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(Handout) Overview of the Fiscal Year 2014-15 Draft Capital Improvement Budget (CIB) and Draft 2013 Ten-Year Capital Improvement Plan (CIP)2014 -15 Capital Improvement Budget and Plan Board Workshop April 10, 2014 Andrew Antkowiak Capital Projects Division Manager Central Contra Costa Sanitary District 2014 -15 Capital Improvement Budget and Ten Year Plan Agenda • Review proposed Ten Year Capital Improvement Plan • Review planned 2014 -15 Capital Expenditures • Review programs and selected 2014 -15 projects - Treatment Plant Program - Collection Systems Program - General Improvements Program - Recycled Water Program • Review next steps in CIB /CIP approval process ILI 6'.4. 11andoat) i Co CU L- C) N 0 c / E 0 OL- 0 40 •� U .x ^cn 0 W CL W W 4-a co ,E VJ W DI} �I L l0 d } �I l9 d } �I L d } �I l9 d I �Id a "Gil 9 MI R d } NI R d } lCl d } ui cc 0 m O N C .0 0 t N N L 21 0 0 0 0 0 S 0 0 0 0 S 0 0 0 0 0 o g 0 0 0 0 0 o 0 0 O 0 O 0 O 0 O 0 0 o 0 0 0 =t C 0 o 0 O 0 3 e i P.- ti o rT CD vi o' o .= eq o LO o ao r M 0 o ccp .°-' In °� rn � o �i �i 131 " i cl: e�i S ~ 11Y O O N O tl') tl') 1Cl M N r r O O O O O O O O O O O O O O O O O N O O O O O O O O O O O O O O O O pp O O O O O O O O O N O O N 1� O O O P co M m O pO O o Op O .0 pp O O tO O ep� O O C M O N ti M N S Of N S 1/Y sr �fJ YY tl O N iD r CO O r U, h r 1� M M O O O O O O O O O O N cm cm O O O O O O O O O O O O O O N O O O O = O O O O O O O O O Ln O O pO O O O O O O US O O tpp O M N M N CEO tMD .00 r M r S S _ �P9 � p N r r OD to N� r r M N O O O O O O O O O O O O O O O O O C O O S O O O O O O O O O O O O O O S O O S S S O O S O O N 1� O OO O O �A tR r 16Y O N t1Y W M CO to O O O O O a0 O O O u7 tUp) ep{ r O Y� Cl M a0 a0 r M YY a0 4'f m r 12� Qf N M cn h CO iD � C r N O O O O O O O O O O O O O O O O N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N cm Or Ln O O co lN9 � r S A pO oO CC t� S Ln aD r N O O O O S O O O O Q O O O O S O O p O O O O O O O O O O O O O O O O O O O O O O O O O O O O CO N U) N U) O w op O O N Ld CO O O O O o UY U7 O Q CCCC U'J N O O M � t� r pO to S W O �A CO O 4'f UY 1.- C W M Of M N U9 r 1� N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O OOp O O Ln cm 5; pO �C OO pO pO pS CO U ti O M IG N �V 1D 6 2 to 4 to QOf tl') M O O O O O O O O O O O O O O O p S pp O O O O O O O O O O O O O O O O O O O O O O O O N M N S r p O O COO r O O r Ln ti O ID r CO �V N r S S CD S M to a0 p r m r O M N I N O N r M ti O O O O O O • C� O O O O O O O O S O O O O O O O O O O �i `fir O O O o 0 OP 0 0 0 0 0 0 C C C o O ui r o' �tpp o Ui t� CO o t� r <N°b M O M iOD M iMD o to l� po 1� Of_ !`O� O O O S S • O S O S 0 0 O O O O S O 0 0 0 O 0 0 O 0 0 O 0 O 0 O 0 O 0 O 0 O 0 0 O O OO r to O tipp Ln r I� r O O O t� N M N S S p up to cl: 1% t�f1 N t� to Q�i co O h N O 10 w M r t0 N r r N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O cm O Ln O Ln N Of tD OOf tC N r.- N Ln O O Q1 Of r N M UY N r N y E Cli try h to y to m C y S9 a a o o d a y c d m a a m ti a cn c o E a .0 F E U !