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HomeMy WebLinkAboutFINANCE ACTION SUMMARY 03-10-14a a � • ACTION SUMMARY Chair Causey Member Nejedly Monday, March 10, 2014 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS: DAVID R. WILLIAMS President MICHAEL R. MCGILL President Pro Tent PAUL H. CAUSEY JAMES A, NEJEDLY 7AD J. PILECKI PHONE: (925) 228 -9500 FAX: (925) 372 -0192 www.centralsan.org PRESENT: Chair Paul Causey, Member Jim Nejedly, Finance Manager Thea Vassallo, General Manager Roger Bailey, Director of Operations Curt Swanson, Purchasing and Materials Manager Stephanie King (left after Item 3.), Information Technology Administrator (left after Item 4.), Senior Engineer Tom Godsey, Senior Engineer Thomas Brightbill, Assistant to the Secretary of the District Donna Anderson 1. Call Meeting to Order Chair Causey called the meeting to order at 3:01 p.m. 2. Public Comments None. 3. Expenditures a. Review Expenditures COMMITTEE ACTION: Reviewed and recommended Board approval. Requested information regarding: Finance Committee Action Summary March 10, 2014 Page 2 198927 $807.03 Brook Staff explained that the charges related to rental 02/10/14 Furniture furniture used by Source Control employees, who Rental remained in the Warehouse Bays rather than returning to the Headquarters Office Building (HOB) after the seismic retrofit work was completed. General Manager Roger Bailey said staff would provide additional clarification at a future meeting. 4. Old Business a. Review staff's response to questions regarding an expenditure: 198659 $2,524.86 AT &T — At the 2/10 Finance Committee meeting, Chair 01/30/14 Internet Causey questioned the high cost of the expenditure for internet service. At the 2/24 Finance Committee meeting, Member Pilecki (Alternate) requested further information to clarify staff's response. Information Technology Administrator Roy Li explained that the District used to have a 10MB Internet line for which AT &T charged approximately $2,500 per month for both the physical line as well as internet service. A new and separated 100MB Internet line was recently installed by AT &T with a negotiated rate of approximately $1,500 per month to replace the old 10MB line. During the transition period, both the 10MB line and the 100MB line operated simultaneously for a couple of months to ensure a smooth transition. Due to the overlap, charges during this period amounted to more than $1,500 per month. COMMITTEE ACTION: Reviewed and accepted staff's response. 5. Review draft Position Paper accepting the 2013 Annual Report of the Deferred Compensation Plan Advisory Committee Finance Manager Thea Vassallo referred to page 6 of the Annual Report, noting that all Nationwide and Hartford funds will soon be transferred to ICMA -RC as part of the consolidation process. She noted that the Hartford funds consisted solely of retiree funds. Chair Causey asked if the effect on retirees had been considered prior to deciding to consolidate the accounts. Ms. Vassallo said that while affected retirees were not part of the decision making process, ICMA -RC had communicated with them and Accounting Technician 111 David Rolley had Finance Committee Action Summary March 10, 2014 Page 3 been in contact with the two people that head up the retiree group about the impending change, so they had an opportunity to express their concerns, if any • • - -. .- 6. Announcements a. Next meeting scheduled for Monday, March 24, 2014 at 3:00 p.m. (Board President Williams is scheduled to serve as Alternate for Chair Causey) b. General Manager Roger Bailey announced that the draft report on the Overhead Rate Evaluation Study conducted by Matrix Consulting Group, the District's administrative overhead consultant, will be distributed to the Board later in the week and will be agendized for discussion by the Committee at its March 24, 2014 meeting. COMMITTEE ACTION: Received the announcements. 7. Suggestions for future agenda items Member Nejedly suggested that staff prepare a one -page history of the District's landfill gas contract for presentation at a future meeting. 8. Adjournment — at 3:43 p.m.