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Home My WebLink About00. BOARD AGENDA 03-06-14Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room BOARD OF DIRECTORS: DAVID R. WILLIAMS President MICHAEL R. MCGILL President Pro Tem PAUL H CAUSEY JAMES A. NEJEDLY TAD J. PILECKI Thursday March 6, 2014 PHONE: (925) 228 -9500 FAX: (925) 372 -0192 2;00 p.m. www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. kV Recycled Paper March 6, 2014 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of February 6, 2014 Board meeting. b. Approve expenditures dated March 6, 2014. Approval recommended by Finance Committee. C. Receive January 2014 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Approve an amendment to the District's Section 125 Cafeteria Plan adding a grace period option allowing employees to incur and be reimbursed for eligible expenses up to March 15 of the following plan year; and authorize the Board President to execute the revised contract to make this change effective with the 2014 plan year. Approval recommended by Administration Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. REPORTS a. General Manager 1) Receive information on condensed version of annual staffing plan. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Receive the information. 2) General Manager Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District March 6, 2014 Board Agenda Page 3 d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Pilecki Member Causey February 24 -26, 2014 — California Association of Sanitation Agencies (CASA) Legislative Conference in Washington, D.C. (expenses). • March 4, 2014 — Liaison meeting with Town of Danville Mayor Storer and Town Manager Calabrigo (stipend). Member McGill • February 6, 2014 — Contra Costa Mayors' Conference hosted by the City of San Pablo featuring Tom Barnidge, columnist for the Contra Costa Times (expenses). February 12, 2014 — Industrial Association of Contra Costa County (IACCC) February Forum featuring Mark Hughes, Director of Public Affairs of Phillips 66 Refinery in Rodeo (expenses). Member Neiedly a) February 24, 2014 — Finance Committee meeting — Member Nejedly (stipend) and Member Pilecki (Alternate) (stipend). (See Action Summary in packet.) President Williams February 24 -26, 2014 — California Association of Sanitation Agencies (CASA) Legislative Conference in Washington, D.C. (expenses). Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. March 6, 2014 Board Agenda Page 4 6. ADMINISTRATIVE a. Consider adopting Board Policy (BP) 013 approving charters for each of the four Standing Committees of the Board (Administration; Engineering & Operations; Finance; and Real Estate, Environmental and Planning). (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt BP 013 — Standing Committee Charters. 7. TREATMENT PLANT a. Accept the 2013 Recycled Water Quality and Distribution Annual Report. Acceptance recommended by Real Estate, Environmental & Planning Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Accept the 2013 Recycled Water Quality and Distribution Annual Report. 8. FINANCIAL PLANNING & POLICY WORKSHOP /BRIEFING a. Hold Financial Planning and Policy Workshop /Briefing, including review of 10- Year Financial Projections for Rate Setting. Reviewed by Finance Committee. (30 minute staff presentation; Board questions and comments.) Staff Recommendation: Hold Financial Planning and Policy Workshop, including review of 10 -Year Financial Projections for Rate Setting, and provide input to staff. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) 12. CLOSED SESSION a. Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(a): • Tannaz Heaney v. City of Walnut Creek, et al., Contra Costa County Superior Court Case No. C13- 00538. March 6, 2014 Board Agenda Page 5 b. Conference with Legal Counsel - Existing Litigation - pursuant to Government Code Section 54956.9(a): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Contra Costa County Superior Court Case No. MSN12 -1870. 13. REPORT OUT OF CLOSED SESSION 14. ADJOURNMENT March 6, 2014 Board Agenda Page 6 May-111 ! Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 2128114 MARCH 2014 Thursday Board Meeting Board Room March 6 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference March 10 Causey, Nejedly Room 3:00 p.m. Tuesday Administration Committee Meeting Third Floor Executive Conference March 11 McGill, Williams Room 8:00 a.m. Tuesday Real Estate, Environmental & Planning Third Floor Executive Conference March 11 Committee Meeting Room 3:00 p.m. Nejedly, McGill Monday Engineering & Operations Committee Meeting Second Floor Conference Room March 17 Pilecki, Williams (Alternate) 1:00 P.M. Thursday Board Meeting Board Room March 20 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference March 24 Nejedly, Williams (Alternate) Room 3:00 p.m. APRIL 2014 Wednesday Administration Committee Meeting (Special) Third Floor Executive Conference April 2 McGill, Williams Room 8:00 a.m. Thursday Board Meeting Board Room April 3 Board of Directors 2:00 p.m. April 4 -9 National Association of Clean Water Agencies Washington, D.C. (NACWA) Environmental Policy Forum Causey, McGill Monday Finance Committee Meeting Third Floor Executive Conference April 7 Causey, Nejedly Room 3:00 p.m. Tuesday Real Estate, Environmental & Planning Third Floor Executive Conference April 8 Committee Meeting Room 3:00 p.m. Nejedly, McGill Thursday Board Meeting Board Room April 17 Board of Directors Public hearing will commence at 6:00 p.m. 7:00 p.m. Monday California Special Districts Association - Contra Central Contra Costa Sanitary April 21 Costa Chapter Meeting (CCSDA) District 10:00 a.m. McGill Multi- Purpose Room Monday Engineering & Operations Committee Meeting Second Floor Conference Room April 21 Pilecki, Causey 1:OO P.M. Monday Finance Committee Meeting Third Floor Executive Conference April 21 Causey, Nejedly Room 3:00 p.m. Wednesday Administration Committee Meeting Third Floor Executive Conference April 23 McGill, Williams Room 8:00 a.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 2128114