The URL can be used to link to this page

Home My WebLink About00. BOARD AGENDA 04-03-14Jl Central Contra Costa Sanitary District BOARD MEETING ► doelr71 Board Room Thursday April 3, 2014 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: DAVID R. WILLIAMS President MICHAEL R. MCGILL President Pro Tem PAUL H. CAUSEY JAMES A. NEJEDLY TAD J. PILECKI PHONE: (925) 228 -9500 FAX.- (925) 372 -0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. Recycled Paper April 3, 2014 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of March 6, 2014 Board meeting. b. Approve expenditures dated April 3, 2014. Approval recommended by Finance Committee. C. Receive February 2014 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Accept the financial status and budget of the Self- Insurance Fund and approve allocation of $650,000 for the Self- Insurance Fund from the Fiscal Year 2014 -15 Operations and Maintenance (O &M) Budget. Approval recommended by Finance Committee. e. Authorize the General Manager to amend an existing professional engineering services agreement with RMC Water and Environment to increase the contract ceiling from $97,732 to $120,000 for the Collection Systems Modeling Upgrade, District Project 8419. Authorize the General Manager to renew a professional consulting services agreement with ESRI, Inc. in the amount of $75,000 for a second year to continue providing vendor technical support for a second year for mapping software migration, District Project 8232. g. Authorize the General Manager to execute a professional consulting services agreement with Carollo Engineers, Inc. in an amount not to exceed $100,000 to develop an asset management implementation plan, District Project 7269. h. Set April 17, 2014 at 7:00 p.m. as the date and time for a public hearing to consider (1) approving the proposed lease with AgLantis, a public benefit corporation, of the Kiewit Property (APN 159- 140 -051) for the CoCo San Sustainable Farm Project (CoCo San Sustainable Farm) for a term of up to ten years, and authorizing the General Manager or his designee to execute the lease; and (2) declaring the property as currently unneeded. Authorize medical leave of absence without pay for Construction Equipment Operator Mike Klubben through May 1, 2014. April 3, 2014 Board Agenda Page 3 j. Approve the Staffing Plan for Fiscal Year 2014 -15. Approval recommended by Administration Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. REPORTS a. General Manager 1) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey Member McGill Member Nejedly a) March 24, 2014 — Finance Committee meeting — Member Nejedly (stipend) and President Williams (Alternate) (stipend). (Action Summary in packet.) President Williams Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 6. COLLECTION SYSTEM a. Receive the 2013 Collection System Sanitary Sewer Overflow Annual Report. (10 minute staff presentation.) Staff Recommendation: Receive the report. April 3, 2014 Board Agenda Page 4 7. BUDGET AND FINANCE a. Receive presentation from Matrix Consulting Group, the District's overhead consultant, and (1) approve a change /clarification in methodology for calculating the District's administrative overhead percentage, (2) approve a single rate for administrative overhead rate of 194 percent for Fiscal Year (FY) 2014 -15; and (3) adopt a single -rate, three -year smoothing methodology going forward, using FY 2014 -15 as the base year. Approval recommended by Finance Committee. (5 minute presentation by Courtney Ramos from Matrix Consulting Group.) Staff Recommendation (Motion Required): Receive presentation and: 1. Approve change in methodology for calculating the District's administrative overhead percentage; 2. Approve a single administrative overhead rate of 194 percent for FY 2014 -15; and 3. Adopt single -rate, three -year smoothing methodology going forward, using FY 2014 -15 as the base year. 8. TREATMENT PLANT a. Authorize the General Manager to execute an agreement with Carollo Engineers, Inc., for professional engineering services at a cost not to exceed $625,000 for Phase 1 of the Plant of the Future Roadmap; and approve a supplemental authorization of $650,000 to the Treatment Plant Program in the FY 2014 -15 Capital Improvement Budget (CIB) to cover the remaining costs for Phase 1 of the Roadmap. Reviewed by Engineering & Operations Committee. (10 minute staff presentation.) [Continued from March 20, 2014 Board Meeting, as recommended by Engineering & Operations Committee.] Staff Recommendation (Motion Required): Authorize the General Manager to execute an agreement with Carollo Engineers, Inc., for professional engineering services at a cost not to exceed $625,000 for Phase 1 of the Plant of the Future Roadmap; and approve a supplemental authorization of $650,000 to the Treatment Plant Program in the FY 2014 -15 CIB. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. ADJOURNMENT April 3, 2014 Board Agenda Page 5 -, M 0 CITI 9 7XT 0 f, .- T, A rl�-,, BOARD CALENDAR DATE17IME LOCATION APRIL 2014 Wednesday Administration Committee Meeting (Special) Third Floor Executive Conference April 2 McGill, Williams Room 8:00 a.m. Thursday Board Meeting Board Room April 3 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference April 7 Causey, Nejedly Room 3:00 p.m. Tuesday Real Estate, Environmental & Planning Third Floor Executive Conference April 8 Committee Meeting Room 3:00 p.m. Nejedly, McGill Thursday Board Meeting (Special — Capital Projects Board Room April 10 Workshop) 2:00 p.m. Board of Directors Thursday Board Meeting Board Room April 17 Board of Directors Public hearing will commence at 6:00 p.m. 7:00 p.m. Monday Administration Committee Meeting Third Floor Executive Conference April 21 McGill, Williams Room 8:00 a.m. Monday California Special Districts Association — Contra Central Contra Costa Sanitary April 21 Costa Chapter Meeting (CCSDA) District 10:00 a.m. McGill Multi-Purpose Room Monday Engineering & Operations Committee Meeting Second Floor Conference Room April 21 Pilecki, Causey 1:00 P.M. Monday Finance Committee Meeting Third Floor Executive Conference April 21 Causey, Nejedly Room 3:00 p.m. April 28 -29 California Association of Sanitation Agencies Sacramento (CASA) Spring Conference (Legislative and Public Policy Forum) McGill MAY 2014 Thursday Board Meeting Board Room May 1 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference May 5 Causey, Nejedly Room 3:00 p.m. Thursday Board Meeting Board Room May 15 Board of Directors 2:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 3128114