� aCi aCi y �o $, U ~ CD_ tyj U aa) cc ip d c c c V �°� E o tm c y r N M •tr r- N c7 !T � N M ui cc 0 m O N C .0 0 t N N L 21 $296 Million Ten Year Plan Is a Responsible One That Funds.... Treatment Plant — Primary Sedimentation Renovation $ 15.0 M — Centrifuge and Cake Pump Upgrades $ 4.8 M — Screenings Removal $ 10.0 M — Treatment Plant Recurring Renovation $ 23.0 M — Seismic Improvements $ 7.2 M — Treatment Plant Planning $ 2.1 M — Nitrification $ 5.5 M — Contaminated Soils Remediation $ 7.5 M — Incinerator /Solids Handling Improvements $ 6.2 M — Alternative Energy Facility $ 6.3 M $296 Million Ten Year Plan Is a Responsible One That Funds.... • Collection System — Identified Renovation Needs $ 105.0 M — Compliance /Planning /Safety $ 2.9 M — Identified Capacity Needs $ 31.3 M — Pumping Station Renovation $ 10.5 M — CAD's and Developer Sewers $ 12.7 M • General Improvements — Vehicles & Equipment $ 5.2 M — Information Technology $ 5.5 M — Asset Management Plan $ 3.5 M • Recycled Water — Urban Landscaping and Planning $ 5.3 M Capital Improvement Budget (CIB) Summary FY 2014 -15 Proposed FY 2014 -15 Capital Improvement Budget FY 2014 -15 CIB Program Estimated Expenditures Treatment Plant $ 9.0 million (35.9 %) Collection System Treatment Plant $4,486,000 $17,483,363 $21,969,363 $9,045,000 Collection System $18,139,000 $9,640,468 $27,779,468 $12,217,000 General Improvements $3,476,500 $5,111,854 $8,588,354 $3,265,000 Recycled Water $569,500 $556,917 $1,126,417 $552,000 Total this Fiscal Year $26,671,000 $32,792,602 $59,463,602 $25,079,000 Proposed FY 2014 -15 Capital Improvement Budget FY 2014 -15 CIB Program Estimated Expenditures Treatment Plant $ 9.0 million (35.9 %) Collection System $12.2 million (48.6 %) General Improvements $ 3.3 million (13.1 %) Recycled Water $ 0.6 million (2.4 %) Total $25.1 million (100 %) " • N Inspection program not Included In Capital Improvement Budget FY 2014 -15 TREATMENT PLANT PROGRAM CATEGORY PROJECT Estimated Expenditures Reg. Compliance /Planning Treatment Plant Planning & Master Plan $ 471,000 One Time Renovation Primary Treatment Renovation $ 6,000,000 DAF Tank Renovation $ 500,000 Centrifuge and Cake Pump Upgrades $ 800,000 Pump & Blower Seismic Upgrade $ 100,000 Wet and Dry Scrubber Replacement $ 200,000 Recurring Renovation Piping Renovation Phase 8 $ 150,000 All Other $ 824,000 Total $ 8,974,000 Primary Sedimentation Tank Renovations • Ongoing Renovations — Replace Scum Collection System — Replace Chain Drives. — Rehabilitate Concrete — Replace water and air - supply piping — Replace Scum Skimmers and Thickener — Construct New Grit Handling Facilities — Upgrade /Renovate Electrical Conduits /Equipment — Primary Effluent Pumps FY 14 -15 $ 6.0 million Total project $ 15.0 million DAF Tank Renovation • Emergency Repaired of DAF Tank No. 1 after arms failure. • Inspected all DAF Tanks. • The DAF Tanks Renovation project will replace the arms in other tanks, recoat exposed steel, and make additional repairs. FY 14 -15 $ 500,000 Centrifuge and Cake Pump Upgrades • Replace old, at the end of useful life, equipment • Improve - reliability and performance of the sludge dewatering equipment • FY 14 -15 $ 800,000 Total Project $ 4,800,000 „6 a Cogeneration Upgrades • Required cogeneration unit upgrades for five years maintenance contract with Solar Turbines FY 14 -15 Total Project i $ 60,000 $ 1,300,000 Piping Renovation • Ongoing program to identify and replace deteriorated piping and equipment throughout the treatment plant. Piping Renovation Phase 8 FY 14 -15 $ 150,000 Total Project $ 1,750,000 Treatment Plant Planning • Plant of the Future Roadmap • Assessment of Future Facility needs • Develop Alternatives and Recommend Roadmap Scenario Develop Implementation Plan • Nitrification (planning /design start in year 8 — FY 21 -22) • Treatment Plant Soil Remediation (Planning /Design start in year 8 — FY 21 -22) • New Solids Handling Facilities (Planning /Design in year 