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Home My WebLink AboutBOARD ACTION SUMMARY 03-06-14Jl Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY B0_41D OFDIREC'TOKS: DAT7D R. IT=1.4.IIS' President _1IICHAEL RAXUILL President Pro Ten? Board Room R4 c4L:SEF Thursday 4D,T. ELEEL Y March 6, 2014 2:00 m. PxotiE: (925) 228-9500 p' F_II: (9 5) 372 -0192 innr centralsan.org 1. ROLL CALL PRESENT: Members: Causey, McGill, Pilecki, Nejedly, Williams ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS None. 3. CONSENT CALENDAR a. Approve minutes of February 6, 2014 Board meeting. b. Approve expenditures dated March 6, 2014. Approval recommended by Finance Committee. C. Receive January 2014 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Approve an amendment to the District's Section 125 Cafeteria Plan adding a grace period option allowing employees to incur and be reimbursed for eligible expenses up to March 15 of the following plan year; and authorize the Board President to execute the revised contract to make this change effective with the 2014 plan year. Approval recommended by Administration Committee. BOARD ACTION: Adopted the Consent Calendar as recommended. March 6, 2014 Board Action Summary Page 2 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item 8.a. was taken out of order. 5. REPORTS a. General Manager 1) Receive information on condensed version of annual staffing plan. BOARD ACTION: Received the information. 2) General Manager Announcements The following announcements were included in the agenda packet: a) Promotion — PJ Turnham promoted to Maintenance Planner in the engineering Department — Capital Projects Division effective February 18, 2014 b) Public Bidding for North Orinda Sewer Renovations, Phase 5, District Project 8411 c) Walnut Creek Sewer Renovation Project, Phase 10, District Project 8413 — public workshop held February 20, 2014 d) Employees to attend California Water Environment Association (CWEA) Annual Conference in Santa Clara, CA from April 29- May 2, 2014 e) Leak in recycled water pipeline serving CONCO and Maltby Pumping Station The following announcement was distributed at the meeting: f) North Orinda Sewer Renovations Project, Phase 5, District Project 8411 — public workshop held February 27, 2014 BOARD ACTION: Received the announcements. The Board considered the possibility of forming an Ad Hoc Committee to review the Strategic Plan but ultimately referred discussion of the Strategic Plan to the Administration Committee. The item will be included in the April 2, 2014 Administration Committee agenda. March 6, 2014 Board Action Summary Page 3 b. Counsel for the District District Counsel Kent Alm announced that the two closed sessions on the agenda did not need to be held. C. Secretary of the District Secretary of the District Elaine Boehme announced the following upcoming Board Committee meetings: Finance - March 10, 2014 Administration - March 11, 2014 Real Estate, Environmental and Planning - March 11, 2014 d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey • February 24 -26, 2014 — California Association of Sanitation Agencies (CASA) Legislative Conference in Washington, D.C. (expenses). • March 4, 2014 — Liaison meeting with Town of Danville Mayor Storer and Town Manager Calabrigo (stipend). Member McGill • February 6, 2014 — Contra Costa Mayors' Conference hosted by the City of San Pablo featuring Tom Barnidge, columnist for the Contra Costa Times (expenses). • February 12, 2014 — Industrial Association of Contra Costa County (IACCC) February Forum featuring Mark Hughes, Director of Public Affairs of Phillips 66 Refinery in Rodeo (expenses). Member Nejedly a) February 24, 2014 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (Alternate) (stipend). March 6, 2014 Board Action Summary Page 4 President Williams • February 24 -26, 2014 — California Association of Sanitation Agencies (CASA) Legislative Conference in Washington, D.C. (expenses). BOARD ACTION: Received the reports. 2) Board Member Announcements Member McGill provided a written report covering Announcements. Member Causey announced that he would be out of the country from March 14 to April 1, 2014. BOARD ACTION: Received the announcements. 6. ADMINISTRATIVE a. Consider adopting Board Policy (BP) 013 approving charters for each of the four Standing Committees of the Board (Administration; Engineering & Operations; Finance; and Real Estate, Environmental and Planning). BOARD ACTION: Adopted BP 013 — Standing Committee Charters with the Board's changes to the Engineering & Operations and Real Estate, Environmental & Planning Committee charters (4 -1; Nejedly, No). 7. TREATMENT PLANT a. Accept the 2013 Recycled Water Quality and Distribution Annual Report. Acceptance recommended by Real Estate, Environmental & Planning Committee. BOARD ACTION: Accepted the 2013 Recycled Water Quality and Distribution Annual Report. 8. FINANCIAL PLANNING & POLICY WORKSHOP /BRIEFING a. Hold Financial Planning and Policy Workshop /Briefing, including review of 10- Year Financial Projections for Rate Setting. Reviewed by Finance Committee. BOARD ACTION: Held Financial Planning and Policy Workshop, including review of 10 -Year Financial Projections for Rate Setting, and provided input to staff. March 6, 2014 Board Action Summary Page 5 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 1► reyn 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 11. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that no closed session would be held. 12. CLOSED SESSION a. Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(a): • Tannaz Heaney v. City of Walnut Creek, et al., Contra Costa County Superior Court Case No. C13- 00538. b. Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(a): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Contra Costa County Superior Court Case No. MSN12 -1870. 13. REPORT OUT OF CLOSED SESSION 1► reyn 14. ADJOURNMENT — at 3:57 p.m