HomeMy WebLinkAbout00. BOARD AGENDA 04-17-14Jl Central Contra Costa Sanitary District
BOARD OF DIRECTORS:
SPECIAL BOARD MEETING DAV /D R. WILLIAMS
President
6:00 p.m. (public hearings — 7:00 p.m.) www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary
of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address
for the record. The Board President may direct questions to any member of the audience as appropriate at any time
during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by
one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public
prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be
heard when the President calls for comments from the audience, except on public hearing items previously
heard and closed to public comment. The President may specify the number of minutes each person will be
permitted to speak based on the number of persons wishing to speak and the time available. After the public
has commented, the item is closed to further public comment and brought to the Board for discussion and
action. There is no further comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.
You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under
PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or
calendared on a future agenda.
AGENDA REPORTS
Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place,
Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by
written supporting material. Reports and information relating to agenda items distributed within 72 hours of the
meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the
website. During the meeting, information and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including
those with disabilities. If you are disabled and require special accommodations to participate, please contact the
Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
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MICHAEL R. MCGILL
AGENDA
President Pro Tent
PAUL H. CAUSEY
Board loom
JAMES A. NEJEDLY
TAD J.PILECKI
Thursday
April
r
i4 ll � 7 2014
PHONE: (925) 228 -9500
FAX: (925) 372 -0192
6:00 p.m. (public hearings — 7:00 p.m.) www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary
of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address
for the record. The Board President may direct questions to any member of the audience as appropriate at any time
during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by
one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public
prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be
heard when the President calls for comments from the audience, except on public hearing items previously
heard and closed to public comment. The President may specify the number of minutes each person will be
permitted to speak based on the number of persons wishing to speak and the time available. After the public
has commented, the item is closed to further public comment and brought to the Board for discussion and
action. There is no further comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.
You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under
PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or
calendared on a future agenda.
AGENDA REPORTS
Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place,
Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by
written supporting material. Reports and information relating to agenda items distributed within 72 hours of the
meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the
website. During the meeting, information and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including
those with disabilities. If you are disabled and require special accommodations to participate, please contact the
Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
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April 17, 2014 Special Board Agenda
Page 2
11
1. ROLL CALL
a. Pledge of Allegiance to the Flag.
2. PUBLIC COMMENTS
3. CONSENT CALENDAR
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
a. Approve minutes of March 20, 2014 Board meeting.
b. Approve expenditures dated April 17, 2014. Approval recommended by
Finance Committee.
C. Authorize the General Manager to execute agreements with Harvest
Technical Services, Inc., Complete Project Solutions, Inc., and JN
Engineering, in an amount not to exceed $100,000 each, to provide relief
construction inspection services on an as- needed basis for construction of the
District's 2014 -15 Capital Improvements Projects.
d. Approve salary adjustment effective April 18, 2014 for Secretary of the District
Elaine R. Boehme, an unrepresented employee, to conform with salary
adjustment in the most recent Management Group Memorandum of
Understanding (MOU).
e. Adopt Resolution 2014 -009 accepting two grants of easements related to the
North Orinda Sewer Renovations, Phase 5, District Project 8411, from
property owners Gonzalo Obnial and Marisol Timtiman of 39 Ardilla Road,
and Willis H. McNeil, Jr. and Jean M. McNeil of 35 Ardilla Road, Orinda; and
authorizing staff to record the documents with the Contra Costa County
Recorder.
Authorize the General Manager to enter into a two -year agreement with
PaintCare, Inc., with automatic one -year renewals, to receive an estimated
$20,000 annual revenue for reusable paint products collected at the District's
Household Hazardous Waste Facility which are in turn given away to the
public at no charge. Approval recommended by Real Estate, Environmental
& Planning Committee.
4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
April 17, 2014 Special Board Agenda
Page 3
5. BIDS AND AWARD
a. Waive non - material irregularity and award a construction contract in the
amount of $1,748,505 to Bay Pacific Pipelines, Inc., the lowest responsive
and responsible bidder for the North Orinda Sewer Renovations, Phase 5,
District Project 8411; and authorize the General Manager to execute the
contract documents subject to submittal requirements. (No presentation is
planned, staff will be available to answer questions.)
Staff Recommendation (Motion Required): Waive non - material
irregularity and award a construction contract to Bay Pacific Pipelines,
Inc.; and authorize the General Manager to execute the contract
documents subject to submittal requirements.
6. REPORTS
a. General Manager
1) Drought presentation by East Bay Municipal Utility District (EBMUD)
Director John A. Coleman. (10 minute presentation.)
Staff Recommendation: Receive the presentation.
2) General Manager Announcements
Staff Recommendation: Receive the announcements.
b. Counsel for the District
C. Secretary of the District
d. Board Members
1) Board Member reports on recent meetings or conferences for which
they received the stipend or for which the District paid their expenses;
and future meetings or conferences for which they will receive the
stipend or for which the District will pay their expenses.
Member Pilecki
Member Causey
• April 7, 2014 — Ad Hoc Committee meeting re CoCo San
Sustainable Farm — Member Causey (stipend) and Member
Pilecki (stipend).
April 17, 2014 Special Board Agenda
Page 4
a) April 7, 2014 — Finance Committee meeting — Member Causey
(stipend) and Member Nejedly (stipend). (Action Summary in
packet.)
