HomeMy WebLinkAbout06.d.1)a) Action Summary-Finance Committee 4-7-14Central Contra Costa Sanitary District
REGULAR MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
FINANCE COMMITTEE
ACTION SUMMARY
Chair Causey
Member Nejedly
Monday, April 7, 2014
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
BOARD OF DIRECTORS:
DAVID R. WILLIAMS
President
lvtICHAFL R. MCGILL
President Pro 7em
PAUL K CA USE Y
JAMGSA. NEIEDLY
7AD J. PILECKI
PHONE: (925) 228 -9500
FAX: (925) 372 -0192
www. centralsan. org
PRESENT: Chair Paul Causey, Member Jim Nejedly, Finance Manager Thea Vassallo,
General Manager Roger Bailey, Finance Administrator Todd Smithey, Purchasing and
Materials Services Manager Stephanie King (arrived and left during Item 3.), Senior
Administrative Technician Christina Gee
1. Call Meeting to Order
Chair Causey called the meeting to order at 3:09 p.m.
2. Public Comments
None.
3. Expenditures
a. Review Expenditures
General Manager Roger Bailey noted that his original travel
reimbursement check for the California Association of Sanitation Agencies
(CASA) Legislative Conference in Washington, D.C. from February 23 to
26, 2014 (Check #199273 for $1,168.55) was cut but voided, as a
correction was made to the amount he was owed. A separate check for
Finance Committee Action Summary
April 7, 2014
Page 2
the corrected amount of $210.17 was subsequently issued to him and will
be reflected in the next set of expenditures.
COMMITTEE ACTION: Reviewed and recommended Board approval.
Requested additional information on the following expenditures:
Check /
Date
Amount
Vendor
Information Requested
199326
$1,178.31
Komatsu
Chair Causey questioned the need for this
Forklift of
expenditure, and asked if Plant Operations
No. CA
Department retains forklifts on site.
199350
$12,365.74
Seepex,
Chair Causey noted that the cost for
Inc.
miscellaneous supplies was high for the month.
Finance Manager Thea Vassallo noted that
$8,500 was attributed to stators, adding that
Purchasing and Materials Services Manager
Stephanie King will provide additional information
on the remaining balance.
4. Discuss multi -year budgeting
Ms. Vassallo summarized the report included in the agenda packet, stating that
of the fifteen agencies surveyed, the majority was unable to quantify cost savings
from switching to a multi -year budget. If the District made the switch, it would not
be able to perform budget adjustments with its current software.
Mr. Bailey stated that, should the Board decide to switch to a multi -year budget, it
would take time to evaluate what would be required, see what is needed to
achieve the cost - savings goal, and implement the change. He noted that an
annual budget is more accurate but could incur potential additional costs in staff
time; therefore, the Board would need to allow staff to make assumptions in order
to save costs in year two of a multi -year budget scenario.
Ms. Vassallo stated that the District's budgeting process has always been driven
by accuracy, hence the current practice of a one -year budget.
Chair Causey stated that, in his view, cost savings is the driver of the budget,
and he was satisfied with the accuracy with which staff has been estimating the
budget.
COMMITTEE ACTION: Concurred with staff recommendation to reconsider
multi -year budgeting in conjunction with the IT Master Plan, estimated to
be presented to the Board in May or June, following review by the
Committee.
Finance Committee Action Summary
April 7, 2014
Page 3
5. Announcements
a. Next meeting scheduled for Monday, April 21, 2014 at 3:00 p.m.
COMMITTEE ACTION: Received the announcement.
6. Suggestions for future agenda items
Chair Causey suggested that the Committee receive a report on how major
events (such as an earthquake or other catastrophic event) would be
covered with the current $4 million Self- Insurance Fund and if there was an
evaluation performed on the potential loss of assets in such an event.
7. Adjournment — at 3:48 p.m.