HomeMy WebLinkAboutBOARD ACTION SUMMARY 03-20-14Jl Central Contra Costa Sanitary District
BOARD MEETING
ACTION SUMMARY
Board Room
Thursday
March 20, 2014
2:00 p.m.
1. ROLL CALL
PRESENT: Members: McGill, Pilecki, Nejedly, Williams
ABSENT: Members: Causey
a. Pledge of Allegiance to the Flag.
BOARD ACTION: Said Pledge of Allegiance.
2. PUBLIC COMMENTS
None.
3. AWARDS AND COMMENDATIONS
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a. Recognize 2013 Safety Suggestion of the Year Award recipient Justin Stoops,
Maintenance Crew Member II in the Collection System Operations Division, for
his suggestion to use a non - brimmed hard hat with attached head lamp and
chin strap during confined space entries.
BOARD ACTION: Following the report, President Williams presented the
award.
4. CONSENT CALENDAR
a. Approve minutes of February 20, 2014 Board meeting.
b. Approve expenditures dated March 20, 2014. Approval recommended by
Finance Committee.
C. Accept the 2013 Annual Report of the Deferred Compensation Plan Advisory
Committee. Acceptance recommended by Finance Committee.
March 20, 2014 Board Action Summary
Page 2
d. Adopt Resolution 2014 -007 accepting grants of easements from Episcopal
Bishop of California, Kathleen A. Nicholson, Charlotte Garner, Christopher J.
and Christina Harney, Eric J. Stampfli, and Diablo Country Club (District
Project — Parcel Nos. 1, 2, 3, 7, 8, and 9), property owners at 1550 Diablo
Road in Danville, 1918 Calle Arroyo in Diablo, 1919 Alameda Diablo in
Diablo, 1925 Alameda Diablo in Diablo, 182 Verde Mesa Drive in Danville,
and Alameda Diablo in Diablo, respectively; authorizing the execution of five
quitclaim deeds; and authorizing staff to record the documents with the
Contra Costa County Recorder.
e. Authorize the General Manager to execute a technical consulting services
agreement with Blue Sky Environmental, Inc. in an amount not to exceed
$155,000 for multiple hearth furnace source testing to comply with Title V Air
Permit requirements and to determine compliance with the upcoming Sewage
Sludge Incinerator regulations under Section 129 of the Clean Air Act.
Reviewed by Engineering and Operations Committee.
BOARD ACTION: Adopted the Consent Calendar as recommended.
5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
None.
6. PUBLIC HEARING
a. Hold public hearing to conduct annual public review of Board Member
compensation and benefits and consider (1) adopting an ordinance amending
Title 2, Administration, of District Code Section 2.04.030, "Compensation of
Board Members," if a change in stipend is desired; and (2) directing staff to
amend other compensation and benefits. Reviewed by Administration
Committee.
BOARD ACTION: Conducted annual public review of Board Member
compensation and benefits and made no changes.
7. REPORTS
a. General Manager
1) Update on the proposed Nutrient Watershed Permit.
BOARD ACTION: Received the update.
March 20, 2014 Board Action Summary
Page 3
2) General Manager Announcements
The following announcements were included in the agenda packet:
a) Personnel Advancement - Mike Zubrzycki advanced to
Assistant Engineer effective March 18, 2014.
b) Development Services Revenue Update
C) Public Bidding for Dissolved Air Flotation (DAF) Tanks
Renovation Project, District Project 7309
The following announcements were distributed at the meeting:
d) Director of Operations Curt Swanson will retire at the end of the
month
BOARD ACTION: Received the announcements.
b. Counsel for the District
District Counsel Kent Alm announced that in the matter of Contra Costa
County Deputy Sheriffs Association, et al. v. Contra Costa County
Employees' Retirement Association (CCCERA), et al., Contra Costa
County Superior Court Case No. MSN12 -1870, the Judge recently issued
his final ruling. It was the consensus of the Board Members that a
closed session be scheduled to discuss the matter at a future meeting.
