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Home My WebLink About07.d.1)a) Action Summary-Engineering & Operations Committee 4-28-14-7. d. /)a) Central Contra Costa Sanitary District SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT ENGINEERING & OPERATIONS COMMITTEE ACTION SUMMARY Chair Pilecki Member Causey Monday, April 28, 2014 1:00 P.M. 2nd Floor Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS. DAVID R. WILLIAMS President MICHAEL R. MCGILL President Pro Tent PAUL H CAUSEY JAMES A. NEJEDLY TAD J. PILECKI PHONE: (925) 228 -9500 FAX: (925) 676 -7211 www.centralsan.org PRESENT: Chair Tad Pilecki, Member Paul Causey, Capital Projects Division Manager Andrew Antkowiak, Senior Engineer Sasha Mestetsky, Senior Engineer Edgar Lopez, Plant Maintenance Division Manager Neil Meyer, Director of Administration David Heath, Information Technology Administrator Roy Li, Accountant Amal Lyon, Engineering Assistant III Earlene Millier 1. Call Meeting to Order Chair Pilecki called the meeting to order at 1:00 p.m. 2. Public Comments I LI a - *3. Review of the Fiscal Year 2014 -15 Draft CIB and Draft 2014 Ten -Year CIP (Binder was provided at the 4/3/2014 Board Meeting) [Continued from April 21, 2014 Committee meeting] The Committee had several comments, suggestions, and questions regarding the Fiscal Year (FY) 2014 -15 Capital Improvement Budget (CIB) and Ten -Year Capital Improvement Plan (CIP), including the following. Engineering & Operations Committee Action Summary April 28, 2014 Page 2 • Add a table of acronyms for reference. • Discussed Capital Improvements Budget Summary table and carryovers from previous fiscal year. • Member Causey asked that projects be identified that are revenue neutral to some extent. • Update tables and text based on latest financial information and updated Authorization Limits table. During a detailed review of the draft CIB /CIP, the main comments and action items were as follows: • Include an explanation in the CIB Introduction of why the project contingency is not included in expenditure estimates. • A number of projects appear to carry over the same amount each year. In response to the Committee's comment, staff will look at these and adjust the numbers as appropriate. • Financing of some projects using "sinking fund" was discussed. Director of Administration David Heath will investigate this concept. • Information Technology Administrator Roy Li distributed an updated Information Technology Development CIB Plan (attached). The Committee suggested that information about the I. T. Master Plan should be added to the I. T. Development Plan Executive Summary. • Information about a 0.5 MGD joint pilot project with Contra Costa Water District for supplying refineries with recycled water should be added to the Recycled Water Introduction section in the CIB. • A discussion of the potential requirement to handle private sewer laterals should be added to the Collection System Program introduction in the Capital Plan. COMMITTEE ACTION: Reviewed and made suggestions for changes to the Draft FY 2014 -15 CIB /CIP. 4. Announcements a. Next meeting scheduled for Tuesday, May 27, 2014 at 1:00 p.m. COMMITTEE ACTION: Received the announcement. 5. Suggestions for future agenda items The Committee suggested the following items: Engineering & Operations Committee Action Summary April 28, 2014 Page 3 1. Receive information on the bid for the Walnut Creek Renovations, Phase 10, District Project 8413. 2. Discuss the contract for capital project inspection services and the cost of in -house versus contract inspection services. 6. Adjournment — at 3:42 p.m. S'. Central Contra Costa Sanitary District INFORMATION TECHNOLOGY DEVELOPMENT CAPITAL IMPROVEMENT BUDGET PLAN 2014 -2015 TABLE OF CONTENTS Executive Summary ............................................... ..............................1 Proposed Budget Expenditures .............................................. ..............................2 Proposed Projects Summary ............................................... ..............................3 EXECUTIVE SUMMARY The Information Technology Development CIB Plan provides direction and flexibility to meet the District's future information technology needs. Each year, District staff submits project recommendations, requests and write -ups to the Information Technology Administrator. The Management team gives their final review of the proposed CIB and IT projects, providing revisions and recommendations prior to appearing before the Capital Projects Committee for review and the Board of Directors for final approval. The Information Technology Development CIB Plan is developed to provide funding for IT projects in one or more of the following areas: • PC hardware and software • District and specialized networks, systems and software applications • Network infrastructure, security and reliability • Data storage, backups and disaster recovery • Internet and Intranet development • Wireless access • Telecommunications improvements • Information Technology customer service and support • Cost savings, power conservation & green alternatives - 1 - 2014 -2015 IT DEVELOPMENT CIB PLAN Proposed 2014 -2015 Projects Expenditures -2- Project Description In Thousands 1. PC Replacement - Replace approx. 100 PCs and laptops (3 yrs and older) LCD monitors, network & desktop printers $146 2. Engineering Support — Replace workstations, storage, software $97 3. POD — MainSaver upgrade and training $20 4. Source Control Database Development $20 5. District Server Replication, Backup, and Redundancy $140 6. Software - Desktop and Server Volume Licensing $127 7. Replacement of old District network equipments and server $122 8. Record retention and document management system $145 9. IT Master Plan - ERP Consultant $100 10.CSO — Granite XP Inspection systems, wireless IP phones $63 11. Contingency $20 Total Proposed Budget $1,000 -2- PROPOSED 2014 -2015 PROJECTS SUMMARY • PC replacements $146 o Three year life cycle replacement of approximately 100 PCs, 25 laptops, monitors, and printers • Engineering Support upgrades $97 o Replacement for GIS workstations, server upgrades, storage capacity improvements, and Survey's training laptop • POD (Plant) - MainSaver software upgrade $20 o Software upgrade professional services, HTE interface programming, and training • Source Control database development $20 o Continue development of database for additional functionalities, reports and remote access • District Server replication, backup, redundancy, and configuration $140 • Local and online data backup systems for server disaster recovery and redundancy • Helpdesk redundant server, programming and implementation of systems • Software — Desktop, server and other software licensing $127 0 3rd year of 3 year installment for 300 MS Office licenses, 14 Windows server licenses, true -up licenses, and other software licenses o Survey's Pointcloud desktop and GIS software • Replacement of old District network and server equipments $122 o Replacement of end -of- support Dell PowerEdge servers • Record retention and document management system $150 o Depending on the IT Master Plan recommendations, this is for a new system for District record and retention management, document collaboration, version control, archiving, etc. Covers system costs, implementation, licensing, support and consulting /professional services • IT Master Plan - ERP Consultant $100 o Related to IT Master Plan to consolidate applicable business applications, databases and systems. The District will need assistance in the RFP specification development, evaluation, and selection of ERP software. • CSO — Granite XP Inspection systems, wireless phones $63 • Contingency $20 -3-