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Home My WebLink About00. BOARD AGENDA 03-20-14Jl Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392 BOARD MEETING AGENDA BOARD OF DIRECTORS: DAVID R. WILLIAMS Presldenr MICHAEL R. MCGILL President Pro Tent Board Room PAUL H. CAUSEY JAMES A. NEJEDLY Thursday TAD 1. PILECKI March 20, 2014 PHONE: (925) 228 -9500 2:00 p.m. FAX: (925) 372 -0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. March 20, 2014 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Recognize 2013 Safety Suggestion of the Year Award recipient Justin Stoops, Maintenance Crew Member II in the Collection System Operations Division, for his suggestion to use a non - brimmed hard hat with attached head lamp and chin strap during confined space entries. (5 minute staff presentation.) Staff Recommendation: Following the report, President Williams will present the award. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of February 20, 2014 Board meeting. b. Approve expenditures dated March 20, 2014. Approval recommended by Finance Committee. C. Accept the 2013 Annual Report of the Deferred Compensation Plan Advisory Committee. Acceptance recommended by Finance Committee. d. Adopt Resolution 2014 -007 accepting grants of easements from Episcopal Bishop of California, Kathleen A. Nicholson, Charlotte Garner, Christopher J. and Christina Harney, Eric J. Stampfli, and Diablo Country Club (District Project — Parcel Nos. 1, 2, 3, 7, 8, and 9), property owners at 1550 Diablo Road in Danville, 1918 Calle Arroyo in Diablo, 1919 Alameda Diablo in Diablo, 1925 Alameda Diablo in Diablo, 182 Verde Mesa Drive in Danville, and Alameda Diablo in Diablo, respectively; authorizing the execution of five quitclaim deeds; and authorizing staff to record the documents with the Contra Costa County Recorder. e. Authorize the General Manager to execute a technical consulting services agreement with Blue Sky Environmental, Inc. in an amount not to exceed $155,000 for multiple hearth furnace source testing to comply with Title V Air Permit requirements and to determine compliance with the upcoming Sewage Sludge Incinerator regulations under Section 129 of the Clean Air Act. Reviewed by Engineering and Operations Committee. March 20, 2014 Board Agenda Page 3 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. PUBLIC HEARING a. Hold public hearing to conduct annual public review of Board Member compensation and benefits and consider (1) adopting an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members," if a change in stipend is desired; and (2) directing staff to amend other compensation and benefits. Reviewed by Administration Committee. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Conduct annual public review of Board Member compensation and benefits and consider (1) adopting an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members," if a change in stipend is desired; and (2) directing staff to amend other compensation and benefits. 7. REPORTS a. General Manager 1) Update on the proposed Nutrient Watershed Permit. (5 minute staff presentation.) Staff Recommendation: Receive the update. 2) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. March 20, 2014 Board Agenda Page 4 Member McGill • March 6, 2014 — Contra Costa County Mayors Conference hosted by the City of Walnut Creek featuring reporter and author Chuck McFadden a) March 11, 2014 — Administration Committee meeting — Member McGill (stipend) and President Williams (stipend). (Action Summary in packet.) Member Nejedly b) March 10, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). (Action Summary in packet.) c) March 11, 2014 — Real Estate, Environmental & Planning Committee meeting — Member Nejedly (stipend) and Member McGill (stipend). (Action Summary in packet.) Member Pilecki • March 17, 2014 — Engineering & Operations Committee meeting — Member Pilecki (stipend) and President Williams (Alternate) (stipend). (Action Summary will be distributed at meeting.) President Williams March 14, 2014 — Liaison meeting with City of Orinda officials, including Mayor Severson and City Manager Keefer (stipend). March 17, 2014 — Liaison meeting with Town of Moraga officials, including Mayor Chew and Town Manager Keimach (stipend). Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. March 20, 2014 Board Agenda Page 5 8. ADMINISTRATIVE a. Approve the conversion to paperless agenda packets for Board and Committee meetings, including issuance of District -owned iPads for Board Members to facilitate electronic transmission /review of agenda material; and adopt new Board Policy regarding District -owned mobile computing devices for Board Members. Approval recommended by Administration Committee. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve conversion to paperless agenda packets for Board and Committee meetings, including issuance of District -owned Wads for Board Members, and adopt new Board Policy regarding District -owned mobile computing devices for Board Members. 9. TREATMENT PLANT a. Authorize the General Manager to execute a professional engineering services agreement with Carollo Engineers, Inc. in an amount not to exceed $1,200,000 to develop the Treatment Plant of the Future Roadmap; and approve a supplemental authorization of $1,300,000 to the Treatment Plant Program of the Fiscal Year 2013 -14 Capital Improvement Budget (CIB) to cover this and other project elements. (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a professional engineering services agreement with Carollo Engineers, Inc. in an amount not to exceed $1,200,000; and approve a supplemental authorization of $1,300,000 to the Treatment Plant Program of the Fiscal Year 2013 -14 CIB. b. Authorize the General Manager to pre - purchase natural gas through a service agreement with Shell Energy for the period January 1, 2015 through December 31, 2016 at a price not to exceed $6.00 per decatherm. (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to pre - purchase natural gas from Shell Energy for the period January 1, 2015 through December 31, 2016 at a price not to exceed $6.00 per decatherm. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS 12. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 549577) March 20, 2014 Board Agenda Page 6 13. CLOSED SESSION a. Personnel Matters pursuant to Government Code Section 54957 — Performance Evaluation for General Manager. 14. REPORT OUT OF CLOSED SESSION 15. ADJOURNMENT March 20, 2014 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 3114114 MARCH 2014 Monday Engineering & Operations Committee Meeting Second Floor Conference Room March 17 Pilecki, Williams (Alternate) 1:00 P.M. Thursday Board Meeting Board Room March 20 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference March 24 Neledly, Williams (Alternate) Room 3:00 p.m. APRIL. 2414 Wednesday Administration Committee Meeting (Special) Third Floor Executive Conference April 2 McGill, Williams Room 8:00 a.m. Thursday Board Meeting Board Room April 3 Board of Directors 2:00 p.m. April 4 -9 National Association of Clean Water Agencies Washington, D.C. (NACWA) Environmental Policy Forum Causey, McGill Monday Finance Committee Meeting Third Floor Executive Conference April 7 Causey, Neledly Room 3:00 p.m. Tuesday Real Estate, Environmental & Planning Third Floor Executive Conference April 8 Committee Meeting Room 3:00 p.m. Ne%edl , McGill Thursday Board Meeting Board Room April 17 Board of Directors Public hearing will commence at 6:00 p.m. 7:00 p.m. Monday California Special Districts Association — Contra Central Contra Costa Sanitary April 21 Costa Chapter Meeting (CCSDA) District 10:00 a.m. McGill Multi- Purpose Room Monday Engineering & Operations Committee Meeting Second Floor Conference Room April 21 Pilecki, Causey 1:00 P.M. Monday Finance Committee Meeting Third Floor Executive Conference April 21 Causey, Neledly Room 3:00 p.m. Wednesday Administration Committee Meeting Third Floor Executive Conference April 23 McGill, Williams Room 8:00 a.m. April 28 -29 California Association of Sanitation Agencies Sacramento (CASA) Spring Conference (Legislative and Public Policy Forum) McGill MAY 2014 Thursday Board Meeting Board Room May 1 Board of Directors 2:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 3114114