C. Secretary of the District
Secretary of the District Elaine Boehme announced the Finance
Committee meeting scheduled for March 24, 2014 at 3:00 p.m.
d. Board Members
1) Board Member reports on recent meetings or conferences for which
they received the stipend or for which the District paid their expenses;
and future meetings or conferences for which they will receive the
stipend or for which the District will pay their expenses.
Member McGill
• March 6, 2014 — Contra Costa County Mayors Conference
hosted by the City of Walnut Creek featuring reporter and author
Chuck McFadden
March 20, 2014 Board Action Summary
Page 4
a) March 11, 2014 — Administration Committee meeting — Member
McGill (stipend) and President Williams (stipend).
Member Nejedly
b) March 10, 2014 — Finance Committee meeting — Member
Causey (stipend) and Member Nejedly (stipend).
C) March 11, 2014 — Real Estate, Environmental & Planning
Committee meeting — Member Nejedly (stipend) and Member
McGill (stipend).
Member Pilecki
• March 17, 2014 — Engineering & Operations Committee meeting
— Member Pilecki (stipend) and President Williams (Alternate)
(stipend).
President Williams
• March 14, 2014 — Liaison meeting with City of Orinda officials,
including Mayor Severson and City Manager Keefer (stipend).
• March 17, 2014 — Liaison meeting with Town of Moraga
officials, including Mayor Chew and Town Manager Keimach
(stipend).
BOARD ACTION: Received the reports.
2) Board Member Announcements
Member McGill provided a written report covering Announcements.
BOARD ACTION: Received the announcements.
8. ADMINISTRATIVE
a. Approve the conversion to paperless agenda packets for Board and
Committee meetings, including issuance of District -owned iPads for Board
Members to facilitate electronic transmission /review of agenda material; and
adopt new Board Policy regarding District -owned mobile computing devices
for Board Members. Approval recommended by Administration Committee.
BOARD ACTION: Approved the conversion to paperless agenda
packets for Board and Committee meetings, including issuance of
District -owned iPads for Board Members to facilitate electronic
March 20, 2014 Board Action Summary
Page 5
transmission /review of agenda material; and adopted new Board Policy,
BP 014,regarding District -owned mobile computing devices for Board
Members. (3 -1 -1; Nejedly, No; Causey, Absent)
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a. Authorize the General Manager to execute a professional engineering
services agreement with Carollo Engineers, Inc. in an amount not to exceed
$1,200,000 to develop the Treatment Plant of the Future Roadmap; and
approve a supplemental authorization of $1,300,000 to the Treatment Plant
Program of the Fiscal Year 2013 -14 Capital Improvement Budget (CIB) to
cover this and other project elements.
BOARD ACTION: As recommended by the Engineering & Operations
Committee at its March 17, 2014 meeting, the Board tabled the item to a
future meeting, pending staff's amendment of the position paper to
reflect the changes suggested by the Committee.
b. Authorize the General Manager to pre - purchase natural gas through a service
agreement with Shell Energy for the period January 1, 2015 through
December 31, 2016 at a price not to exceed $6.00 per decatherm.
BOARD ACTION: Authorized the General Manager to pre - purchase
natural gas from Shell Energy for the period January 1, 2015 through
December 31, 2016 at a price not to exceed $6.00 per decatherm and
directed staff to provide a semi - annual report.
10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION
1►❑101
11. SUGGESTIONS FOR FUTURE AGENDA ITEMS
None.
12. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7)
District Counsel Kent Alm announced Closed Session Item 13.a.
13. CLOSED SESSION
a. Personnel Matters pursuant to Government Code Section 54957 —
Performance Evaluation for General Manager.
BOARD ACTION: Held closed session.
March 20, 2014 Board Action Summary
Page 6
14. REPORT OUT OF CLOSED SESSION
10 On
15. ADJOURNMENT - at 3:45 p.m