7 — FY 20 -21) • Alternative Energy Facilities (Planning /Design in year 8 — FY 21 -22) Seismic Retrofit Program (10 Year Plan) mcord rault 7 F rgmnp Lute to Fault �' 4 '4 13 mile or -09 Ilium'. C /Im"i B1,1A F,01 Solids 31c ; to Fat � �. W • 0 54 miles or 3.3; 1 11 * T 1013 to Fault '+ 80 miles or 1,21411 (M/11 �'♦ � �� ~ Concord Fault Proximity to District Facilities Seismic Retrofit Program Project 2014 10 -YR CIP CONSTRUCTION Pump & Blower $ 3,400,000 Yr. 2 -FY 2015 -16 POB Office Area $ 1,400,000 Yr. 5 - FY 2018 -19 TP Warehouse $ 950,000 Yr. 6 - FY 2019 -20 Laboratory $ 277,000 Yr. 10 - FY 2023 -24 SCB' $ 1,200,000 Yr. 10 - FY 2023 -24 Total $ 7,227,000 1 Seismic Retrofit of SCB is estimated at $7 -8 Million for construction; does not include bracing furnaces. Budgeted outside 10 year plan in anticipation of potential change in solids handling method. Pump and Blower Building Seismic Retrofit • •r FY 14 -15 $ 100,000 Total Project $ 3,800,000 FY 2014 -15 COLLECTION SYSTEM PROGRAM CATEGORY PROJECT Estimated Expenditures Renovation program North Orinda 5, Walnut Creek $ 9,000,000 10, Martinez 4, CIPP Lining and other projects Capacity /Renovations Grayson Creek Trunk in $ 800,000 Pleasant Hill Pumping Stations Pumping Station equipment, $ 450,000 piping replacement and Safety, Security Improvements Developer services Developer Services $ 700,000 Contractual Current CADs $ 200,000 Assessment Districts Reg. Compliance & Planning and CS Modeling $ 600,000 Planning All others $ 467,000 Total $ 12,217,000 " N Inspection program not Included In Capital program Pipe Renovated to Date Miles of pipe (6, 8 &10 Inch) renovated to date. FISCAL YEAR PIPE RENOVATED 2006/07 8.1 Miles 2007/08 5.6 Miles 2008/09 6.3 Miles 2009/10 7.5 Miles 2010/11 2.6 Miles 2011/12 6.8 Miles 2012/13 5.3 Miles 2013/14 4.5 Miles TOTAL Completed Renovation 46.7 Miles Renovation Program FY 14 -15 $ 9.5 million 10 Year Program $ 105 million Capacity Program c Pleasant Hill -�, - Pleasen[ Hlll /Grayson Creek _ ,•[ GA •' �. C. P r- -/ 10 year plan includes La[t Hill - 0:• °•° �,.. ^'$31 M for high priority Plewaan[ HIII Rowd Q �'� (C° IetedInPY20 „H2) ”` .m :ae capacity projects . e e••P 4 Paw L n.w 1 F,•B Moraga - © y7 nnorega Way Vwlnu[ Creek- Walnut Blvd Legend San Ramon C.p.—1 O.Ilel... y Oleup Pervnl Pull •Ip. C.p.clly ran Ramon SChedYle C ' O I,a.a DwNOpn,.n,, 6ye.r 6v.n,) No Sbpe o, ImOn Elev H.-. S� Pleasant Hill - Grayson Creek Trunk LIM- t.- • y x� f c: .� r °. LEaErro ! ; PLEASANT HILL G. FY 14 -15 $ 800,000 CAPACIPROJECT Total project $ 6,000,000 FY 2014 -15 GENERAL IMPROVEMENTS PROGRAM PROJECT Estimated Expenditures Vehicles and Equipment $ 619,000 Information Technology $ 1,000,000 GDI Treatment Plant and SMMS Replacement $ 450,000 Asset Management $ 700,000 All Other $ 496,000 Total $ 3,265,000 2014-15 Vehicles & Equipment jJ6-1 9, J61", .6mob 2014-2015 L U U P N hl' ' 6-6 LJO L Y FY 14-15 $ 619,000 10 year program $ 5,194,000 GDI & SMMS Replacement b9 trt+ �WBD'[la� I � CS?e] I IP N ColcrWim jltvpo ) G&OMeft Cq nM anwPM" Sd~ FY 14 -15 $ 450,000 S-I Asset Management l FY 14 -15 $ 700,000 10 year program $ 3,540,000 Developing an Asset Management Program peyefop Assess Determine Del mine Set largN� AssN Condition, Residual the Cycle ll levels of Registry Failure Modes life Reylacemmt Senlce (LOS) costs Determine Optimize ODtlmfze Determine Business Rlsk OIIM Capital Funding Build AM Plan ('Crillcality') Investment tnvestmmt SlrategY .1 • 1 11 1 s "111 - it 11 FY 2014 -15 RECYCLED WATER PROGRAM PROJECT Estimated Expenditures Pleasant Hill Zone 1, Martinez $ 182,000 Refineries and other REW Planning Concord Landscape — Customer $ 370,000 Connections Total $ 552,000 Customer Connections MOM Up to 34 New Customers Martinez Refinery Project Construction Unbudgeted/ Conducting Title 16 Feasibility Study in cooperation Treatment Plant with CCW D Collection System it e - $ 3.3 million (13.1 %) Recycled Water 1. Total j1 1 eR f.