The URL can be used to link to this page

Home My WebLink AboutBOARD ACTION SUMMARY 02-06-14Jl Central fonts Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday February 6, 2014 2:00 p.m. 1. ROLL CALL BO41D OF DIRECTORS: DAT7DR. TTILLI41IS President A11CH4EL R.11CGILL President Pro Tem P.-1 F L H. C A USE J.LIIESA. AETEDLF TAD J. PILECKI PHOAE: (925) 228 -9500 EI : (925) 676 -7211 wwir.mit alsan.org PRESENT: Members: Causey, McGill, Pilecki, Nejedly, Williams ABSENT: Members: None a. Pledge of Allegiance to the Flag BOARD ACTION: Said the Pledge of Allegiance. b. Introduction • Neil Meyer, Plant Maintenance Division Manager BOARD ACTION: Welcomed new employee. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Presentation of 2013 California Water Environment Association (CWEA) San Francisco Bay Section Awards by Steve Dominguez, CWEA Bay Section President. • Collection System of the Year • Supervisor of the Year: Dante Marchetti • Collection System Person of the Year: Don Bartlett BOARD ACTION: Steve Dominguez presented the Collection System of the Year award to the Board, and the remaining awards to the individual February 6, 2014 Board Action Summary Page 2 recipients. Field Operations Superintendent Steve Sauter accepted the Supervisor of the Year award on behalf of Dante Marchetti. 4. CONSENT CALENDAR a. Approve minutes of January 9, 2014 Board meeting. b. Approve expenditures dated February 6, 2014. C. Receive December 2013 Financial Statements and Investment Reports, and receive six -month variance review of Operations and Maintenance Budget for Fiscal Year 2013 -14. d. Adopt Resolution 2014 -006 supporting a Walnut Creek Watershed Council and reaffirming a financial contribution of $10,000. Reviewed by Finance Committee. e. Approve the Pleasant Hill- Grayson Creek Trunk Sewer, District Project 8412, for California Environmental Quality Act (CEQA) /permitting purposes and direct staff to file a Notice of Exemption with the Contra Costa County Clerk. Delete a vacant Senior Control Systems Engineer position (S83, $9,416- $11,385) and add and authorize the filling of an Associate Control Systems Engineer position (S79, $8,547- $10,334). BOARD ACTION: Adopted the Consent Calendar Items 4.a. -4.d. and 4.f. as recommended. Referred Item 4.e. to the Engineering & Operations Committee for discussion before Board action. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 6. BIDS AND AWARDS a. Waive non - material omissions and award a construction contract in the amount of $131,270 to AMP Electric, the lowest responsive and responsible bidder for the Cogen Controls Upgrade, District Project 7308; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Found that the project is exempt from CEQA; waived non - material omissions and awarded a construction contract to AMP Electric; and authorized the General Manager to execute the contract documents subject to submittal requirements. February 6, 2014 Board Action Summary Page 3 7. REPORTS a. Announcements The following announcements were included in the agenda packet: 1) Nicolas Chavis advanced to Plant Operator II in the Plant Operations Division effective January 17, 2014. 2) Internal Revenue Service (IRS) announces bond subsidy update 3) No businesses in significant non - compliance for 2013 The following announcements were made at the meeting: 4) Retirement of Director of Operations Curt Swanson, effective March 29, 2014 5) Arc Flash Incident on February 4, 2014 at Maltby Pumping Station 6) Public Hearing Scheduled for April 9, 2014 on Tentative Nutrient Watershed Permit BOARD ACTION: Received the announcements. b. Counsel for the District District Counsel Kent Alm announced that the Board authorized the dismissal of the appeal of the City of Brentwood et al. v. Robert Campbell, et al., Contra Costa County Superior Court Case No. N11 - 1029 (Chevron Ad Valorem Tax Matter) and that each of the remaining entities did the same. C. Secretary of the District Secretary of the District Elaine Boehme announced the upcoming meetings of the Finance Committee on February 10, 2014 and Administration, Engineering & Operations, and Real Estate, Environmental & Planning Committees on February 11, 2014. d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. February 6, 2014 Board Action Summary Page 4 Member Causey • January 27, 2014 — Ad Hoc Committee meeting re CoCo San Sustainable Farm — Member Causey (stipend) and Member Pilecki (stipend). • February 2 -5, 2014 — National Association of Clean Water Agencies (NACWA) Winter Conference in Santa Fe, New Mexico (expenses). Member McGill a) January 22, 2014 — Administration Committee meeting — Member McGill (stipend) and Member Pilecki (Alternate) (stipend). • January 23, 2014 — 28th Annual East Bay USA (expenses). • January 27, 2014 — California Special Districts Association — Contra Costa Chapter (CCSDA) Meeting (stipend). • February 3, 2014 — Presentation given at Pleasant Hill City Council Meeting (stipend). • February 4, 2014 — Presentation given at Walnut Creek City Council Meeting (stipend). President Williams • February 2 -5, 2014 — National Association of Clean Water Agencies (NACWA) Winter Conference in Santa Fe, New Mexico (expenses). BOARD ACTION: Received the reports. Further discussion of the transition to paperless agendas was agendized for the February 11, 2014 Administration Committee meeting. 2) Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 8. BUDGET AND FINANCE a. Hold preliminary rate discussion regarding Fiscal Year 2014 -15 Sewer Service Charge, previously approved to increase by $34 to $439 per February 6, 2014 Board Action Summary Page 5 Residential Unit Equivalent, and provide direction regarding any additional information desired and set a date and time for the public hearing. BOARD ACTION: Set April 17, 2014 at 6:00 p.m. as the date and time of a regular meeting, with the public hearing to follow at 7:00 p.m. Directed staff to prepare additional rate scenarios. 9. ENGINEERING a. Receive overview of Capital Program. BOARD ACTION: Received the overview. b. Consider recommendation of former Capital Projects Committee to revise General Manager authority limits related to the Capital Improvement Program. BOARD ACTION: Recommended that staff prepare a resolution amending the General Manager authority limits under the District's Capital Improvement Program effective July 1, 2014, for adoption on the Consent Calendar at a future Board meeting (4 -1; Nejedly, No). 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Causey suggested that the Board discuss the possibility of changing the name of the District. 12. ANNOUNCEMENT OF CLOSED SESSION (Pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced Closed Session Item 13.a. 13. CLOSED SESSION a. Personnel matters pursuant to Government Code Section 54957 — Performance Evaluation for General Manager. BOARD ACTION: Held the Closed Session. 14. REPORT OUT OF CLOSED SESSION No reportable action. 15. ADJOURNMENT - at 5:24 p.m.