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HomeMy WebLinkAbout03. Recommended Changes to Board Compensation Resolution3 Central Contra Costa Sanitary District March 28, 2014 TO: ADMINISTRATION COMMITTEE FROM: ELAINE BOEHME, SECRETARY OF THE DISTRICT(;2� SUBJECT: DRAFT REVISED RESOLUTION RE BOARD MEMBER COMPENSATION In October 2008, the Board adopted a resolution setting forth the procedures for appointment to and establishment of Board committees and meeting compensation requirements for Board Members. Over the intervening years, staff has been tracking areas to be updated. Recently, the Board Committees were consolidated and Board compensation reviewed, so an updated resolution is recommended. The recommended changes are fairly extensive so, rather than providing you with a strikeout of the changes, the resolution has been completely rewritten and includes changes recommended by District Counsel Kent Alm. He will be available via telephone at the April 2, 2014 Committee meeting. Both the original Resolution 2008 -109 adopted October 2, 2008 and the draft revised Resolution 2014 -XXX are attached. The Committee is requested to review the draft revised resolution with a view toward making a recommendation to the full Board for action at a future meeting. EB:dma Attached Supoortinp Documents: 1. Resolution 2008 -109 2. Draft Revised Resolution 2014 -XXX ATTACHMENT 1 RESOLUTION NO. 2008-109 A RESOLUTION SETTING FORTH PROCEDURES FOR APPOINTMENT TO AND ESTABLISHMENT OF BOARD COMMITTEES AND MEETING COMPENSATION REQUIREMENTS FOR BOARD MEMBERS WHEREAS, Section 6489 of the California Health and Safety Code provides that compensation be paid to Board Members for each day's attendance at meetings of the Board or for each day's service rendered as a Director by request of the Board; and WHEREAS, in accordance with the Health and Safety Code and the California Water Code Sections 20200 et seq., Ordinance 241 was adopted on February 15, 2007, setting the Board compensation at $221 per approved meeting, not to exceed more than one meeting per day and six meetings per calendar month, which amount may periodically be adjusted by ordinance; and WHEREAS, in accordance with Section 2.04.020 of the District Code, when the Board considers it necessary for the efficient transaction of business, it may approve the creation of a committee for the purpose of reviewing, investigating, and recommending with reference to a particular matter; and the President shall appoint the members of said committee and shall have the authority to appoint an ad hoc committee or representative to similarly act pending a Board Meeting; and WHEREAS, the President may name an altemate to serve in the absence of an appointed Committee Member or District representative; and WHEREAS, the Board has deemed it necessary for the efficient operation of the District to appoint Board Members to represent the District on various committees, joint powers authorities, to act as representatives of the District to various organizations, and as liaisons to cities and the County; and WHEREAS, in accordance with AB 1234 and to encourage participation and attendance at conferences and organizations which serve the interests of and provide benefit to the District, the Board has determined that Board Members may be compensated for each day's attendance at certain events and meetings as listed below. NOW, THEREFORE, BE IT RESOLVED, that: 1. The President of the Board of Directors shall appoint Board Members to the following committees and that Board Members may receive the compensation fixed by District Ordinance for attendance at such committee meetings: Budget and Finance Committee Capital Projects Committee Human Resources Committee Resolution 2008 -109 Page 2 of 3 Outreach Committee Recycled Water Committee Household Hazardous Waste Committee Real Estate Committee Ad Hoc Committees 2. The President of the Board of Directors shall appoint or confirm Board Members to represent the District at or before organizations as follows, and Board Members may receive compensation for their attendance at such meetings or events when attending as a District representative. Board Liaison to Cities and County California Special Districts Association — Contra Costa Chapter Friends of the San Francisco Estuary Sanitation and Water Agencies of Contra Costa County Local Agency Formation Commission (whether as Board Liaison or as otherwise designated by the President) 3. That, in addition to the above, members of the Board of Directors shall be compensated at the current compensation rate for each day's attendance at the following meetings and conferences: Meetings of the California Association of Sanitation Agencies (CASA) Executive Board, when serving as a member of the Executive Board. 4. That any Board Member may receive the stipend if approved by the Board in advance for attendance at a meeting, conference or event not listed above. 5. That the Board of Directors determines that public resources should be used to reimburse expenses incurred when attending meetings, conferences or events which are related to District business and are of interest and value to the District. These meetings, conferences or events include, but are not limited to, Contra Costa Mayors' Conference meetings, Contra Costa Council meetings, local public official informational meetings or other meetings where the topic is of interest to the District or promotes inter - agency cooperation and partnerships. Reimbursements will also be provided for events under paragraphs 2, 3 and 4 above. Reimbursements will be paid in accordance with existing District policy. 