—Y j }*1 • t, ,.N Y ur?C ^i • ]P(� ._. J .. Rtaaavd' 'i �r Uk:tl ►w��f� '� 13 Proposed FY 2014 -15 Capital Improvement Budget FY 2014 -15 CIB Program Estimated Expenditures Treatment Plant $ 9.0 million (35.9 %) Collection System $12.2 million (48.6 %) General Improvements $ 3.3 million (13.1 %) Recycled Water $ 0.6 million (2.4 %) Total $25.1 million (100 %) . N Inspection program not Included In Capital Improvement budget Sewer Service Charge is Critical Funding Source for Capital Program 1 6(E vy if $5,890,000 Facility Capacity Fees Pumped Zone Fees $528,000 Interest Sewer Construction Fund $280,000 Property Taxes (Net after debt paid) $8,160,000 Sewer Service Charge* $3,750,000 Reimbursements from Others Variance City of Concord $3,305,000 Recycled Water Sales (Net after O &M) $260,000 Developer Fees /Assessments /Other $ 74,000 TOTAL $22,247,000 * Assumes $34 per year SSC increase SCF Cash Flow Balance CAPITALl ---'-6udgeted;I.11JllJllW" ro sed' PROGR,AkMN FY 2013-14 1 Total Expenditures $ 29.6 million $ 25.1 million Total Revenue $ 25.2 million $ 22.2 million Variance -$ 4.3 million -$ 2.8 million SCF Balance $ 36.5 million $ 33.6 million (Projected balance on (Projected balance on 6/30/14) 6/30/15) * Assumes $34 per year SSC increase in FY 2014 -15 Increase in SSC Capital Component is needed to fully fund Capital Program. $70.0 Capital Program Has Been Deficit Spend iay Since FY 2004 -05 $60.0 556.9 5573 5552 U 5578 SSl.SI 151.7 5521 $50.0 Sd7.5 5113 � 3 Say/ 5450 $40.0 539 6 5108 � 5353 .7 368 5338 0 $30.0 531A 5300 1363 1264 �y,1 124.e s26 5. E $21.6 2 52B 2 5 5248 516.9 5219 5252 '1 $20.0 $20.6 wit - 1195 0 $lse $10.0 $0.0 2018 -11 2014 -15 19" 2000.01 2001-02 2002-03 2003-04 2006-05 200506 200607 2007-06 200&09 2009.10 201671 2011.12 2012.17 Pmpd �A- _WB- 521.6 $769 $17.0 523.5 5262 530.0 5218 536.7 5357 526.1 521.9 1156 5217 522.3 5252 522.2 �A -WEq- 520.6 5262 S31d 5254 $19.9 5265 5277 $ 5334 536.7 529.1 5250 5246 526.5 5296 525.1 � SCF Bab- 1569 547.5 514.7 $454 5535 557.3 555.2 551.6 5517 5150 565.6 552.7 546.3 1x0.9 53fi5 5375 'SCF Balance is not strictly governed by checkbook accounting and may not strictly represent the sum of prior year balance and current year variance. Assumes $34 year SSC increase in FY 2014 -15 Next Steps in CIB /CIP Approval Process • Today's meeting reviews proposed FY 2014 -15 CIB and 2014 CIP • March 17, 2014 - reviewed similar presentation at the Engineering & Operations Committee meeting • May 1, 2014 - Set Public Hearing to consider the FY 2014 -15 Capital Improvement Budget and 2014 Ten - Year Capital Improvement Plan for inclusion in next fiscal year District budget • June 5, 2014 - Conduct public hearing to adopt FY 2014 -15 CIB and 2014 Ten -Year CIP Board Role in Capital Program is Ongoing • Authorize CIB /Program Budgets O &M Budget in June • Authorize Supplemental Program Funds when needed • Award Construction Projects > $100,000 • Authorize Construction Change Orders >$100,000 • Authorize Consultant Contracts > $100,000 Questions or Comments?