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Home My WebLink About00. BOARD AGENDA 05-15-14Jl Central Contra Costa Sanitary District Board Room Thursday May 15, 2014 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: DAVID R. WILLIAMS President MICHAEL R. MCGILL President Pro Tem PAUL H. CAUSEY JAMES A. NEJEDLY TAD J. PILECKI PHONE: (925) 228 -9500 FAX.- (925) 372 -0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper May 15, 2014 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Presentation by the District of wastewater and water agencies "Excellence in Water Research" award to a student competitor in the Contra Costa County Science and Engineering Fair held in March. (5 minute student presentation.) Staff Recommendation: Following a brief overview of the project, President Williams will present the award to the student and his teacher. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) April 10, 2014 (Special meeting); and 2) April 17, 2014. b. Approve expenditures dated May 15, 2014. Approval recommended by Finance Committee. C. Set public hearing for June 19, 2014 at 2:00 p.m. to receive comments on confirming and levying final assessments for Smith Road Contractual Assessment District (CAD) No. 2012 -1, directing that the Fiscal Year 2014 -15 assessment be collected on the Contra Costa County tax roll; and considering adoption of an ordinance (uncodified) to establish reimbursement fees for the properties which could directly connect to District Project 5773 (Smith Road CAD 2012 -1) in Alamo. d. Adopt Resolution 2014 -011 rescinding Resolution 2008 -109 and setting forth updated procedures for appointment to and establishment of Board Committees, meeting compensation, and expense reimbursement for Board Members. Approval recommended by Administration Committee. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER May 15, 2014 Board Agenda Page 3 a. Declare bid from Industrial Coating and Restoration non - responsive; award a construction contract in the amount of $617,000 to W.M. Lyles Company, the lowest responsive and responsible bidder for the DAF Tanks Renovation, District Project 7309; find that the project is exempt from California Environmental Quality Act (CEQA); authorize the General Manager to execute the contract documents subject to submittal requirements; approve contingency project for $866,550; and approve a supplemental authorization of $267,000 to the Treatment Plant Program contingency account of the Fiscal Year 2013 -14 Capital Improvement Budget (CIB). (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; declare bid from Industrial Coating and Restoration non - responsive; award a construction contract to W.M. Lyles Company; authorize the General Manager to execute the contract documents subject to submittal requirements; approve contingency project for $866,550; and approve a supplemental authorization of $267,000 to the Treatment Plant Program Contingency of the Fiscal Year 2013 -14 CIB. b. Declare bid from 3D Datacom non - responsive; award a construction contract in the amount of $305,327 to Mike Brown Electric Company, the lowest responsive and responsible bidder for the Pump Station Security Upgrades, District Project 8406; find that the project is exempt from CEQA; and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; declare bid from 3D Datacom non - responsive; award a construction contract to Mike Brown Electric Company; and authorize the General Manager to execute the contract documents subject to submittal requirements. 7. REPORTS a. General Manager 1) Presentation by Association of California Water Agencies (ACWA) Executive Director Timothy Quinn on ACWA's Statewide Water Action Plan (SWAP). (15 minute presentation.) Staff Recommendation: Receive the presentation. May 15, 2014 Board Agenda Page 4 2) Provide direction to staff as to whether a comment letter should be prepared on the Bay Delta Conservation Plan (BDCP) Environmental Impact Report (EIR) / Environmental Impact Statement (EIS). (No presentation is planned; staff will be available to facilitate a discussion.) 3) Report on outcome of staff's efforts with customers and other agencies concerning improvements to the permitting process (resulting from changes implemented during the permit counter connection fee recovery process). (10 minute staff presentation.) Staff Recommendation: Receive the report. 4) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey Member McGill • May 1, 2014 — Contra Costa County Mayors Conference hosted by the City of Concord featuring a presentation regarding homelessness in our communities (expenses). Member Pilecki a) April 28, 2014 — Engineering & Operations Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). (Action Summary in packet.) b) May 5, 2014 — Finance Committee meeting — Member Pilecki (stipend) and Member Nejedly (stipend). (Action Summary in packet.) May 15, 2014 Board Agenda Page 5 President Williams 2) Board Member Announcements 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. Staff Recommendation: Consider the requests. 4) Provide voting direction regarding proposed amendments to California Special Districts Association (CSDA) Bylaws — Member McGill. Staff Recommendation: Provide direction to Member McGill. 8. BUDGET AND FINANCE a. Receive the Fiscal Year 2014 -15 Operations and Maintenance Budget; and the Fiscal Year 2014 -15 Debt Service Fund Budget. Reviewed by Finance Committee. (5 minute staff presentation.) Staff Recommendation: Receive the Fiscal Year 2014 -15 Operations and Maintenance Budget and the Fiscal Year 2014 -15 Debt Service Fund Budget. Provide staff with comments leading to the approval and adoption of the Budgets at the June 5, 2014 Board Meeting. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA I 11. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) 12. CLOSED SESSION a. Conference with Legal Counsel — existing litigation pursuant to Government Code Section 54956.9(a): • Schaeffer, et al. v. Gregory Village Partners, L.P., Central Contra Costa Sanitary District, et al., Contra Costa County Superior Court Case No. MSC11- 01307. 13. REPORT OUT OF CLOSED SESSION 14. ADJOURNMENT May 15, 2014 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 519114 MAY 2014 Tuesday Administration Committee Meeting Third Floor Executive Conference Room May 13 McGill, Williams 8:00 a.m. Thursday Board Meeting Board Room May 15 Board of Directors 2:00 p.m. Tuesday Engineering & Operations Committee Meeting Second Floor Conference Room May 27 Pilecki, Causey 1:00 P.M. Tuesday Finance Committee Meeting Third Floor Executive Conference Room May 27 Causey, Nejedly 3:00 p.m. Wednesday Administration Committee Meeting Third Floor Executive Conference Room May 28 McGill, Williams 8:00 a.m. Thursday Real Estate, Environmental & Planning Committee Third Floor Executive Conference Room May 29 Meeting 3:00 p.m. I Nejedly, McGill JUNE 2014 Thursday Board Meeting Board Room June 5 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room June 9 Causey, Nejedly 3:00 p.m. Wednesday Administration Committee Meeting Third Floor Executive Conference Room June 18 McGill, Williams 8:00 a.m. Thursday Board Meeting Board Room June 19 Board of Directors 2:00 p.m: Monday Engineering & Operations Committee Meeting Second Floor Conference Room June 23 Pilecki, Causey 1:00 P.M. Monday Finance Committee Meeting Third Floor Executive Conference Room June 23 Causey, Nejedly 3:00 p.m. Wednesday Administration Committee Meeting Third Floor Executive Conference Room June 25 McGill, Williams 8:00 a.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 519114