resolution 2008 -109 and setting forth updated procedures for appointment to and establishment of Board Committees, meeting compensation, and expense reimbursement for Board Members. Approval recommended by Administration Committee. BOARD ACTION: Adopted the Consent Calendar as recommended. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 1► renn 6. BIDS AND AWARDS a. Declare bid from Industrial Coating and Restoration non - responsive; award a construction contract in the amount of $617,000 to W.M. Lyles Company, the lowest responsive and responsible bidder for the DAF Tanks Renovation, District Project 7309; find that the project is exempt from California Environmental Quality Act (CEQA); authorize the General Manager to execute the contract documents subject to submittal requirements; approve contingency project for $866,550; and approve a supplemental authorization of $267,000 to the Treatment Plant Program contingency account of the Fiscal Year 2013 -14 Capital Improvement Budget (CIB). BOARD ACTION: Found that the project is exempt from CEQA; declared bid from Industrial Coating and Restoration non - responsive; awarded a construction contract to W.M. Lyles Company; authorized the General Manager to execute the contract documents subject to submittal requirements; approved contingency project for $866,550; and approved a supplemental authorization of $267,000 to the Treatment Plant Program Contingency of the Fiscal Year 2013 -14 CIB. b. Declare bid from 3D Datacom non - responsive; award a construction contract in the amount of $305,327 to Mike Brown Electric Company, the lowest responsive and responsible bidder for the Pump Station Security Upgrades, District Project 8406; find that the project is exempt from CEQA; and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Found that the project is exempt from CEQA; declared bid from 3D Datacom non - responsive; awarded a construction contract to Mike Brown Electric Company; and authorized the General Manager to execute the contract documents subject to submittal requirements. (3 -1 -1; Causey, No; Nejedly, Absent). May 15, 2014 Board Action Summary Page 3 7. REPORTS a. General Manager 1) Presentation by Association of California Water Agencies (ACWA) Executive Director Timothy Quinn on ACWA's Statewide Water Action Plan (SWAP). BOARD ACTION: Received the presentation. 2) Provide direction to staff as to whether a comment letter should be prepared on the Bay Delta Conservation Plan (BDCP) Environmental Impact Report (EIR) / Environmental Impact Statement (EIS). BOARD ACTION: Directed staff to prepare a comment letter for discussion at June 5, 2014 Board meeting. 3) Report on outcome of staff's efforts with customers and other agencies concerning improvements to the permitting process (resulting from changes implemented during the permit counter connection fee recovery process). BOARD ACTION: Received the report. 4) General Manager Announcements The following announcements were distributed with the agenda packet: a) Finance Manager Thea Vassallo to Attend Government Finance Officers Association (GFOA) 108th Annual Conference in Minneapolis, MN from May 18 -21, 2014 b) Public Bidding for Sewer CCTV Inspection Project BOARD ACTION: Received the announcements. b. Counsel for the District None. C. Secretary of the District em �I. fTiL411VlCai'i1.OT-'�� 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; May 15, 2014 Board Action Summary Page 4 and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member McGill • May 1, 2014 — Contra Costa County Mayors Conference hosted by the City of Concord featuring a presentation regarding homelessness in our communities (expenses). Member Pilecki a) April 28, 2014 — Engineering & Operations Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). b) May 5, 2014 — Finance Committee meeting — Member Pilecki (stipend) and Member Nejedly (stipend). BOARD ACTION: Received the reports. 2) Board Member Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution 1► reyn 4) Provide voting direction regarding proposed amendments to California Special Districts Association (CSDA) Bylaws BOARD ACTION: Directed Member McGill to vote to approve the proposed amendments. 8. BUDGET AND FINANCE a. Receive the Fiscal Year 2014 -15 Operations and Maintenance Budget; and the Fiscal Year 2014 -15 Debt Service Fund Budget. Reviewed by Finance Committee. BOARD ACTION: Received the Fiscal Year 2014 -15 Operations and Maintenance Budget and the Fiscal Year 2014 -15 Debt Service Fund Budget. Provided staff with comments leading to the approval and adoption of the Budgets at the June 5, 2014 Board Meeting. May 15, 2014 Board Action Summary Page 5 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 1► reyn 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS The Board Members reached consensus on the following list of suggested items: • Staff will provide a status report at the June 5, 2014 meeting on the 12 issues that Member Causey raised during the discussion of Item 8.a. as areas he would like staff to address sooner rather than later, so as to allow the Board Members an opportunity to prioritize the list. • Member McGill suggested adopting a proposed resolution in support of the Association of California Water Agencies' (ACWA) Statewide Water Action Plan (SWAP). • Member McGill suggested considering whether to recommend that California Association of Sanitation Agencies (CASA) adopt a resolution in support of SWAP. • Member Pilecki suggested that staff provide an update on the May 1, 2014 General Manager announcement concerning the computer virus recently experienced at the District. 11. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced Closed Session Item 12.a. 12. CLOSED SESSION a. Conference with Legal Counsel — existing litigation pursuant to Government Code Section 54956.9(a): • Schaeffer, et al. v. Gregory Village Partners, L.P., Central Contra Costa Sanitary District, et al., Contra Costa County Superior Court Case No. MSC 11- 01307. BOARD ACTION: Held closed session. 13. REPORT OUT OF CLOSED SESSION None. 14. ADJOURNMENT — at 5:45 p.m.