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HomeMy WebLinkAboutBOARD ACTION SUMMARY 04-03-14Jl Central Contra Costa Sanitary District BOARD MEETING B0_41D OF DIRECTORS: D b7D R. I E7LL1,L IS ACTION SUMMARY President 111CHAEL R.11CGILL Board Room President ProTem Thursday PAULH. C9 USE F April 3, 2014 J.4.1IESA. NEJEDLF 74D J. PILECIJ 2:00 p.m. PHONE: (925) 228 - 9500 F_II: (925) 372 -0192 in w.centralsan.org 1. ROLL CALL PRESENT: Members: Causey, McGill, Nejedly, Williams ABSENT: Members: Pilecki a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS None. 3. CONSENT CALENDAR a. Approve minutes of March 6, 2014 Board meeting. b. Approve expenditures dated April 3, 2014. Approval recommended by Finance Committee. C. Receive February 2014 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Accept the financial status and budget of the Self- Insurance Fund and approve allocation of $650,000 for the Self- Insurance Fund from the Fiscal Year 2014 -15 Operations and Maintenance (O &M) Budget. Approval recommended by Finance Committee. e. Authorize the General Manager to amend an existing professional engineering services agreement with RMC Water and Environment to increase the contract ceiling from $97,732 to $120,000 for the Collection Systems Modeling Upgrade, District Project 8419. f. Authorize the General Manager to renew a professional consulting services agreement with ESRI, Inc. in the amount of $75,000 for a second year to April 3, 2014 Board Action Summary Page 2 continue providing vendor technical support for a second year for mapping software migration, District Project 8232. g. Authorize the General Manager to execute a professional consulting services agreement with Carollo Engineers, Inc. in an amount not to exceed $100,000 to develop an asset management implementation plan, District Project 7269. h. Set April 17, 2014 at 7:00 p.m. as the date and time for a public hearing to consider (1) approving the proposed lease with AgLantis, a public benefit corporation, of the Kiewit Property (APN 159- 140 -051) for the CoCo San Sustainable Farm Project (CoCo San Sustainable Farm) for a term of up to ten years, and authorizing the General Manager or his designee to execute the lease; and (2) declaring the property as currently unneeded. Authorize medical leave of absence without pay for Construction Equipment Operator Mike Klubben through May 1, 2014. Approve the Staffing Plan for Fiscal Year 2014 -15. Approval recommended by Administration Committee. BOARD ACTION: Discussed Items 3.a. and 3.h. separately at the request of Member Causey. Adopted the Consent Calendar, including a change requested by Member Causey to Item 3.a., the March 6, 2014 minutes, regarding his report on his meeting with Town of Danville officials. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item 8.a. was continued to a later date, to be determined. 5. REPORTS a. General Manager 1) General Manager Announcements The following announcements were included in the agenda packet: a) Public Bidding for Pumping Station Safety and Security Improvements, District Project 8406 b) Central San has Fans C) District to Celebrate "Take Your Child to Work Day" — Thursday, April 24, 2014 d) District to Celebrate Earth Day — Saturday, April 26, 2014 April 3, 2014 Board Action Summary Page 3 e) Total Compensation and Benefits Statements to be Distributed to All Employees The following announcements were distributed at the meeting: f) Buchanan Fields Golf Course Reimbursement Agreement for Concord Landscape Project, District Project 7299 g) Delinquent Charges for Second Living Unit at 3382 Johnson Road, Lafayette, Paid in Full BOARD ACTION: Received the announcements. b. Counsel for the District None. C. Secretary of the District Secretary of the District Elaine Boehme announced the CoCo San Sustainable Farm Ad Hoc Committee meeting scheduled for April 7, 2014 at 2:00 p.m.; the Finance Committee meeting scheduled for April 7, 2014 at 3:00 p.m; and the Real Estate, Environmental & Planning Committee meeting scheduled for April 8, 2014 at 3:00 p.m. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Nejedly a) March 24, 2014 — Finance Committee meeting — Member Nejedly (stipend) and President Williams (Alternate) (stipend). BOARD ACTION: Received the reports. 2) Board Member Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 6. COLLECTION SYSTEM a. Receive the 2013 Collection System Sanitary Sewer Overflow Annual Report. April 3, 2014 Board Action Summary Page 4 BOARD ACTION: Received the report. 7. BUDGET AND FINANCE a. Receive presentation from Matrix Consulting Group, the District's overhead consultant, and (1) approve a change /clarification in methodology for calculating the District's administrative overhead percentage, (2) approve a single rate for administrative overhead rate of 194 percent for Fiscal Year (FY) 2014 -15; and (3) adopt a single -rate, three -year smoothing methodology going forward, using FY 2014 -15 as the base year. Approval recommended by Finance Committee. BOARD ACTION: Received presentation from Courtney Ramos of Matrix Consulting Group and: 1. Approved change in methodology for calculating the District's administrative overhead percentage; 2. Approved a single administrative overhead rate of 194 percent for FY 2014 -15; and 3. Adopted single -rate, three -year smoothing methodology going forward, using FY 2014 -15 as the base year (3 -1 -0; Causey, No; Pilecki, Absent). 8. TREATMENT PLANT a. Authorize the General Manager to execute an agreement with Carollo Engineers, Inc., for professional engineering services at a cost not to exceed $625,000 for Phase 1 of the Plant of the Future Roadmap; and approve a supplemental authorization of $650,000 to the Treatment Plant Program in the FY 2013 -14 Capital Improvement Budget (CIB) to cover the remaining costs for Phase 1 of the Roadmap. Reviewed by Engineering & Operations Committee. [Continued from March 20, 2014 Board Meeting, as recommended by Engineering & Operations Committee.] BOARD ACTION: Deferred to a later date. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 11. ADJOURNMENT — at 2:53 p.m.