Member McGill
b) April 2, 2014 — Administration Committee meeting — Member
McGill (stipend) and President Williams (stipend). (Action
Summary in packet.)
• April 3, 2014 — Contra Costa County Mayors Conference hosted
by the City of Richmond featuring a presentation by Randy
Iwasaki, Executive Director of the Contra Costa Transportation
Authority on the future of transportation in the County and
beyond (expenses).
April 9, 2014 — The Industrial Association of Contra Costa
County (IACCC) April Forum. Topic: California Rolls Out
"Green Chemistry" Regulations (expenses).
Member Nejedly
c) April 8, 2014 — Real Estate, Environmental & Planning
Committee meeting — Member Nejedly (stipend) and Member
McGill (stipend). (Action Summary in packet.)
President Williams
Staff Recommendation: Receive the reports.
2) Board Member Announcements
Staff Recommendation: Receive the announcements.
3) Appoint a voting delegate and alternate delegate for the Contra Costa
Local Agency Formation Commission ( LAFCO) election to be held on
April 21, 2014, and provide direction to the delegates on how to cast
the District's votes for both the regular and alternate special district
seats up for reelection — Member McGill.
Staff Recommendation (Motion Required): Appoint the LAFCO
voting delegate and alternate delegate, and provide voting
direction.
7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION
8. SUGGESTIONS FOR FUTURE AGENDA ITEMS
April 17, 2014 Special Board Agenda
Page 5
9. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7)
10. CLOSED SESSION
a. Conference with Real Property Negotiators pursuant to Government Code
Section 54956.8:
Property: Portion of the Kiewit Property, 5501 Imhoff Drive, Martinez, CA
(APN 159 - 140 -052)
District Negotiators:
• District Counsel Kenton L. Alm, Esq.
• General Manager Roger S. Bailey
• Environmental Services Division Manager Danea Gemmell
Negotiating Party: AgLantis, a public benefit corporation, for the CoCo San
Sustainable Farm Project
Under Negotiation: Lease Terms
11. REPORT OUT OF CLOSED SESSION
7:00 p.m.
12. PUBLIC HEARINGS
a. Conduct a public hearing to consider whether or not to reduce the $34 per
Residential Unit Equivalent Sewer Service Charge (SSC) rate increase
previously approved for Fiscal Year 2014 -15. (10 minute staff presentation.)
Staff Recommendation (Motion Required): Leave unchanged the $34
per Residential Unit Equivalent SSC rate increase previously approved
for Fiscal Year 2014 -15.
b. Conduct a public hearing to consider entering into a lease agreement with
AgLantis of an approximate 14.8 -acre portion of the District's Kiewit property
(APN 159- 140 -051) for the CoCo San Sustainable Farm Project for a term of
up to ten years in the amount of $1 per year. If a majority of the Board agrees
to enter into a lease agreement, take the following actions:
(10 minute staff presentation.)
1. Authorize the General Manager or his designee to execute the lease
agreement; and
2. Declare the property as currently unneeded for a period not to exceed
ten years.
Staff Recommendation: Provide direction to staff.
13. ADJOURNMENT
April 17, 2014 Special Board Agenda
Page 6
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 4111114
APRIL 2014
Thursday
Board Meeting
Board Room
April 17
Board of Directors
Public hearing will commence at
6:00 p.m.
7.00 p.m.
Monday
Administration Committee Meeting
Third Floor Executive Conference Room
April 21
McGill, Williams
8:00 a.m.
Monday
California Special Districts Association — Contra
Central Contra Costa Sanitary District
April 21
Costa Chapter Meeting (CCSDA)
Multi- Purpose Room
10:00 a.m.
McGill
Monday
Engineering & Operations Committee Meeting
Second Floor Conference Room
April 21
Pilecki, Causey
1:00 P.M.
Monday
Finance Committee Meeting
Third Floor Executive Conference Room
April 21
Causey, Nejedly
3:00 p.m.
April 28 -29
California Association of Sanitation Agencies
Sacramento
(CASA) Spring Conference (Legislative and Public
Policy Forum)
McGill
MAY 2014
Thursday
Board Meeting
Board Room
May 1
Board of Directors
2:00 p.m.
Monday
Finance Committee Meeting
Third Floor Executive Conference Room
May 5
Causey, Nejedly
3:00 p.m.
Tuesday
Administration Committee Meeting
Third Floor Executive Conference Room
May 13
McGill, Williams
8:00 a.m.
Thursday
Board Meeting
Board Room
May 15
Board of Directors
2:00 p.m.
Tuesday
Engineering & Operations Committee Meeting
Second Floor Conference Room
May 27
Pilecki, Causey
1:00 P.M.
Tuesday
Finance Committee Meeting
Third Floor Executive Conference Room
May 27
Causey, Nejedly
3:00 p.m.
Wednesday
Administration Committee Meeting
Third Floor Executive Conference Room
May 28
McGill, Williams
8:00 a.m.
Thursday
Real Estate, Environmental & Planning Committee
Third Floor Executive Conference Room
May 29
Meeting
3:00 p.m.
Nejedly, McGill
Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 4111114