HomeMy WebLinkAbout00. BOARD AGENDA 04-17-14Jl Central Contra Costa Sanitary District BOARD OF DIRECTORS: SPECIAL BOARD MEETING DAV /D R. WILLIAMS President 6:00 p.m. (public hearings — 7:00 p.m.) www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper MICHAEL R. MCGILL AGENDA President Pro Tent PAUL H. CAUSEY Board loom JAMES A. NEJEDLY TAD J.PILECKI Thursday April r i4 ll � 7 2014 PHONE: (925) 228 -9500 FAX: (925) 372 -0192 6:00 p.m. (public hearings — 7:00 p.m.) www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper April 17, 2014 Special Board Agenda Page 2 11 1. ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of March 20, 2014 Board meeting. b. Approve expenditures dated April 17, 2014. Approval recommended by Finance Committee. C. Authorize the General Manager to execute agreements with Harvest Technical Services, Inc., Complete Project Solutions, Inc., and JN Engineering, in an amount not to exceed $100,000 each, to provide relief construction inspection services on an as- needed basis for construction of the District's 2014 -15 Capital Improvements Projects. d. Approve salary adjustment effective April 18, 2014 for Secretary of the District Elaine R. Boehme, an unrepresented employee, to conform with salary adjustment in the most recent Management Group Memorandum of Understanding (MOU). e. Adopt Resolution 2014 -009 accepting two grants of easements related to the North Orinda Sewer Renovations, Phase 5, District Project 8411, from property owners Gonzalo Obnial and Marisol Timtiman of 39 Ardilla Road, and Willis H. McNeil, Jr. and Jean M. McNeil of 35 Ardilla Road, Orinda; and authorizing staff to record the documents with the Contra Costa County Recorder. Authorize the General Manager to enter into a two -year agreement with PaintCare, Inc., with automatic one -year renewals, to receive an estimated $20,000 annual revenue for reusable paint products collected at the District's Household Hazardous Waste Facility which are in turn given away to the public at no charge. Approval recommended by Real Estate, Environmental & Planning Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER April 17, 2014 Special Board Agenda Page 3 5. BIDS AND AWARD a. Waive non - material irregularity and award a construction contract in the amount of $1,748,505 to Bay Pacific Pipelines, Inc., the lowest responsive and responsible bidder for the North Orinda Sewer Renovations, Phase 5, District Project 8411; and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Waive non - material irregularity and award a construction contract to Bay Pacific Pipelines, Inc.; and authorize the General Manager to execute the contract documents subject to submittal requirements. 6. REPORTS a. General Manager 1) Drought presentation by East Bay Municipal Utility District (EBMUD) Director John A. Coleman. (10 minute presentation.) Staff Recommendation: Receive the presentation. 2) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Pilecki Member Causey • April 7, 2014 — Ad Hoc Committee meeting re CoCo San Sustainable Farm — Member Causey (stipend) and Member Pilecki (stipend). April 17, 2014 Special Board Agenda Page 4 a) April 7, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). (Action Summary in packet.) Member McGill b) April 2, 2014 — Administration Committee meeting — Member McGill (stipend) and President Williams (stipend). (Action Summary in packet.) • April 3, 2014 — Contra Costa County Mayors Conference hosted by the City of Richmond featuring a presentation by Randy Iwasaki, Executive Director of the Contra Costa Transportation Authority on the future of transportation in the County and beyond (expenses). April 9, 2014 — The Industrial Association of Contra Costa County (IACCC) April Forum. Topic: California Rolls Out "Green Chemistry" Regulations (expenses). Member Nejedly c) April 8, 2014 — Real Estate, Environmental & Planning Committee meeting — Member Nejedly (stipend) and Member McGill (stipend). (Action Summary in packet.) President Williams Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Appoint a voting delegate and alternate delegate for the Contra Costa Local Agency Formation Commission ( LAFCO) election to be held on April 21, 2014, and provide direction to the delegates on how to cast the District's votes for both the regular and alternate special district seats up for reelection — Member McGill. Staff Recommendation (Motion Required): Appoint the LAFCO voting delegate and alternate delegate, and provide voting direction. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS April 17, 2014 Special Board Agenda Page 5 9. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) 10. CLOSED SESSION a. Conference with Real Property Negotiators pursuant to Government Code Section 54956.8: Property: Portion of the Kiewit Property, 5501 Imhoff Drive, Martinez, CA (APN 159 - 140 -052) District Negotiators: • District Counsel Kenton L. Alm, Esq. • General Manager Roger S. Bailey • Environmental Services Division Manager Danea Gemmell Negotiating Party: AgLantis, a public benefit corporation, for the CoCo San Sustainable Farm Project Under Negotiation: Lease Terms 11. REPORT OUT OF CLOSED SESSION 7:00 p.m. 12. PUBLIC HEARINGS a. Conduct a public hearing to consider whether or not to reduce the $34 per Residential Unit Equivalent Sewer Service Charge (SSC) rate increase previously approved for Fiscal Year 2014 -15. (10 minute staff presentation.) Staff Recommendation (Motion Required): Leave unchanged the $34 per Residential Unit Equivalent SSC rate increase previously approved for Fiscal Year 2014 -15. b. Conduct a public hearing to consider entering into a lease agreement with AgLantis of an approximate 14.8 -acre portion of the District's Kiewit property (APN 159- 140 -051) for the CoCo San Sustainable Farm Project for a term of up to ten years in the amount of $1 per year. If a majority of the Board agrees to enter into a lease agreement, take the following actions: (10 minute staff presentation.) 1. Authorize the General Manager or his designee to execute the lease agreement; and 2. Declare the property as currently unneeded for a period not to exceed ten years. Staff Recommendation: Provide direction to staff. 13. ADJOURNMENT April 17, 2014 Special Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 4111114 APRIL 2014 Thursday Board Meeting Board Room April 17 Board of Directors Public hearing will commence at 6:00 p.m. 7.00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference Room April 21 McGill, Williams 8:00 a.m. Monday California Special Districts Association — Contra Central Contra Costa Sanitary District April 21 Costa Chapter Meeting (CCSDA) Multi- Purpose Room 10:00 a.m. McGill Monday Engineering & Operations Committee Meeting Second Floor Conference Room April 21 Pilecki, Causey 1:00 P.M. Monday Finance Committee Meeting Third Floor Executive Conference Room April 21 Causey, Nejedly 3:00 p.m. April 28 -29 California Association of Sanitation Agencies Sacramento (CASA) Spring Conference (Legislative and Public Policy Forum) McGill MAY 2014 Thursday Board Meeting Board Room May 1 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room May 5 Causey, Nejedly 3:00 p.m. Tuesday Administration Committee Meeting Third Floor Executive Conference Room May 13 McGill, Williams 8:00 a.m. Thursday Board Meeting Board Room May 15 Board of Directors 2:00 p.m. Tuesday Engineering & Operations Committee Meeting Second Floor Conference Room May 27 Pilecki, Causey 1:00 P.M. Tuesday Finance Committee Meeting Third Floor Executive Conference Room May 27 Causey, Nejedly 3:00 p.m. Wednesday Administration Committee Meeting Third Floor Executive Conference Room May 28 McGill, Williams 8:00 a.m. Thursday Real Estate, Environmental & Planning Committee Third Floor Executive Conference Room May 29 Meeting 3:00 p.m. Nejedly, McGill Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 4111114