6. That Board Members will report at Board Meetings, in advance whenever possible, which meetings they will be attending or have attended for which they receive the stipend, and which meetings or conferences they will be attending or have attended for which the District pays their expenses. Resolution 2008 -109 Page 3 of 3 7. That meeting attendance slips for Board Members for the meetings listed above and for regular Board Meetings shall be approved by the Board President or, in his or her absence, the President Pro Tem. Meeting attendance slips for the Board President shall be approved by the President Pro Tem, or, in his or her absence, a Board Member designee. 8. Travel days to and from meetings or conferences are not compensable under this policy. PASSED AND ADOPTED this 2nd day of October, 2008, by the following vote: AYES: Members: Hockett, Menesini, Nejedly, Lucey NOES: Members: None ABSTAIN: Members: McGill Gerald R. Lucey President of the District Board, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: C2 iLn� Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California Approved as to Form: Kenton L. A m District Counsel ATTACHMENT 2 U DRAH RESOLUTION NO. 2014 -XXX A RESOLUTION SETTING FORTH PROCEDURES FOR APPOINTMENT TO AND ESTABLISHMENT OF BOARD COMMITTEES AND MEETING COMPENSATION AND EXPENSE REIMBURSEMENT FOR BOARD MEMBERS WHEREAS, in accordance with section 6489 of the Health & Safety Code and the California Water Code sections 20200 et seq., which provide that compensation be paid to Board Members for each day's attendance at meetings of the Board or for each day's service rendered as a Board Member by the request of the Board not to exceed more than one meeting per day and six meetings per calendar month; and WHEREAS, the Board has deemed it necessary for the efficient operation of the District to appoint Board Members to represent the District on various committees and joint powers authorities, to act as representatives of the District to various organizations and as liaisons to Cities and the County; and WHEREAS, in accordance with AB 1234 (insert citation) and to encourage participation and attendance at conferences and organizations which serve the interests of and provide benefit to the District, the Board has determined that Board Members may be compensated and reimbursed expenses for each day's attendance at certain events and meetings as listed below. NOW, THEREFORE, BE IT RESOLVED, that: Committees: In accordance with Section 2.04.020 of the District Code, when the Board considers it necessary for the efficient transaction of business, it may approve the creation of a committee for the purpose of reviewing, investigating and recommending with reference to a particular matter. 2. The President shall recommend and the Board shall approve appointments to said Standing and Ad Hoc Committees, and where expediency is required, shall have the authority to appoint an ad hoc committee or representative to similarly act pending a Board meeting. 3. The President may name an alternate to serve in the absence of an appointed Committee Member or District representative. 4. Each Standing Committee shall operate under a Charter approved by the Board. 5. The General Manager will determine to which Committee items are assigned as they arise, and in cases where certain topics may span two Committees, he /she may confer with the Board President for guidance. 6. The current Standing Committees are: • Administration Committee; • Engineering and Operations Committee; • Finance Committee; and • Real Estate, Environmental and Planning Committee. Other Appointments: 7. The Board has deemed it necessary for the efficient operation of the District to appoint Board Members to represent the District on various governmental bodies and joint powers authorities and to act as representatives of the District to various organizations and other local governments. Meeting Stipend and Compensation: 8. In accordance with the Health & Safety Code and the California Water Code, the Board periodically adopts ordinances amending District Code Section 2.04.030, which provides for the "Compensation of Board Members" (hereinafter "Meeting Stipend "). 9. The Board conducts an annual public hearing to review Board Member compensation, Meeting Stipend and Board Member benefits. 10. Board Members will receive the Meeting Stipend for each day of service when appointed as members of a Board Standing Committee or Board authorized Ad Hoc Committee. Board Members may also receive the Meeting Stipend for each day of service when appointed and serving as the District's representative for meetings of the following: • District service area Cities and Contra Costa County; • California Special Districts Association — Contra Costa Chapter; • Local Agency Formation Commission; and • California Association of Sanitation Agencies (CASA) Executive Board. 11. Board Members may receive the Meeting Stipend for attendance at a meeting, conference or event not listed above where the attendance is of significant benefit to the District, if approved by the Board in advance of the event. Reimbursement of Expenses: 12. The Board of Directors determines that public resources should be used to reimburse expenses incurred when attending meetings, conferences or events, which are related to District business and are of interest and value to the District. These meetings, conferences or events include, but are not limited to, Contra 2 Costa Mayors' Conference meetings, East Bay Leadership Council meetings, local public official informational meetings or other meetings where the topic is of interest to the District or promotes inter - agency cooperation and partnerships. Reimbursements will also be provided for events under paragraphs 10 and 11 above. Reimbursements will be paid in accordance with existing District policy. Compliance with AB 1234: 13. Board Members will provide brief written or oral reports at Board meetings for the meetings that they have attended and will receive the Meeting Stipend, and for meetings, conferences or events they have attended that the District has paid their expenses. 3